Ray, I found the html file for this FS tutorial. It's for Powerpoint 2003, but the principles are the same for 2007. There are sample files on the FS site, as well. ----- Original Message ----- From: "Ray Campbell" <ray.campbell@xxxxxxxxxxxxxxxxxxxxx> To: <jfw@xxxxxxxxxxxxx> Sent: Friday, August 28, 2009 13:22 Subject: Looking for A Tutorial on Using Power Point with JAWS Hello: I'm wondering if anyone out there knows where I can find a tutorial on how to use Power Point 2007 with JAWS? In particular, I need something which will give me the keystrokes to put titles and content into slides, add new slides, re-arrange slides, delete slides, and change formatting of slides. I'm preparing a presentation to be delivered at the end of October and will be using Power Point 2007 to do this. I looked both on Freedom Scientific's Training headquarters page and at www.accesstechnologyinstitute.com and didn't find anything specific to Power Point. Any help will be greatly appreciated. Ray Campbell, Adaptive Technology Help Desk Technician The Chicago Lighthouse for People Who Are Blind or Visually Impaired 1850 W. Roosevelt Road Chicago, IL 60608 312.997.3651 (Voice/Relay) or 888.825.0080 (Voice/Relay) ray.campbell@xxxxxxxxxxxxxxxxxxxxx www.thechicagolighthouse.org -- JFW related links: JFW homepage: http://www.freedomscientific.com/ Scripting mailing list: http://lists.the-jdh.com/listinfo.cgi/scriptography-the-jdh.com JFW List instructions: To post a message to the list, send it to jfw@xxxxxxxxxxxxx To unsubscribe from this mailing list, send a message to jfw-request@xxxxxxxxxxxxx with the word unsubscribe in the subject line. Archives located at: //www.freelists.org/archives/jfw Alternative archives located at: http://n2.nabble.com/JAWS-for-Windows-f2145279.html If you have any concerns about the list, post received from the list, or the way the list is being run, do not post them to the list. Rather contact the list owner at jfw-admins@xxxxxxxxxxxxxxTitle: PowerPoint 2003 with JAWS and MAGic Training from Freedom Scientific
This training document teaches you how to create a slide show in PowerPoint® 2003 using JAWS® screen reading software. Although it was written for JAWS users, the process is also the same for MAGic® screen magnification users. MAGic users may be able to use a mouse to point and click, but the keystrokes listed to navigate in PowerPoint can be used by both JAWS and MAGic users. By the end of this training, you will be able to create a PowerPoint presentation and accomplish the following tasks:
EXERCISE: Open PowerPoint 2003 and create a title slide. When you first open PowerPoint you get a fairly standard title slide that has two placeholders. Press TAB to go to the object level and move between the two placeholders and ESC to get out of the object level. Spend a few minutes exploring the slide and the PowerPoint window.
The PowerPoint 2003 window has a title bar, a menu bar, various toolbars near the top and bottom of the window, and the status bar. Press F6 to move through the various panes available or SHIFT+F6 to move backward through the panes. You should find something like the following as you press F6 to move around:
The slide area is where most of the work is done, although many people work initially from the outline view as well. The outline and slide thumbnail pane is discussed later in this lesson.
EXERCISE: Explore the design templates available.
To begin, first download the practice files for use with these exercises. They are contained within a ZIP file which you can open and extract to a convenient location on your local hard drive. Included are several pictures of birds in JPG format, a WAV sound file, this HTML document for use when working offline, and a finished sample presentation (Birds of the Wetlands) created by the author.
EXERCISE: Add an image to the entire slide as a background. The image used for the background should be a fairly light color if you are using dark text or a dark color if you are using lighter colored text, in order to have people visually see the text you use. Make sure you are in the main slide area and not at the object level.
NOTE: This is a multi-line edit field, so if you press ENTER, the cursor is moved to the next line. Text is centered on each line.
NOTE: If you press TAB before pressing ESC, you will not go to the next object. Why? It inserts a tab stop in the line of text you are typing.
EXERCISE: Set the background color for the current slide, and apply it to all following slides.
NOTE: This does not affect slides that have a picture background. The picture is layered above the background color, and the color does not bleed through or affect the slide with the picture.
The first slide is now complete. Save the presentation now, and give it a name before continuing with the lesson.
EXERCISE: Create a second slide with a title, a text object on the left side of the screen, a picture of a bird on the right side of the screen, and an icon (button) to play the sounds of the bird pictured. Set slide animation effects to fly in bullet points one at a time when SPACEBAR is pressed or the mouse is clicked during your presentation. Create alternate text for both the picture of the bird as well as the icon for the button for playing the sound.
NOTE: If you type too much information to fit in the area allowed, JAWS will tell you as you type each character, so it is pretty easy to tell if you have too much text for the point size and space available. If you run out of room and need to, you can select all the text and change it to a smaller point size (CTRL+SHIFT+P for point size, CTRL+SHIFT+F for font style).
NOTE: This setting is controlled by the AutoCorrect Option. It is found in the Tools menu (ALT+T), AutoCorrect Options (A), AutoFit body text to placeholder check box. If it is checked, the text will automatically get smaller as you begin to type too much. This can be both good and bad. You might want to know that the text is actually getting smaller so you have an idea of how much room you have. If you uncheck this check box, you can still format the text to a smaller point size yourself if you need more room in the text area.
EXERCISE: Next, add an icon to play a sound.
NOTE: This particular slide layout works fine for the placement of the icon. It appears between the text on the left and the picture on the right, directly in the center of the screen. JAWS may announce that it overlaps the picture, but visually it does not. That is just the edge of the "object," which is invisible, and the icon itself is in the middle of this invisible area and is not overlapping anything.
NOTE: To advance while giving a presentation press the SPACEBAR if you are using a keyboard or press LEFT MOUSE Click. To go backwards using the keyboard press BACKSPACE or scroll the MOUSE WHEEL UP.
Notice that all the bullet points on the woodpecker slide read without pause. Also notice that the sound of the woodpecker was playing as JAWS was reading the bullet points. Let's fine tune this.
EXERCISE: Use slide animation effects to fly in bullet points one at a time. This gives you time to discuss each bullet point without having to remember them if they are all read at once.
NOTE: There are several other options you can choose by pressing TAB to explore the choices here. For example, Start, OnClick is the same as using the SPACEBAR and is the default choice to use. Direction, from bottom is the default, and this can be changed to fly in from the left, right, etc. Also, the Speed at which the items fly in can be changed from very fast, the default, to several other settings.
PowerPoint has now put numbers for the events in this slide and has automatically placed the sound for the bird call to be played first, followed by the text bullet points.
EXERCISE: Rearrange the animation effects for a more effective presentation. Let's put the sound last to make it work better with JAWS.
The sound of the bird call still plays at the same time as JAWS speaks the last bullet point. Let's put a delay to allow both JAWS and the presenter to speak before the sound is played.
EXERCISE: Next, set a delay for playing the sound to allow for a more effective presentation.
EXERCISE: Create a third slide with a title object, a text object on the left, and two content objects for pictures on the right. In this slide, do not create a button for sounds. Set the bullets to fly in one at a time from the right instead of from the bottom. Create alternate text for both pictures.
EXERCISE: Using techniques described previously, complete this slide. Choose to fly in the bullet points from the right side instead of the bottom for this example. Save the presentation and then walk through it again with F5. The file names for the two pictures are ScreechOwlGreyPhase.jpg and ScreechOwlRedPhase.jpg
EXERCISE: Create a fourth slide. Choose the one that has a single title placeholder and a single text placeholder. Let this be a Questions and Answers slide. This will mark the last slide in your presentation.
EXERCISE: Add speaker's notes to a slide, and use JAWS to read them during your presentation.
EXERCISE: Check the spelling in the presentation.
EXERCISE: Learn to use the outline and slides thumbnails pane.
As has been discussed so far, you can review and edit your presentation by moving through each slide individually in the slide view. However, sometimes you may want to make changes to text on different slides, or even change the order of the slides themselves. In those cases, it may be easier and faster to make those changes in the outline or slides thumbnail view.
To move the focus to the outline view, press the function key F6 until you hear JAWS announce, "Slide thumbnails tab or Outline tab," depending on how your computer is set up.
To switch between the Slides thumbnail tab page and the Outline tab page, press CTRL+SHIFT+TAB. Go ahead now and explore the Outline tab page.
Every slide you have created in the current presentation is listed here in the outline view in numerical order with the appropriate slide number prefixing the text on each slide. When you enter into outline view, the cursor will be on the text of the slide that is showing in the slide view. For example, if you have slide number three showing in the slide view, then the cursor in the outline view will be on the text of slide number three. If you were on the first slide, then the cursor will be at the beginning of all the text in the outline view.
Move through the items in outline view with standard Windows® keystrokes such as the ARROW Keys, PAGE UP and PAGE DOWN. You can move to the very top of the outline quickly with CTRL+HOME. As you move the cursor onto the text of a different slide, the relevant slide subsequently appears in the slide view.
You can also read the outline with normal JAWS reading keystrokes. For example, pressing INSERT+DOWN ARROW is the JAWS command to SayAll. JAWS will then read all the text that is listed from wherever the cursor is to the bottom of the outline view.
Outline view offers two different levels to view the information listed. You can either see all the existing text or only the title of each slide. By default, outline view will show all the text. If you have many slides you may want to change this to showing the titles only so that you can move around from slide to slide faster. Pressing the keystroke ALT+SHIFT+A alternatively switches from one view to the other, expanding or collapsing all the slides at once.
Rather than expand and collapse all the slide information, you may only want to do this for random slides. To collapse just one slide to show the title only, make sure the cursor is somewhere in the text of the slide. It does not have to be at the beginning. Press the keystroke ALT+SHIFT+MINUS to hide the text of the selected slide, showing just the title. To expand the text of a single slide again, place the cursor somewhere in the title and press ALT+SHIFT+PLUS.
Text can be edited in outline view in the same way that you would edit text in any word processing application. For example, you can select text with the SHIFT and ARROW Keys and perform standard formatting such as underline or bold, copy and paste, and text can be deleted or inserted.
If you want to change the order of the slides in your presentation, you can do that also in the outline view, simply by cutting and pasting the text there. For example, if you want to move slide number three and make it become slide number two, select all of the text of slide number three and then press CTRL+X to cut the selected text. Move the cursor to the beginning of the text for slide number two, and press CTRL+V to paste the text. The text from slide number three is now shown as slide number two, and the slide that was previously number two has been moved down and automatically renumbered as number three.
Slides can be permanently deleted in outline view by selecting all the text of a slide as described a moment ago and then pressing the DEL key. In PowerPoint 2003 you can also choose ALT+E from the Edit menu followed by D to delete a slide.
NOTE: If you accidentally delete or lose text that you meant to move or copy elsewhere, press the Windows Undo keystroke CTRL+Z to undo the deletion and put the text back where it was taken from.
Moving and deleting slides in the slides thumbnail view is even easier. Just select a slide or group of slides with the keyboard and perform the action you wish. Each "thumbnail" is a small picture representing each slide in the main slide area. In the slides thumbnail view, each thumbnail is on one line by itself, and pressing UP or DOWN ARROW moves from slide to slide. Again, as in outline view, the slide view area updates as you move up or down in the thumbnails pane.
To give handouts to the audience, export the presentation in one of several formats to Microsoft® Word.
EXERCISE: Discuss how to export a presentation to Word and create handouts for the audience.
A Send to Microsoft Office Word dialog box opens on the screen with several choices for page layout when the presentation is exported to Word. Focus is on the first of five radio buttons in the Page Layout in Microsoft Office Word group of radio buttons. There is also a second group of radio buttons called Add Slides to Microsoft Office Word document.
There are five choices in this group of radio buttons. Press UP or DOWN ARROW to move from one radio button to the next.
When you have selected the format you desire, press the TAB key to move on to the next set of radio buttons in this dialog box.
The second group of two radio buttons in this dialog box offers you the choice of pasting the slides as embedded objects or pasting them with links to the PowerPoint presentation itself.
NOTE: These two radio buttons are not available when exporting an outline only.
Once you have made the selections you want in each of these two groups of radio buttons, press the ENTER key to activate the OK button and begin the process of exporting the presentation into Word. After this process is finished, you may print or emboss the document for handouts.
To begin the presentation, press F5. To give the presentation and arrange it so that only you hear JAWS or MAGic, consider using a wireless headset, such as a Bluetooth® headset. You may also want to consider using a wireless mouse to advance or retreat slides during presentations. This gives you freedom from being tethered to a keyboard or wired mouse, and gives you the ability to move around on the stage more freely.
EXERCISE: Discuss keystrokes and the Help System Topic for PowerPoint that is available for JAWS.
Press INSERT+F1 anywhere at any time with JAWS running to get screen sensitive help. This help opens in the JAWS virtual viewer and can be read with normal reading commands or selected and copied.
Press INSERT+F1 twice quickly while JAWS is running in PowerPoint to open the JAWS Help System topic specific to PowerPoint. The JAWS Help System topic contains links for the following:
Press INSERT+H to get a list of hotkeys specific to using JAWS and PowerPoint. This list also opens in the JAWS virtual viewer.
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Information in this document is subject to change without notice. This learning module is protected under copyright by Freedom Scientific. Please feel free, however, to use this module to create your own training materials to help others learn JAWS. Also feel free to share this training module with your friends and colleagues who might be interested in learning more about JAWS. We ask only that you acknowledge Freedom Scientific as the copyright holder of any of this material you use.
The photos used in this workshop are used with permission of Dr. Martin Main, PhD, Program Leader, Florida Master Naturalist Program Associate Professor and Wildlife Ecologist at the University of Florida, IFAS, SW Florida Research and Education Center, Department of Wildlife Ecology and Conservation. Visit the Florida Master Naturalist Program home page for information about course offerings, training locations, job and volunteer opportunities, and more.
Copyright © 2008 Freedom Scientific, Inc., all rights reserved.
JAWS® is a registered trademark of Freedom Scientific Blind/Low Vision Group, St. Petersburg, Florida and/or other countries.
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Last updated 2008-06-23