TheDeutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is
aninternational cooperation enterprise for sustainable development with
worldwideoperations on behalf of the German Government. We work to shape a
future worthliving in over 120 countries around the world.
Indonesia’simpressive socio-economic development over the past two decades has
broughtwith it a substantial negative impact on the environment. The continuing
lackof urban infrastructure leads to widespread congestion, excessive pressure
onelectricity and water supplies and causes significant environmental impacts
andfurther increased of emissions due to pollution in urban areas. The
profoundneed for further policy reforms and increased investment in urban
infrastructureto improve the provision of public services, reduce pollution and
reduce CO²emissions will be medium-term development plan for the years
2020-2024.
Againstthis background, the German Ministry for Economic Cooperation and
Development(BMZ) and the Indonesian Ministry for National Development Planning
(BAPPENAS)have launched the Indonesian – German Green Infrastructure
Initiative, based onthe results of the bilateral Government Negotiations on
01.and 02. 10.2019. Aspart of the initiative, an additional EUR 2.5 billion
will be made availablefor subsidized loans via the German Development Bank
(KfW) for investments topromote environment- and/or climate-relevant
infrastructure in Indonesia (UrbanPublic Transport, Solid Waste Management,
Water and Wastewater Management). GIZhas been commissioned by BMZ with the
implementation of the project GreenInfrastructure Development (GID) as a
Technical Cooperation assignmentcomplimentary to the Financial Cooperation. In
this context, the project aims tostrengthen the Indonesian Government’s
approach to the coherent identificationand development of investment projects
in the fields of support for theIndonesian – German Green Infrastructure
Initiative.
Toensure smooth implementation of the Green InfrastructureDevelopment (GID),
GIZ will recruit 1 (one)qualified Indonesian candidate for the following
position:
CommunicationSpecialist
A. Responsibilities
The Communications Specialist reports to the SeniorAdvisor for the Cooperation
with the Coordinating Ministry of Maritime Affairsand Investments (CMMAI) and
in close cooperation with the National TechnicalAdvisor and the Junior
Administrative and Communication Professional,
The incumbent will be responsible as follows:
- Advise the respective Senior Advisor and project staff on comprehensive
approaches regarding communication and public relations (PR) related issues and
lead the design of comprehensive communication and PR instruments, in line with
the Communication Strategy of GIZ Office Indonesia and other relevant
communication strategies (CMMAI, BMZ, KfW) and the Green Infrastructure
Initiative
- Provide Capacity Development in cooperation with respective project teams
to counterpart staff on communication and PR issues, if requested (e.g.
material for partners’ webpages, reports, collaterals, etc.)
- Managing and developing communication-related instruments of public
appearance of GII
- Developing and ensuring availability of publication material needed to
promote GII
- Supporting both GII and the counterparts on key elements of document
management and knowledge management
- Ensuring project staff members are equipped and prepared for public
appearances
- Coordinating with the country office on communications-related matters
- Managing company-internal communication on behalf of GII
- Supporting management in event planning and execution, publication
management, media relations
B. Tasks
- Strategic tasks for Green Infrastructure Initiative
- Promoting the GII objectives by accompanying communication measures in
close cooperation with all GII stakeholders as below (point 2)
- Development and maintenance of a concept for the projects’ internal and
external communications and systematic planning for communication activities
with GII stakeholders (incl. defining target groups, drafting key messages);
- Coordinating, implementing and monitoring communications work (e.g.
effect, content quality and quantity);
- Coordination tasks for Green Infrastructure Initiative
- Coordinating and cooperating efficiently with all Green Infrastructure
Initiative (GII) stakeholders, including but not limited to:
i. SupportCMMAI in the development
and quality assurance of the communicationstrategy and activities for GII, to
ensurevisibility and understanding of GII to variouspartners and stakeholders
ii. Supportingprovincial counterpart
institutions with communication and engagementstrategies to advocate for GII
goals, to increase awareness of GII, to furtherdevelop capacities of GII
stakeholders, in straight coordination with theProvincial Advisors to further
strengthen GII networks.
iii. SupportGII and other partner
organizations in theorganization of events and outreach activities onnational
and sub-national level
iv. Liaise with GIZpartners regarding
media needs and opportunities, ensure that GIZinternal communications and other
relevant protocols are implemented.
- Coordinating and cooperating with external contractors and other service
providers ensuring high-quality work (e.g. consultants, agencies,
photographers, trainers, writers, event organizers)
- Feed-in additions to GIZ Office Indonesia’s pool of consultants and
service providers (e.g. writers, printers, graphic designers, editors);
- Administering and coordinating the needs for promotional items for the
project.
- Cooperating with the GIZ Office Indonesia and Corporate Communications
- Coordinating projects’ press activities on site in close coordination with
the Communications & PR unit of GIZ Office Indonesia, i.e.
- Following strictly guidelines and toolkits provided by the Communication &
PR unit of the GIZ Office Indonesia;
- Contributing to the country-wide communication activities and publications
available and/or planned;
- Delivering projects’ information by requests;
- Participating and contributing to the company-internal communicators
platform (Best practise sharing, knowledge exchange, part of editorial team for
country-internal media, sharing information and event announcements);
- Actively contributing to GIZ internal systems for publications and photos’
storage.
- PR activities for Green Infrastructure Initiative
- Developing and refining appropriate PR instruments for in cooperation with
CMMAI and other GII stakeholders (e.g. brochure, flyers, factsheets, standard
presentation set, videos, etc);
- Ensuring to adhere corporate design standards assigned to project by
funding party (including BMZ, KfW, etc.) and that are agreed with the national
partners;
- Organizing external events for project in cooperation with the national
partner institutions
- Contributing to GIZ Indonesia/ASEAN core publications (e.g. factsheets,
website, project location map, success stories);
- Assisting in organising delegations’ and VIP visits.
- Contributing social media content related to GII for GIZ’s Indonesia
social media accounts;
- Supporting to update the partner-owned GII’s website and reports.
- Internal GIZ Communications
- Supporting and contributing to the content internal communication
platforms of GIZ Indonesia/ASEAN and GIZ head office;
- Supporting information flow and dialogue between different staff groups.
(e.g. between project staff and GIZ Office Indonesia as well as with integrated
experts and development advisors within the priority area);
- Maintaining projects’ photo archives;
- Distributing information and materials from GIZ Office Indonesia to
project staff;
- Collecting press clippings related to project and compiling reporting’s
per event/news appearance & submitting regularly to the Communications & PR
Unit of the GIZ Office Indonesia;
- Providing support to the country office and drafting of preparing material
for the GIZ Press Office (Headquarters) (e.g. press visits of German
journalists).
- Sending product samples for GIZ Indonesia’s library and GIZ head office
publication archives;
- Developing and maintaining (if available) appropriate instruments for the
project’s internal communications (e.g. emails, internal events, etc.).
- Knowledge Management of GID project
- Support the GID Results-Based Monitoring System, contribute to reporting
on key activities, and contribute to the internal/external knowledge management
of GID (e.g. document project experiences and provide analytics report for
website and social medias)
- Designing and implementing knowledge management strategy;
- Connecting with stakeholders on knowledge needs;
- Promoting knowledge sharing on social protection topics in Appealing Ways;
- Working closely with project staff to ensure all knowledge products are
updated, readily available and in right order;
- Maintaining the project’s knowledge management system (file server)
jointly with the IT Officer;
- Ensuring that all relevant documents are available and uploaded to DMS
(Data-Management System of GIZ) and the project’s server;
- Media Relations and Publicity for Green Infrastructure Initiative
- Facilitate the development of content and appropriate key messages and
success stories to feed relevant media channels related to GII
- Coordinating project’s press activities in cooperation with relevant GII
stakeholders, I.e.
- Providing a great support to press events/visits on site and other media
campaigns,
- Preparing and collecting tailor-made press kit for each events
- Drafting and coordinating press releases and other publication materials
- Liaise with national/regional partner’s press office for distribution of
press materials via partners
- Event Management for GID project
- Act as primary focal point for all stakeholders related to key projects’
events (Dialogue Forum, Operational Planning, etc.)
- Designing and managing key of project events to support the achievement of
project‘s objectives
- Lead the logistics, coordination and execution of the key of project events
- Coordinate technical input from Principal Advisor and Technical Advisors
for key project events
- Provide content and support to the Communications & PR unit of GIZ Office
Indonesia for external and internal communications for key project events
- Coordinate the contribution to other events where project is involved
(e.g. Indonesia Development Forum (IDF), Indonesia Infrastructure Week, etc.)
- Coordinate the support project is giving to activities and events of other
projects implemented by GIZ
C. Required qualifications, competences and experience
- Master’s or Bachelors’ Degree in relevant fields, e.g. communication,
public relations or journalism
- At least 15 years of experience in the field of communication, including
establishing communications strategy, management of social media, public
relations, event management, awareness campaigns, media relations and
communications products (e.g poster, merchandises, booklets/leaflets, etc.).
- Experience in the field of infrastructure or environment/climate-related
cause is an advantage
- Experiences in rolling out and establishing communications activities and
collaterals, including but not limited to editorial experience, writing
articles, social media content plan, press releases, etc. (evidenced by work
samples)
- Very good user knowledge of ITC technologies (related software) and
computer applications e.g. practical MS Office applications, communication
apps, graphics software, web content management.
- Excellent oral and written communication skills, conveying messages to
different audiences, including low-literate target groups
- Full proficiency in spoken and written English
- Ability to operate within multi-sectoral and multi-cultural teams and
flexibility within a rapidly changing environment and deadline
- Willingness to improve or acquire new skills as required by the tasks to
be performed.
DutyStation: Jakarta
Joining Date: ASAP
Direct Supervisor: Senior Advisor of GID
Please submit your motivation letter and comprehensiveresume (including
training and list of references) to recruitment-indo@xxxxxx by September16th,
2021 with subject line GID – CS.
Pleasename your file as follow format:
[YourComplete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e:
Nakula Sadewa_CV or NakulaSadewa_Motivation Letter or Nakula Sadewa_Reference)
Onlyshort-listed candidates will be notified.
