[mso] Re: Obituaries- how to keep them organized? :VSMail mx1
- From: "James LaBorde" <jlaborde@xxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Thu, 12 Jan 2006 12:04:34 -0800
Dian, Linda and Robert,
Since most of the emails are already in Outlook, Access could very well =
be his best bet since you can link directly to the Outlook data and =
search it directly. This could result in far less work as you can =
simply direct all the email into a particular folder in Outlook and link =
an that in Access as a table and you can create a form to search the =
body of the email (or the subject for that matter) to find the =
information you need. It would also enable to you to search not only on =
name but on anything you wished! If you want some help with this =
option, holler. I will be out of town next week but I will work with =
you before or after that.
So Robert, basically you can use Word, Excel, Access or Outlook itself =
to accomplish your task. Did we narrow your choices enough for you?
James
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On
Behalf Of Dian D. Chapman
Sent: Saturday, January 07, 2006 11:09 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Obituaries- how to keep them organized? :VSMail mx1
Actually, Word is a great way to do this...thanks to Greg's award =
winning,
free File Cataloger. ;-)
Create one doc for each item...probably use the name in the top line, as
that will easily become the title of the page. Add a scan of the obit =
and
any info on the page.=20
Stuff them all in a folder and run Greg's tool. It'll quickly create a =
table
for you with all the file names...and also hyperlinked to the file. =
You'll
also get a few extra columns to add additional info such as their =
lineage
and maybe family name or their generation number? And the tool also adds =
a
macro that allow you to easily sort any col by clicking the col header.=20
Very similar to what Linda was describing to do in Excel. And Excel =
would
work well, too. The only difference is that this tool will automatically
hyperlink all the docs for you in each row so you don't have to do that
manually.=20
I use this tool/method for my code and support libraries so I can easily
sort by keywords to find the answer ASAP.
You can download it here: http://www.mousetrax.com/downloads.html
Know that you must have a min of Word 2000 to use it, however!=20
Dian D. Chapman
Technical Consultant, Microsoft MVP
MOS Certified, Editor/TechTrax
Free MS Tutorials: http://www.mousetrax.com/techtrax
Free Word eBook: http://www.mousetrax.com/books.html=20
Optimize your business docs: http://www.mousetrax.com/consulting
Learn VBA the easy way: http://www.mousetrax.com/techcourses.html=20
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On =
Behalf
Of Linda F. Johnson
Sent: Sunday, January 08, 2006 12:55 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Obituaries- how to keep them organized?
There's lots of ways to do this, Robert. But, Word would actually be my =
last
choice, I think
If they're all in Outlook, then you could just put them in a folder and =
use
the search feature to search the contents (unless they're in attachments =
in
Outlook? Or are they actual emails?) I guess we'd need to know what form
they are in now. Word docs? Emails? If they are actual emails, Outlook's
search would work.
Or, since they are printed, you could organize them in books, then set =
up an
Excel file which included a few columns -- date of death, funeral home,
last name (if male), or maiden name (if female), location of birth, and
location of death, and add a column which identifies which book they are
in....then you can use Excel's find feature or filters and sorting to =
find
what you want and then go to the book where they are located. You could =
also
set up a folder of the photos, then just link to the pictures in the =
Excel
file also.
Of course, Access could do this for you also, but it's probably not
necessary, especially since you say you don't know Access well. I =
believe
you do use Excel quite a bit, no?
There are probably endless possibilities, but first we need to know what
format they are currently in. When you say they are in Outlook, what do =
you
mean?
Linda F. Johnson
Linda's Computer Stop
http://personal-computer-tutor.com
All outgoing mail checked by Norton AV. If you received a "bug" that =
looked
like it came from me, it did NOT!
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On =
Behalf
Of Robert Carneal
Sent: Sunday, January 08, 2006 12:36 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Obituaries- how to keep them organized?
As a genealogist, I belong to several genealogy groups that have =
connections
to my family lines. When someone posts an obituary, I do two things. =
One, I
print it and stick in a 3-ring binder. They are all in badly out of =
order,
any kind of order whether by name, location, birth date, death date, or =
by
cemetery.
I had been printing them all, saving them in a three ring binder, no =
order,
no sorting. If I want to find one on Jeannette Wilson Brown, I have to =
go
through all of them until I do find it or discover I don't have it. It =
might
take three days. (I am not kidding, I have thousands of these.) Most I =
still
have in Outlook, so I won't have to retype many.
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