RE: MICROSOFT OUTLOOK 2000 CALENDAR CHEAT SHEET
- From: "G B" <gbmagoo@xxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Sat, 14 Jul 2007 06:50:43 -0700
Yes you can.
Just open Microsoft outlook and do not set up any mail cliants.
Then you can use it for the things you wish and it will not have any mail
cliants, (e-mail accounts). It is perty cool to have all the outlook
functions and no e-mail.
_____
From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf
Of RandyZ. Pierce
Sent: Saturday, July 14, 2007 6:22
To: jfw@xxxxxxxxxxxxx
Subject: Re: MICROSOFT OUTLOOK 2000 CALENDAR CHEAT SHEET
This sheet is fantastic. If I wanted to use Outlook as only a calander
program and not my email client can I do such or will it automatically try
to take over the outlook express client which I prefer to use?
I know I could just try this but I seem to recall many years ago making
that attempt and having it fail badly as it usurped control and I could not
readily wrestle OE from the clutches of the larger and slower beast!
Anyone know?
Randy
& the Mighty Quinn
----- Original Message -----
From: Terrill Reynolds <mailto:terrill1@xxxxxxxx>
To: jfw@xxxxxxxxxxxxx
Sent: Friday, July 13, 2007 11:04 AM
Subject: MICROSOFT OUTLOOK 2000 CALENDAR CHEAT SHEET
MICROSOFT OUTLOOK 2000 CALENDAR CHEAT SHEET
This cheat sheet provides step-by-step instructions for scheduling
appointments and meetings in the Outlook Calendar using the Day/Week/Month
view.
TOPICS
HOW TO MANAGE APPOINTMENTS
Opening the Calendar
Scheduling Appointments
Editing or Deleting an Appointment
Viewing a Specific Day's Appointments
Scheduling Recurring Appointments
Using Calendar Views
Printing your Calendar
HOW TO SCHEDULE MEETINGS AND EVENTS
Scheduling a Meeting
Responding to a Meeting Request
Updating a Meeting
Scheduling Events
Viewing Another Person's Calendar
Viewing the Department Calendar
Viewing the Various Room Calendars
Scheduling a Meeting and Reserving a Room
SETTING UP THE ITINERARY IN OUTLOOK (FIELOP)
Scheduling Itinerary Appointments
Working with Categories
Shortcuts for Moving or Copying Appointments
Description of Agency Calendars
Special Itinerary Items & Notes
MANAGING APPOINTMENTS
How to Open the Calendar:
1. Click once on the Calendar folder icon listed in the Folder List
OR
1. Press Control + Y
2. Arrow up or down to select Calendar.
3. Press Enter
How to Schedule an Appointment:
1. With the calendar open, click the New button on the toolbar OR press
Control + N. The Untitled Appointment dialog box will open.
2. Type the Subject for the appointment.
3. Press Tab to move to the Location field and type the location for the
appointment.
4. Press Tab to move to the Start Time field.
The Start Time field has 2 edit boxes associated with it. The first one
represents the date for the appointment and the second one represents the
time.
5. Designate the date for the appointment by typing a date in the first
Start Time field. Outlook assumes the current date being viewed in the
Calendar for the start date of the appointment. When typing the date, use
the following format: 04/05/99.
6. Press Tab to move to the second Start Time field.
7. Designate the Start Time for the appointment by typing the time in the
Start Time field or using the Up and Down Arrow keys to select a time. See
the following examples for shortcuts on how to type the Start Time:
Type 8:30a to represent 8:30 AM
Type 2p to represent 2:00 PM
Type 6:15p to represent 6:15 PM
8. Press Tab to move to the End Time
The End Time field has 2 edit boxes associated with it. The first one
represents the date for the appointment and the second one represents the
time.
9. Designate the End Date for the appointment. Outlook assumes the same
date that you entered into the Start Date field. Type the End Date, using
the format: 04/06/99.
10. Press Tab to move to the second End Time field.
11. Designate the End Time for the appointment by typing the end time or
using the Up and Down Arrow keys to select the End Time. The Outlook
default setting for an appointment's duration is 30 minutes.
12. Press Tab to move to the Reminder checkbox. By default, Outlook
checks this option. Press Space to un-check it if you do not wish to have a
reminder set on the appointment.
The default Reminder time setting is 15 minutes prior to the appointment
Start Time. If you wish to change the Reminder time, press Tab to move to
the Time field and enter the amount of time for the reminder.
13. Press Tab to move to the Show Time as: field. The default setting is
"Busy". Press the Up or Down Arrow key to select the appropriate option for
how to show the time in your calendar. In most cases, you will either
select to show your time as "Busy" or "Out of Office".
14. Press Tab to move to the Notes field. If you wish, you can type notes
in this field regarding the appointment.
15. Click the Save and Close button on the toolbar OR press Alt + S to
Save and Close the appointment.
Note: If you would like to designate an appointment in your calendar as
"Private" so that others viewing your calendar cannot see the details for
the appointment, do the following:
Before saving and closing the appointment, click the Private checkbox to
check this option.
How to Edit an Appointment:
1. Double-click on the appointment you wish to edit OR press Tab to move
to the appointment you wish to edit and press Enter twice.
The Appointment dialog box will open.
2. Press Tab or use the mouse to navigate through the fields and edit
each field as necessary.
3. When finished editing the appointment, click the Save and Close button
on the toolbar OR press Alt + S.
How to Delete an Appointment:
1. Point the mouse at the appointment you wish to delete and right click.
Then, click the Delete command.
OR
1. Press Tab to select the appointment you wish to delete.
2. Press Escape.
3. Press Delete.
How to View Appointments for a Specific Day:
1. Press Control + G to open the Go To dialog box.
2. Type the date you wish to view. Use the format: 01/01/2003
3. Press Enter.
OR
1. Click once on the day in the monthly calendars displayed in the upper
right section of the Calendar view. If the date you wish to view is not
displayed, click the arrows that appear just above the monthly calendars to
display previous months or future months.
Tip: The keystroke Alt +Page Up or Alt + Page Down will jump month by month.
How to Schedule a Recurring Appointment:
1. With the calendar open, click the New button on the toolbar OR press
Control + N.
The New Appointment dialog box will open.
2. Type the Subject and press Tab.
3. Type the Location.
4. Click the Recurrence button on the toolbar OR Press Alt + U.
The Appointment Recurrence dialog box will appear.
5. Press Tab or use the mouse to navigate through the fields. Designate
the start and end time for the appointment as well as when the appointment
recurs. When finished, press Enter OR click the OK button.
6. Back at the Appointment dialog box, edit any other fields necessary.
7. When finished, click the Save and Close button on the toolbar OR press
Alt + S.
Changing the Calendar View
The default view for the Outlook Calendar is the Day/Week/Month view. You
can change how much information the Day/Week/Month view displays by clicking
on the Day, Work Week, Week, or Month buttons on the toolbar OR by accessing
these same options within the View menu.
To change to a different calendar view, use the options in the View menu
under the Current View command. These are the pre-defined Outlook calendar
views.
Printing your Calendar
1. Click the Printer button on the toolbar OR press Control + P.
2. Press Tab or use the mouse to navigate through the fields. Select the
Print Style you would like to print and designate the Start Date and End
Date for the Date Range you wish to print.
3. To preview how the calendar will look before you print, choose the
Preview button.
4. Click the Print button to print the Calendar.
Tip: Within the Print dialog box, there are many options for how to print
the calendar. Experiment with the options and use the Preview button to
preview how the calendar will look when printed.
HOW TO SCHEDULE MEETINGS AND EVENTS
How to Schedule a Meeting:
1. With the calendar open, click the drop down arrow on the New button
and choose Meeting Request OR press Control + Shift + Q.
The Untitled Meeting dialog box will open.
2. At the To field, press Alt + Period OR click the To button to open the
Select Attendees and Resources dialog box.
3. Press the Up or Down Arrow key to select the name of the person you
wish to attend the meeting.
4. If the person selected is required to attend the meeting, press Enter
to activate the Required button. Press Alt + O to activate the Optional
button if the person selected is an optional attendee for the meeting.
5. Repeat steps 3 & 4 until you have selected all the people for the
meeting.
6. Click the OK button to close the Select Attendees dialog box and
return back to the Untitled Meeting dialog box. The names of the people you
have chosen to attend the meeting will be displayed in the To field.
7. Press Tab to move to the Subject field and type the subject for the
meeting.
8. Press Tab to move to the Location field and designate the location for
the meeting.
9. Press Tab to move to the Start Time fields and designate both the date
and time the meeting should begin.
Tip: To view the availability of the attendees, click the Attendee
Availability tab within the Meeting dialog box. This tab displays when the
selected attendees have appointments scheduled and when they have free time.
Use the Attendee Availability tab to help find an open time for your meeting
that will work for all attendees. When finished, click the Appointment tab.
10. Press Tab to move to the End Time fields and designate both the date
and time the meeting should end.
11. Press Tab to move to the Reminder check box. Press Space to check or
un-check the check box to either set or remove a reminder. The default
reminder time is 15 minutes.
12. Press Tab to move to the "Show time as" field. Press the Up or Down
Arrow key to select the option for how you wish to show this time in your
calendar.
13. Press Tab to move to the Notes field. If necessary, type any notes
for the meeting.
14. When finished editing the Meeting fields, click the Send button OR
press Alt + S. The Meeting Request message will be sent to the attendees
you designated and the meeting will appear in your Calendar.
Tip: Instead of pressing Alt + Period at the To field to open the Select
Attendees and Resources dialog box to select names from a list, you can
simply type the names of the people you would like to have attend the
meeting at the To field. Be sure to separate each name with a semicolon and
space. (Type the person's first name, a space, then their last name, as
this is how staff names are stored in the Global Address list.)
Note: If you would like to select a name from your Contacts list rather
than the Global Address List, you must choose Contacts in the "Show Names
from the:" combo box.
CAUTION: The Global Address list displays names for individuals, groups, and
rooms. You should only select an individual's name for the Required or
Optional fields in the Select Attendees dialog box. Similarly, you should
only select a room name for the Resources field. The steps for "How to
Reserve a Room for a Meeting" are covered later in this cheat sheet.
How to Respond to a Meeting Request:
A Meeting Request will appear as a new message in your Inbox. Once you
receive the meeting request, you should let the meeting organizer know
whether you will be attending.
1. Open the Meeting Request message in your Inbox.
2. Check your availability in your Calendar by either clicking the
Calendar button on the toolbar OR pressing Alt + L. Your Calendar will
open.
After reviewing your Calendar, press Alt + F4 to close it.
3. Back at the Meeting Request message window, click either the Accept,
Decline, or Tentatively Accept button on the toolbar OR press Alt + A to
open the Actions menu and choose the Accept, Decline, or Tentatively Accept
command. A dialog box will display prompting you to send a response to the
meeting organizer. Click OK OR press Enter.
If you chose to Accept the meeting, the meeting will be scheduled in your
Calendar.
If you chose to Tentatively Accept the meeting, the meeting will be
scheduled in your Calendar and will be marked "Tentative".
If you chose to Decline the meeting, the meeting will NOT be scheduled in
your Calendar.
How to Send an Updated Meeting Request:
1. In your Calendar, select the meeting you've scheduled with others and
double click on it to open it for editing.
2. Press Tab or Shift + Tab to move through the meeting fields and make
any necessary changes.
3. Click the Send Update button OR press Alt + D. The meeting will be
updated in your calendar and a new meeting request message will be sent to
all attendees.
How to Schedule an Event:
Note: Outlook considers an event to be an activity that lasts 24 hours or
longer. An example of an event could be an annual event, such as a birthday
or a conference. Your time on your calendar will not be listed as busy
during an event.
1. In the Calendar, click the New button OR press Control + N.
2. Type the Subject for the Event.
3. Click the "All Day Event" check box OR press Alt + Y to check this
option.
4. Tab or use the mouse to navigate through the other fields and complete
all the necessary data for the event.
5. Click the Save and Close button OR press Alt + S.
Tip: The filter the Calendar to only display Events, Open the View menu,
choose Current View, and then select Events view.
How to View Another Person's Calendar:
1. With your personal Calendar open, click the File menu OR press Alt +
F.
2. Choose the Open command. A submenu will appear.
3. Choose the command for "Other User's Folder". If using keystrokes,
press Enter.
The "Open Other User's Folder" dialog box will be displayed.
4. Type the name for the person whom you wish to view the Calendar for.
Be sure to type the name as it appears on the Global Address List (First
Name space Last Name).
Tip: If you want to view a list of names, click the Name button OR press Alt
+ N. The Global Address List will be displayed. Select the name from the
list and press Enter.
5. Confirm that Folder field in the "Open Other User's Folder" dialog box
is set to Calendar. If not, click on the drop down arrow to change this
field to Calendar OR press Tab to move to this field and Up or Down Arrow to
select Calendar.
6. Press Enter.
Note: The Calendar will open for the person you specified. This is a
separate window from your Outlook program window. When finished viewing the
calendar, press Alt + F4 to close.
How to View the Department Calendar (Common Calendar):
1. With your personal Calendar open, click the File menu OR press Alt +
F.
2. Choose the Open command. A submenu will appear.
3. Choose the command for "Other User's Folder" and press Enter.
The "Open Other User's Folder" dialog box will be displayed.
4. In the Name field, type Department Calendar and press Enter.
The Department Calendar will open. This is a separate window from your
Outlook program window. When finished viewing the calendar, press Alt + F4
to close.
How to View the Various Room Calendars:
1. With your personal Calendar open, click the File menu OR press Alt +
F.
2. Choose the Open command. A submenu will appear.
3. Choose the command for "Other User's Folder" and press Enter.
The "Open Other User's Folder" dialog box will be displayed.
4. Type the name for the room calendar you wish to view.
Be sure to type the name as it appears on the Global Address List.
If you do not know how the room calendar is named, click the Name button OR
press Alt + N. The Select Name dialog box will open and the Global Address
List will be displayed. Select the name representing the room calendar you
wish to view from the list and press Enter.
5. Back at the "Open Other User's Folder" dialog box, confirm that Folder
field is set to Calendar. If not, click on the drop down arrow to change
this field to Calendar OR press Tab to move to this field and Up or Down
Arrow to select Calendar.
6. Press Enter.
The Room calendar you specified will open. This is a separate window from
your Outlook program window. When finished viewing the calendar, press Alt
+ F4 to close.
How to Schedule a Meeting and Reserve a Room:
Tip: Before scheduling a meeting in a room, check the room's availability.
See the previous steps on "How to View a Room's Calendar".
1. Open your Outlook Calendar if it is not the active folder. Then,
press Control + Shift + Q. The Untitled Meeting dialog box will open.
2. At the To field, press Alt + Period. The Select Attendees and
Resources dialog box will open and the Global Address list of names will be
displayed.
3. Type the name for the person you want to attend the meeting, or use
the Up or Down Arrow keys to select the name from the Global Address List.
4. Press Alt + Q to activate the Required button, or Alt + O to activate
the Optional button.
5. Repeat steps 3 & 4 until you have selected all the people you wish to
have attend the meeting.
6. Type the name representing the room you want to reserve for the
meeting, or use the Up or Down Arrow keys to select it in the Global Address
List.
7. Press Alt + E to activate the Resources button.
CAUTION: Do not use the Required or Optional buttons for selecting the room
because these fields will NOT reserve the room properly in Outlook. You
must activate the Resources button after selecting the room to properly
reserve the room for the meeting.
8. Click the OK button.
9. Press Tab to move to the Subject field and type a subject for the
meeting.
10. Press Tab to move to the Location field. The Location should already
be filled in and should reflect the room you selected as your resource for
the meeting. If the room is not listed in the Location field, you did not
select it properly and you will need to review steps 2-7 to designate the
room for the meeting.
11. Press Tab to move to the Start Time fields and enter the appropriate
information for the Start Date and Time for the meeting.
Tip: To view the availability of the attendees, click the Attendee
Availability tab within the Meeting dialog box. This tab displays when the
selected attendees have appointments scheduled and when they have free time.
Use the Attendee Availability tab to help find an open time for your meeting
that will work for all attendees. When finished, click the Appointment tab.
12. Press Tab to move to the End Time fields and enter the appropriate
information for the End Date and Time for the meeting.
13. Complete any other necessary fields for the meeting and click the Send
button OR press Alt + S to Send the Meeting Request.
The Meeting Request message will be sent to the attendees you designated and
the meeting will appear in your Calendar.
As the Meeting Organizer, you will receive confirmation from each attendee
in the form of an e-mail message in your Inbox.
Unless there is a scheduling conflict, the meeting will automatically be
scheduled on the Room's Calendar and Outlook will indicate that the Resource
for the meeting has been booked.
SETTING UP THE ITINERARY IN OUTLOOK (FIELDOP)
How to Schedule Itinerary Appointments
1. With your personal Calendar open, click the New button OR press
Control + N to create a new appointment. The Appointment dialog box will
appear.
2. At the Subject field, type the client name and city representing your
itinerary appointment. For example: Bob Jones - Newton.
3. Press Tab and type the location for the appointment. The location
could be the client's home or place of employment or whatever location is
applicable.
4. Press Tab to move to the Start Time field. Designate the appropriate
Start Time by entering the correct date in the "date" field AND the correct
start time in the "time" field.
5. Press Tab to move to the End Time field. Designate the appropriate
End Time by entering the same date you used in the "date" field for step 5
AND enter the correct end time in the "time" field.
6. Press Tab to move to the Reminder check box. By default, Outlook
assigns a 15 minute Reminder to all appointments. The amount of time for
the Reminder can be changed if necessary or if you do not wish to be
reminded of the appointment, uncheck the Reminder checkbox by clicking the
checkbox to remove the check.
7. Press Tab to move to the Show Time as field and use the Up or Down
Arrow key to select whether you are "Busy" or "Out of the Office". For most
client-related appointments, you will select "Out of Office".
8. Press Tab to move to the Notes field and type any necessary notes for
the appointment. For example; directions to the client's home, forms you
need to bring for the appointment, objectives for the appointment, etc.
9. Click the Save and Close button OR press Alt + S.
The appointment will be saved.
*You would need to repeat this process for each individual itinerary
appointment that occurs in that day.
*You would need to repeat this process for each day of the week.
Shortcuts for Copying or Moving Itinerary Appointments
* In the personal Calendar, left mouse click and drag the appointment
to move the appointment to a different date and/or time.
* Hold down the Control key on the keyboard and then left mouse click
and drag the appointment to copy the appointment to another date and/or
time.
* To extend or shorten the appointment length of time, point the
mouse at the bottom edge of the appointment box until the thin, dark,
double-headed arrow mouse pointer appears. Click and drag with this mouse
pointer to change the length of the appointment.
How to Add a New Category to the Category List:
1. Open the Inbox folder.
2. Click the Edit menu OR press Alt + E.
3. Click "Categories" OR press I.
4. Click the Master Category List button OR press Alt + M.
5. Type the category name. For example: Speaking Engagement.
6. Click the "Add" button.
7. Click OK. The new category has been added to the Master List.
8. Click OK to close the Categories dialog box.
Note: You will need to create 3 new categories in your Outlook Master
Category list. They are:
Speaking Engagement
In-Service
Lions' Club Event
*When setting up each of the new categories, please type them as they are
listed here. Refer to the following steps to use these categories to "mark"
these types of appointments in your Calendar.
How to Mark an Appointment with a Category:
1. Create a new appointment or open an existing appointment.
2. In the Appointment dialog box, click the Categories button. A list of
Available Categories will appear.
3. Find the category you wish to use and click the checkbox that appears
to the left of the category name.
4. Click OK OR press Enter.
Marking Your Itinerary for "Overnight" Travel
The following protocol has been defined for how to enter hotel information
into your Itinerary.
1. Open your Calendar folder.
2. Create a new appointment with the following parameters:
* the appointment's subject field should be the word "Overnight"
* the location field should describe the hotel name and city
* the start and end date for the appointment should represent the
date you will be out overnight
* the start time for the appointment should be 10:00 pm and the end
time for the appointment should be 10:30 pm.
* the hotel phone # should be listed in the notes area of the
appointment
DESCRIPTION OF "AGENCY" CALENDARS AVAILABLE
*Department Calendar -administered by Carolyn
Shows group events and agency events. (Group trainings, Open Houses,
Fairs/Booths, Orientation on the Road, etc.)
*Orientation Center (Calendar) - administered by Carolyn
Appointments and events specific to the Orientation Center. (Student Tours,
orientation staff and students' speaking engagements)
*Library Calendar - administered by Dawna
Shows appointments and events specific to the library.
*Assembly Room (Calendar) - administered by Carolyn
*Director's Conference Room (Calendar) - administered by Carolyn
*Large Reading Room (Calendar) - administered by Dawna
*Second Floor Conference Room (Calendar) - administered by Donna
*Small Reading Room (Calendar) - administered by Dawna
*Training Room (Calendar) - administered by Donna
Each room calendar tracks meetings or activities that have been scheduled in
that room.
SPECIAL ITINERARY ITEMS & CALENDAR NOTES
*All Outlook Calendars are dynamic and can change several times during a
workday. These calendars are meant to be used electronically. Be aware
that if you print a given calendar, the printed copy is static and out of
date as soon as it is printed.
*All "speaking engagement" appointments in your calendar should be marked
with the "Speaking Engagement" category. (Refer to page 11 for notes on
how to mark an appointment with a category.)
*You must also indicate the number of people in the audience in the Notes
field of the speaking engagement appointment.
* All "in-service" appointments on your calendar should be marked with the
"In-Service" category. (Refer to page 11 for notes on how to mark an
appointment with a category. )
*You must also indicate the number of people in the audience in the Notes
field of the in-service appointment.
* All Lions' club events on your calendar should be marked with the "Lions'
Club Event" category. (Refer to page 11 for notes on how to mark an
appointment with a category. )
*You must also indicate the number of people in the audience in the Notes
field of the Lions' club appointment.
*E-mail Carolyn with information for any group-related activities or agency
activities that need to be scheduled on the Department Calendar (or have
your support person e-mail that information to Carolyn). For example: Open
Houses, College Day, Orientation on the Road, Group Trainings, Transition
camps, etc.
NOTE: Specific information relating to Open Houses or Fairs/Booths needs to
be provided to Carolyn to be put on the Department calendar. Please provide
an address, telephone number, and name of a contact person for these items.
*When scheduling a meeting or activity in the Assembly Room, please e-mail
Carolyn and provide notes regarding how the room should be set up.
HTH
Sincerely,
Terrill Reynolds
----------
Email:
Terrill1@xxxxxxxx
Windows Messenger:terrillreynolds36@xxxxxxxxxxx
Yahoo:terrillreynolds
AIM:terrill36
PH:(910)842-7701
----- Original Message -----
From: addison <mailto:OAG1ROTTIE@xxxxxxxxxxx> gethers
To: jfw@xxxxxxxxxxxxx
Sent: Saturday, July 07, 2007 6:51 PM
Subject: real player instructions for jaws 8.0
I am wanting to learn how to use real player . I have a friend and he has
tried to teach it to me but he was having a difficult time getting around.
The biggest thing was getting from one tab to another. The task that I would
like to use is ripping to my library and burning CDs. Can you help me learn?
Thank you for your time.
O.Addison Gethers
Recovery addicts of NA way
101 Fennick Drive
Moncks Corner,S.C. 29461
Cellular:843 697 4065
aim screenname:durangoadd64
msn im screenname:TopDawg oag1rottie@xxxxxxxxxxx
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