Garry, are you representing HRB at the meeting ?
This e-mail is from
Martin Rosen
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-------- Forwarded Message --------
Subject: HBA AGM 2022 Notice of Meeting, Agenda & Trustee Elections
Date: Sat, 12 Mar 2022 11:00:16 +0000
From: HBA AGM <agm@xxxxxxxxx>
Reply-To: HBA AGM <agm@xxxxxxxxx>
To: Mr. Martin Rosen <martin@xxxxxxxxxx>
HBA - The National Association of Hospital Broadcasting Organisations
Hospital Broadcasting Association <https://www.hbauk.com/>
Annual General Meeting, Saturday 19th March,
online via Zoom,at 1:45pm for a 2pm start
*CLICK HERE TO REGISTER*
<https://us06web.zoom.us/meeting/register/tZIpdeyqrT8jHdIMNZ48Dd9IXIQ7miftqVlD>
Dear Martin,
This is a reminder that the HBA Annual General Meeting will be held on
online, a week today - starting at 2pm on Saturday 19th March 2022.
Attendance at the meeting is open to representatives of all Full Member
stations, and to Associate Members, without charge. This year,
unusually, there is a contested election to the Trustee Board.
*If possible, please register before the day, and please join the
meeting at 1:45pm to allow for accreditation. You will be sent a
personalised link to join the meeting.*
*If no-one from your station can attend, please ensure that you have
your say by casting a proxy vote.*
Under the Association's constitution, as amended at the EGM in November
2020, the Trustees are entitled to decide to hold an online-only General
Meeting if it is impossible or impractical to hold the meeting in a
physical location. Given the very recent removal of Coronavirus
restrictions in England, it was not practical to book a venue in time to
to hold a physical AGM on the previously-circulated date, and thus
participation in the meeting will only be possible online via Zoom.
*Participating in the meeting*
The person representing your station at the AGM will need to EITHER:
* be a "Station Administrator" of your station according to our
membership database; OR
* have been authorised to represent the station by one of your
station's committee members (see below).
Recipients of this email are "Station Administrators" for their station
themselves, and can check who else is affiliated with their station, and
the access level granted to them, by visiting our Station Affiliates
<https://hbauk.com/station/associates/all> page and logging-in using the
email address to which this email was sent.
If you wish someone other than an existing registered Station
Administrator to represent your station during the meeting, please
follow the process below for appointing someone other than the Chair of
the meeting as your station's authorised representative/proxy.
If at all possible, the person representing your station should register
<https://us06web.zoom.us/meeting/register/tZIpdeyqrT8jHdIMNZ48Dd9IXIQ7miftqVlD>
ahead of the day, in order to speed-up accreditation. On the day, they
should join the meeting as soon after 1:45pm as possible.
*Agenda*
1. To adopt the Minutes of the AGM held on 20th March 2021
<https://www.hbauk.com/system/files/Minutes%20-%20AGM%202021_0.pdf>
as a true and accurate record of the meeting.
2. To receive the Trustees' Annual Report and Accounts for the year to
31st August 2021
<https://www.hbauk.com/system/files/Annual%20Report%20%26%20Accounts%202021.pdf>.
3. Elections to the Trustee Board:
1. To re-elect Nigel Dallard of Winchester Radio (nominated by
Winchester Radio)
2. To elect Chris Hughes of Hereford Hospital Radio (nominated by
Hereford Hospital Radio)
3. To elect Graham Medhurst of Hospital Radio Chelmsford (nominated
by Hospital Radio Chelmsford)
4. To elect Steve Wyatt of Stoke Mandeville Hospital Radio
(nominated by Stoke Mandeville Hospital Radio)
As the elections are contested (3 places for 4 nominees), a full ballot
will take place in the meeting, during which each station will be able
to vote for up to 3 of the candidates. The 3 candidates with the most
votes will be elected. Each candidate has provided an Election Address
<https://www.hbauk.com/system/files/Candidates%20Election%20Addresses.pdf>
to help you decide.
*Appointing a Representative or Proxy to vote on your station's behalf*
If you would like to appoint the Chairman of the meeting to act as your
station's proxy, and instruct them how to vote, please send an email to
amy.palmer@xxxxxxxxx
<mailto:amy.palmer@xxxxxxxxx?subject=AGM%20Proxy%20Vote> stating:
On behalf of STATION NAME, I appoint the chairman of the meeting to act
as our proxy at the HBA's 2022 AGM.
I instruct them to vote as follows:
*Motion 1:* To adopt the Minutes of the AGM held on 20th March 2021 as a
true and accurate record of the meeting. YES/NO/ABSTAIN/AS THEY SEE FIT
(delete as applicable)
*Motion 2:* To receive the Trustees' Annual Report and Accounts for the
year to 31st August 2021. YES/NO/ABSTAIN/AS THEY SEE FIT (delete as
applicable)
*Motion 3:* Elections to the Trustee Board: Please vote for NO MORE THAN
THREE of the following:
1. Nigel Dallard (Winchester Radio) YES/NO (delete as applicable)
2. Chris Hughes (Hereford Hospital Radio) YES/NO (delete as applicable)
3. Graham Medhurst (Hospital Radio Chelmsford) YES/NO (delete as
applicable)
4. Steve Wyatt (Stoke Mandeville Hospital Radio) YES/NO (delete as
applicable)
Signed:
*NB:* Please do not reply to this email with your proxy votes, or
otherwise email them to agm@xxxxxxxxx; Nigel Dallard is assisting Amy
with the accreditation of members' representatives to participate in the
meeting, and it would be unfair for him to know in advance the election
votes for those stations instructing the Chair of the meeting to cast
their votes by proxy.
If you would like to appoint another person to act as your station's
representative/proxy at the meeting, all you need to do is reply to this
email or send an email to agm@xxxxxxxxx (not to Amy) and state:
On behalf of STATION NAME, I appoint PERSON'S NAME to act as our
authorised representative/proxy at the HBA's 2022 AGM.
Signed:
In this case, how you instruct your representative/proxy to vote, and
ensure that they cast the vote as instructed, is a private matter
between your station and the appointed person.
Further details about the AGM and how to participate are now available
on the HBA website at www.hbauk.com/agm <https://www.hbauk.com/agm>,
along with copies of all the documents referred to above.
Following the formal business, there will be a short informal meeting,
during which members will be free to raise any topic.
*CLICK HERE TO REGISTER*
<https://us06web.zoom.us/meeting/register/tZIpdeyqrT8jHdIMNZ48Dd9IXIQ7miftqVlD>
*If possible, please register before the day, and please join the
meeting at 1:45pm to allow for accreditation. You will be sent a
personalised link to join the meeting.*
We hope to see you there.
*Amy and the Trustees*
Follow us on social media
HBA on Facebook <http://www.facebook.com/ukhba> HBA on LinkedIn
<http://www.linkedin.com/company/hbauk> HBA on Twitter
<https://twitter.com/theHBAuk>
HBA is the operating name of the National Association of Hospital
Broadcasting Organisations. Registered in England and Wales as a
Charitable Incorporated Organisation (No. 1015501).
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clicking on Unsubscribe
<https://www.hbauk.com/civicrm/mailing/optout?reset=1&jid=4249&qid=136506&h=c1ae8906055dcabe>
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subscribe to.
*Principal Office:* 19 Rowan Court, Norwich, NR5 0PT
