About the organisation:
Islamic Relief Worldwide is anindependent humanitarian and development
organisation with a presence in over40 countries around the globe. Islamic
Relief Worldwide is a UK basedInternational relief. We have been fighting
poverty and injustice for 30 years,in a world in which over three billion
people still live in poverty.
Country Purpose:
Islamic Relief Worldwide inIndonesia was operation since 2003 following the
MOU signing with theMinistry of Home Affairs. The objective of IRW in Indonesia
programme is tocontribute to the social welfare of the Indonesia people and to
alleviate thesuffering. The main sector for the programme include:
- Water and Sanitation
- Sustainable livelihood
- Education
- Child Welfare
- Shelter
- Disaster Risk Reduction
The geographical area areBanten, NTB, Aceh and Central Sulawesi province
directly implementing or through partners.
Islamic Relief Worldwide in Indonesia is looking to recruit Finance Assistant
(2 person), basedin Palu and Lombok – Nusa Tenggara Barat.
REPORTING LINES:
Post holder direct reports to : Finance Officer
KEY DUTIES AND RESPONSIBILITIES:
General :
- Assist Project Coordinator in Finance, administration and logistic
- Assist collect, compile and storing the project data
- Support in preparing training, workshop, meeting etc.
- Report the administration activity to country office
- Maintain office administration
- Implement financial policies and procedures
- Establish and maintain cash controls
- Establish, maintain and reconcile the general ledger
- Prepare and reconcile bank statements
- Establish and maintain supplier accounts
- Processes supplier invoices
- Issue cheques for all accounts due
- Ensure transactions are properly recorded and entered into the Microsoft
Dinamic AX (accounting system)
- Any other tasks will be given by the line manager
Responsibilities:
Cash Payments
- To check that approval of competent Authority has been taken to make the
payment.
- Petty Cash handling & security
- Daily cash closing to have proper control on petty cash
- To deal with routine financial queries base on Islamic Relief along with
the donors financial procedure/guidelines
BankPayments
- Checking the Invoices raised by suppliers and vendors.
- To check that approval of competent Authority has been taken to make the
payment.
- Preparation of cheques and ensure signatures thereon.
- To deduct applicable tax from each and every payment.
- Preparation of documents and cheques in terms of budget transfer to
partners based on MoA
Maintainfinancial record, Budgeting and Reporting
- Keep up date all financial record using Microsoft Dynamic AX
- Ensure and maintain proper placement of financial data, scanning and
filing according to IRI archiving policyTo operate specified financial modules/
ledgers as directed by Finance officerPrepare of Monthly Bank and Petty cash
reconcliation Reports and submitted to Finance Officer for review before
submit to Finance Manager
- Review and control Budget Vs Expenses and provided advise to project
Coordinator regarding project expenditures
- Review Financial Reports from Partners
Receipt of Funds
- Keep update record of receipts & ensure to deposit these amounts in IR’s
official account
Bank Liaison
- Liaison with banks to keep latest development in banking laws and
regulations
- Preparation of Monthly Bank Reconciliation Statement
SKILLS ANDCOMPETENCIES:
- University degree of accounting background or related field / At least
Diploma/Bachelor's degree in the relevant studies
- Proven years of finance related experience in an NGO or a commercial
environment
- Good management skill
- Excellent knowledge of computer operation (Windows, Excel, Power Point)
- At least 2 years experience in Finance
- Must be able to read, write and speak fluent English
- Knowledge of financial accounting systems or similar financial reporting
software highly preferred (Dynamic AX; ERP; quick-books).
- High level of attention to detail and accuracy
Islamic Relief is a faith based-non governmentorganization that respects
diversity and inclusiveness. Applicants from diversereligions, gender, race,
and physical impairment are encouraged to apply.
ACCOUNTABILITY:
All Islamic Relief team members are expected to support all effortstowards
accountability, specifically to our beneficiaries and to internationalstandards
guiding international relief and development work while activelyengaging
beneficiary communities as equal partners in the design, monitoringand
evaluation of our field project.
Please send only your application letter and CV to the emailaddress:
hrislamic@xxxxxxxxxxxxxxxxxxxx
Applications submit directly to Islamic Relief Indonesia Office willnot be
considered. Only short-listed candidates will be contacted. Women are strongly
encouraged to apply for this position.
The deadline for submitting applications : 11 January 2020
