I've tried this James but what happens is I get multiple for the same UID if the UID has more than one type or position...unless maybe I'm missing a step? for example. UID 1010 in a query against the master table may have 3 records UID TYPE POSITION 1010 1 1 1010 1 2 1010 2 2 My result displays UID 1010 3 times, even though I have Group By in the Total row. -----Original Message----- From: James LaBorde [mailto:jlaborde@xxxxxxxxx] Sent: Wednesday, June 30, 2004 04:47 PM To: 'mso@xxxxxxxxxxxxx' Subject: [mso] Re: Access Queries :VSMail mx3 Glenda, Have you looked into aggregate queries? Open a new query window and pull your table in, then select the fields you want. Next click on the Summation sign, (it looks like a giant backwards E). This turns your query into a summation query and you can group by UID, Type and Position. Your end result will be one record for each unique combination of the three fields. James -----Original Message----- From: Glenda Wells [mailto:gwells@xxxxxxxxxxx] Sent: Wednesday, June 30, 2004 1:26 PM To: mso@xxxxxxxxxxxxx Subject: [mso] Access Queries :VSMail mx3 Hi All. I pull data in Access like this with multiple types and positions available. I only want 1 record for each UID in the following order. UID Type 1 Position 1 UID Type 1 Position 2 UID Type 2 Position 1 UID Type 2 Position 2 Typically, I do it like this: make table query to extract Type 1, Position 1 then append queries for the other records in order listed. the append queries are based on select queries with a not-in statement so I don't append records that already have the UID in the original table The end result is one table with all types and positions represented and no duplicates. I do it this way because each Type and Position could be multiple in the master table. Is there a better way for this kind of thing...something more straightforward? Currently it take several steps to get where I'm going and I want to streamline the process. make table TypePosition (Type 1 Position 1) select query T1P2 (UID not already in TypePosition) apn query T1P2 ((UID not already in TypePosition) select query T2P1 ((UID not already in TypePosition) apn query T2P1 (UID not already in TypePosition) select query T2P2 (UID not already in TypePosition) apn query T2P2 (UID not already in TypePosition) _____=20 << ella for Spam Control >> has removed 11259 Spam messages and set aside 0 Newsletters for me You can use it too - and it's FREE! www.ellaforspam.com =20 ************************************************************* You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or MicrosoftOffice@xxxxxxxxxxxxxxxx To send mail to the group, simply address it to mso@xxxxxxxxxxxxx To Unsubscribe from this group, send an email to mso-request@xxxxxxxxxxxxx with the word "unsubscribe" (without the quotes) in the subject line. 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