Dear colleagues,
Oxford Policy Management Limited (OPML) is an international development
consultancy committed to helping low- and middle-income countries achieve
growth and reduce poverty and disadvantage through public policy reform.
Since 2006, OPML has been leading technical assistance and assignments in
Indonesia across a broad range of areas, including climate change,
financial inclusion and market development, and social research – including
surveys and qualitative assessments. Since 2020, OPML conducts its business
in Indonesia through PT Oxford Policy Management Indonesia (PT OPMI). The
in-house team of the Indonesia office comprises of 5 full-time staff and
mobilizes numbers of part-time support and consultants.
OPM is now seeking a Finance and Operations Manager to assist with its
operational and business management facets. This is a fixed term contract
of 12 months and you will be working to enhance the business elements and
creating smoother processes to benefit the overall operational side. *Due
to the nature of the role, candidates should be Indonesian nationality and
based in Jakarta or nearby. Please note we cannot sponsor visas*.
Main duties of this role will ensure the efficient running of the office,
covering relevant areas of operational sectors including Finance, HR and
Payroll, IT and business systems, structures, policy, processes and
resources. You will also serve as a Company Secretary and provide advice to
the Board of Directors of PT OPMI on compliance to all statutory, donor and
company requirements.
You will also be asked to lead and implement the review, development and
implementation of financial and operational procedures and policies for OPM
Indonesia, while effectively and demonstrably managing and reporting on OPM
Indonesia’s financial systems and processes. This will include accounts
receivable and processing, reconciliations, compliance, budgeting,
management of client finances including internal reporting and invoicing.
At a more detailed level, day-to-day responsibilities and duties will
involve (not exhaustive):
*Operations *
- Implementing internal OPM Group policies in OPM Indonesia to ensure
compliance across the organisation.
- Ensuring local national regulations are implemented in OPM Indonesia
and communicated to OPM Group.
- Supporting the Board of Directors by providing a secretary function to
ensure OPM Indonesia is compliant with statutory requirements.
- In collaboration with the country management team and operations leads
in OPM, planning, developing and implementing business solutions for all
operational management systems and processes.
- Leading successful delivery of IT performance and data management
within the office to agreed objectives and timetables, management of SLA
with external IT support
- Managing office suppliers and contractors including management of
service delivery contracts.
- Overseeing the management of the company premises, including but not
limited to leases, relationships with landlords and the building managers.
- Putting in place and enforcing office related procedures for Health
and Safety and Human Resources.
- Overseeing and reviewing all insurances annually to ensure compliance.
- Leading the management of administrative supports to the Indonesia
office as per evolving office requirements.
- Supporting the employee recruitment process, leading on in-country
induction, and supporting global induction recruitment.
*Financial Management* which will oversee responsibility for finance
policies and procedures for the Indonesia Office in collaboration with OPM
Group Central Finance ensuring consistency with all internal policies,
processes and procedures including:
- Reviewing, developing and implementing strong office financial
procedures and controls.
- Ensuring compliance with Indonesian financial reporting and tax
regulations.
- Processing payroll for Indonesia Office.
- Preparing invoices, payment, advance and journal vouchers that include
withholding taxes and comply with national, provincial, local and company
regulations.
- Monitoring status of advances and expenses accounts to ensure that
payments/expenditure reporting are up to date.
- Overseeing the preparation of monthly cashbooks, bank reconciliation
of all bank accounts and other monthly financial reports for OPM Indonesia,
reporting to OPM Group as per reporting schedules.
- Preparing budgets for a variety of stakeholders including clients, OPM
management and financial teams.
- Coordinating with external auditors for timely completion of audits.
- Ensuring all required tax forms, certificates, reconciliations and
returns and other government documents as required
- Managing any other finance or office management process or systems as
reasonably requested by the country management team or OPM Group management
team.
- Advising OPM Group on Indonesian regulation (including tax issues)
that affect the business.
Successful candidates will be able to display the following skills,
qualifications and experiences:
- Pre-existing right to work in Indonesia
- Demonstrable (more than 5 years is preferred) experience in accounting
and/or office management positions
- Qualification in accounting or business administration or commensurate
experience
- Strong technical bookkeeping skills and commercial awareness with an
understanding of Indonesian financial regulations and tax requirements
- Familiarity with commercial process in developing project budgeting is
a preference
- Excellent numeracy, IT literacy and ability in Excel, Word, Outlook,
and financial systems
- High quality work delivery and direct implementation of operations and
finances, with key attention to detail and accuracy
- Excellent analytical and problem-solving skills
- Good organisational skills as requirement to manage multiple
stakeholders
- Good communication and presentational skills, including very good
command of English and Bahasa Indonesia.
- Ability to recognise and meet essential deadlines
- Ability to deal with people at all levels
- Strong interpersonal skills and ability to work effectively as part of
a small team
- Willingness to work across different time zones; and,
- Willingness to be based in Jakarta or in its vicinity (no relocation
payments available).
If you meet the essential criteria listed above, we would really like to
hear from you. Please submit a CV via the OPM portal
<https://www.opml.co.uk/work-with-us/careers> (
https://www.opml.co.uk/work-with-us/careers, keyword: Finance and
Operations Manager) by 21 September 2021. We look forward to receiving your
application.
