*Human Resources and Admin Officer*
*Job Description*
*JOB TITLE: *HR & Admin Officer
*JOB LOCATION:* Jakarta,
Indonesia
*REPORTS TO**:* Operations Manager
*PROJECT:* United States Agency for International
Development (USAID) Global Health Supply Chain Program
– Procurement and Supply Management (GHSC-PSM) in Indonesia.
*OVERVIEW:*
The USAID-funded Global Health Supply Chain-Procurement & Supply Management
project (GHSC-PSM) is being implemented by Chemonics International. The
focus of the project in Indonesia is to provide technical assistance in
supply chain management to the Ministry of Health for HIV, TB, and
laboratory commodities, in support of the national HIV/AIDS and TB programs
in the country. At the national level, the project supports the Directorate
of Direct Infectious Disease Control (Sub-directorates HIV/AIDS and TB),
the Directorate of Quality and Health Services Accreditation (Laboratory
services), and the Directorate of Public Medicine and Health Supplies. At
the provincial level, the project provides support to Jakarta and Papua
provinces.
*SUMMARY:*
The Human Resources and Admin Officer is a full-time position based in the
GHSC-PSM Project Office in Jakarta. He/she assists the Office Management
in all aspects of Human Resource for the GHSC-PSM project staff and
Indonesian STTAs. He/she is a member of the GHSC-PSM Operations Management
Team and will also assist the Operations team in event administration. The
Human Resources Admin Officer reports to the Operations Manager.
*RESPONSIBILITIES:*
- Assist the Operations Manager to keep GHSC-PSM informed of any changes
in local laws and regulations having an impact on HR policy and ensure
Chemonics’s compliance;
- Assist the Operations Manager to maintain and update various internal
personnel policies and procedures, such as the employee manual and
emergency action plans, emergency contact list;
- Assist the Operations Manager to manage the recruitment process,
advertising vacancy, interviewing, hiring, and on-boarding process for new
staff;
- Assist the Operations Manager to develop and update job descriptions
and define qualifications and professional requirements for each position
in collaboration with technical teams;
- Provide general supporting activities such as the administration of
company legal documents, filings, and permits as required by Indonesian
labor laws;
- Manage timesheet reconciliations and filing
- Coordinate all benefits for employees and dependents, such as
supplemental health insurance and coordinate with Health Insurance
provider, to make sure all claims and coverage is delivered;
- Prepare and maintain annual holiday schedule and maintain tracker to
record staff leave and absences;
- Record leave requests, sick leave and unauthorized absence from the
office;
- Maintain and manage HR personnel files in hard and electronic copies;
- Support others operations team regarding event and other
administrative tasks
- Other Tasks may be assigned by the Operations Manager/Country Director.
*QUALIFICATIONS:*
- Bachelor’s degree in Human Resources, Administration, Management or
another related field
- Minimum of 3 - 5 years of professional experience in Human Resources
or Management
- Fluency in Bahasa Indonesian (required) and English (minimum level 3
required).
- Experience working in USAID’s Projects or donor funded international
development project in Indonesia is preferred.
- Proven strong skills of MS Office applications (Word, Excel, Power
Point).
- Strong interpersonal and communication skills
- Ability to maintain confidentiality
- Strong work management skills, ability to multi-tasks, meet deadlines,
self-manage and attention to detail.
*SUPERVISION AND DIRECTION:*
The HR & Admin Officer will be supervised by the GHSC-PSM Operations
Manager or his/her Designee.
*When you are interested on the above position and consider that you
possess the necessary qualification, please submit your job application
consisting of updated curriculum vitae and cover letter to:*
*psmindorecruit@xxxxxxxxx* <psmindorecruit@xxxxxxxxx>
with E-mail subject:* HR & Admin Officer – your name*
*DEADLINE: *
* November 5th, 2020*
Chemonics is an equal opportunity/Affirmative Action employer and does not
discriminate in its selection and employment practices. All qualified
applicants will be considered for employment without regard to race, color,
religion, sex, national origin, political affiliation, sexual orientation,
gender identity, marital status, disability, protected veteran status,
genetic information, age, or other legally protected characteristics.
