Available position in KOMPAK: Administrative Support Assistant (South
Sulawesi)
Abt Associates is a specialist international health and social sector
consulting company that provides services to public and private sector
clients. Abt Associates is a wholly owned Australian subsidiary of Abt
Associates, regularly ranked as one of the top 20 global research firms and
one of the top 40 international development innovators. We provide a
comprehensive range of services from policy to service delivery in the
public and private sectors, contributing to long term benefits for clients
and communities. Abt Associates is an organisation that has a personal
commitment to its staff and as such we value the long-term relationships
that we build with the people who work for us.
*KOMPAK Program*
KOMPAK is an Australia-Indonesia government partnership supporting the
Government of Indonesia's efforts in reducing poverty through improvements
in basic service delivery and creating opportunities for work. KOMPAK
focuses its efforts on three result areas:
1. Supporting Local Governments and Service Units to better address the
needs of basic service users;
2. Supporting the poor and vulnerable to benefit from improved village
governance; and
3. Supporting the poor and vulnerable to benefit from increased
opportunities for employment and economic development.
*The Opportunity*
The Administrative Support Assistant is to provide support to KOMPAK
provincial offices by ensuring good quality administrative and financial
management in the implementation of project activities under the office
portfolio.
*Key Duties*
- Make logistical arrangements within the province for staff and other
stakeholders travelling to the province
- Manage the driver and contract with the rental company; ensure
logbooks are completed and check invoices
- Coordinate procurement process such as obtained quotations and summary
bidding and work with procurement team in Jakarta
- Providing support to the KOMPAK provincial offices to develop
events-based budgeting based on the ToR approved
- Supporting the KOMPAK provincial offices in preparing documents for
advance request of the events implemented
- Supporting the provincial offices in completing documents for advance
settlements of the events
- Collecting and preparing other documents related to payments and
ensure all claims are correct with actual and complete receipts and
expenses, including payment for the events (vendor and others)
- Support the Grant and Finance Coordinator (province) in undertaking
financial administration as requested
- Preparing events-related logistics (including preparing handouts,
materials) and office supplies,
- Following up with the vendors and developing and updating preferred
vendor rates
Further information regarding other key duties is included in the *Information
for Applicants
<https://jtai.turborecruit.com.au/position_description/497/IFA_Admin%20Support%20Assistant%20%28South%20Sulawesi%29.pdf>*
.
*Key Requirements*
- Bachelor or Diploma 3 with at least one-year work experience in
administration, finance and logistics
- Must have the ability to work effectively in a fast-paced and
challenging environment
- Must be flexible, willing to perform other duties and work irregular
hours
- Able to communicate fluently and effectively in Indonesian and/or
English
- Must be capable of working both individually and as part of a team
- Must be familiar with using Microsoft office, email, and website
- Understanding of gender equality and social inclusion issues
*Further Information & Application*
Further information regarding this opportunity can found in the ‘View
Position Description’ link
<https://jtai.turborecruit.com.au/position_description/497/IFA_Admin%20Support%20Assistant%20%28South%20Sulawesi%29.pdf>
.
Applications should be submitted online via the Careers page of Abt
Associates’ website
<https://jtai.turborecruit.com.au/job/job_details.cfm?id=1055455&from=direct>
and *MUST* include a CV and covering letter addressing the key requirements
listed above.
We are an equal opportunity employer and encourage applications from
experienced and capable women and people with disabilities.
*Applications close: Tuesday, 17 March 2019 – midnight (AEST)*
We welcome and thank all applicants however; only shortlisted applicants
will be contacted.
