Good Morning All,
I have State Auditors coming in tomorrow, therefore, I will not be attending
the meeting. To all of our new GSIS Board Members…..Welcome
On May 7, 2018, at 8:51 AM, Flora Contreras
<dmarc-noreply@xxxxxxxxxxxxx<mailto:dmarc-noreply@xxxxxxxxxxxxx>> wrote:
Am I the only one who thinks this deadline is hard to meet?
Perhaps if we had auto uploads it would help, but I find it crazy that they
don't seem to care that students are still transferring in an out of schools
and will cause this error.
I dislike feeling like I'm being reprimanded from DC as if I'm not meeting
deadlines intentionally.
It's a ridiculous request in my opinion. I know it's a great 'recommendation'
and we need to work on these errors before the last minute, but this is one
that will continue to pop-up as students transfer.
Am I the only one who feels this way? If yes, I need to figure out a way to let
this go.
flora
---------- Forwarded message ----------
From: Flora Contreras
<flora.contreras@xxxxxxxxxxxxxxxxxxxxx<mailto:flora.contreras@xxxxxxxxxxxxxxxxxxxxx>>
Date: Mon, May 7, 2018 at 8:47 AM
Subject: Re: Reminder - Student Record Duplicate GTID Resolution Deadline was
April 4, 2018
To: Carl Garber <CGarber@xxxxxxxxxxxxx<mailto:CGarber@xxxxxxxxxxxxx>>
Carl, I trust you understand this is an issues districts will continue to face
up until the last day of school for some. Especially those with transit
students who YES are still moving from school to school, district to district
until the last week of school,
For instance, on Friday, May 4th, I didn't have this error. The student who is
causing this error just withdrew on Friday and is now enrolled in another
school, who clearly had already uploaded as of today and now I have to upload.
Which I plan to do later this morning.
Not all districts have automatic uploads enabled.
My point is it is impossible for all districts not to have any E047 or any
other error that comes with duplicate students, this is a good goal to have as
a deadline, but you can not expect everyone to be clear free until their school
year is over.
Just sharing my thoughts on this request that is causing you to spin your head
in frustration as we know it does everytime you share it on any webinar hosted
by data collections.
flora
Flora Contreras
Buford City School System<http://www.bufordcityschools.org/> – K-12; 4,800
Students
Student Information System Coordinator * Data Collections & Reporting
Coordinator
Secretary, Georgia Student Information Systems
(GSIS<http://www.gsisusers.org/>) Users Group
770-945-5035 x330
Building Community; Serving Students
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On Mon, May 7, 2018 at 8:18 AM, Carl Garber
<CGarber@xxxxxxxxxxxxx<mailto:CGarber@xxxxxxxxxxxxx>> wrote:
Hello,
The Student Record Duplicate GTID resolution deadline was April 4, 2018. As of
this email, your district has one, or more, E047 errors that have not been
resolved. Please review the SR066 Duplicate GTID Report to review the students
with the E047 error. The Individual Student Report- located under the Special
Tools link on the SR Main Menu, is very helpful as it shows the overlapping
enrollment information. In some cases, it may be necessary to work with the
other district to resolve the duplicate error due to student transfers during
the school year. Please work diligently to resolve all duplicate errors.
Student Record sign off will be here very soon.
Please contact me if you have any questions or concerning related to resolving
the duplicate errors, or any other Student Record related issue.
Thank you,
Carl Garber
Data Collection Specialist
Technology Management – Data Collection
Georgia Department of Education
1966 Twin Towers East
205 Jesse Hill Jr. Drive
SE<https://maps.google.com/?q=205+Jesse+Hill+Jr.+Drive+SE+%0D%0A+Atlanta,+GA+30334&entry=gmail&source=g>
Atlanta, GA
30334<https://maps.google.com/?q=205+Jesse+Hill+Jr.+Drive+SE+%0D%0A+Atlanta,+GA+30334&entry=gmail&source=g>
Phone: 404.463.2326
cgarber@xxxxxxxxxxxxx<mailto:cgarber@xxxxxxxxxxxxx>
“Educating Georgia’s Future”
From: PortalSupport@xxxxxxxxxxxxx<mailto:PortalSupport@xxxxxxxxxxxxx>
<PortalSupport@xxxxxxxxxxxxx<mailto:PortalSupport@xxxxxxxxxxxxx>>
Sent: Monday, April 9, 2018 8:20 AM
To: Carl Garber <CGarber@xxxxxxxxxxxxx<mailto:CGarber@xxxxxxxxxxxxx>>
Subject: Reminder - Student Record Duplicate GTID Resolution Deadline was April
4, 2018
[http://archives.doe.k12.ga.us/images/MCheader1.gif]
Subject:
Reminder - Student Record Duplicate GTID Resolution Deadline was April 4, 2018
Author:
Patricha Miller
Message:
Student Record, Special Ed and Technology Coordinators:
This is a reminder that the FY2018 Student Record Duplicate GTID Resolution
deadline was Wednesday, April 04, 2018. All districts should have resolved all
duplicate records of Students with the same GTID and continue work to correct
any other data errors. Information on the Student Record Data Collection is
below.
Transmission Schedule for the FY2018 Student Record Data Collection
The FY2018 Student Record Data Collection began on Wednesday, February 7, 2018.
Initial Transmissions:
All school systems are required to complete the initial transmission of Student
and Enrollment data by Wednesday, February 14, 2018. The initial transmission
should include a record for all students that were reported active in FTE-1 or
FTE-3, or reported as withdrawn this FISCAL YEAR.
The deadlines for initial transmission of all record types are listed below.
RECORD TYPE DUE DATE FOR INITIAL UPLOAD
Student Wednesday, February 14, 2018
Enrollment Wednesday, February 14, 2018
Special Education Tuesday, February 20, 2018
Student Safety Tuesday, April 3, 2018
Program Friday, April 20, 2018
System Wednesday, April 25, 2018
School Wednesday, April 25, 2018
Duplicate Resolution:
The deadline for resolving duplicate records of students with the same GTID
reported active in more than one school is Wednesday April 4, 2018.
Note: It is important to resolve duplicates as soon as you can. They can cause
havoc at the end of the school year. We truly appreciate your effort to
cooperate with other districts when duplicates are caused by student transfers
within the school year. Don't wait until our deadline is looming - be proactive
early in the cycle so that your load is lighter by May!
Sign Off:
All Student Record transmissions, review of reports, and superintendent
sign-off, must be completed by Friday, June 15, 2018.
More information regarding the FY2018 Student Record Data Collection can be
found on the following Data Collections website:
http://www.gadoe.org/Technology-Services/Data-Collections/Pages/FY2018-Student-Record-Resources.aspx
If you have any questions or need further assistance, please contact the
Technology Management Customer Support Team by using the Help-dticket link on
the left side of the MyGaDOE portal menu.
To Login to the MyGaDOE portal please follow this link:
https://portal.doe.k12.ga.us/Login.aspx
You may also request assistance by emailing
dticket@xxxxxxxxxxxxx<mailto:dticket@xxxxxxxxxxxxx> or by calling
1-800-869-1011. Please provide a detailed message as well as your contact
information.
Thank you,
Technology Management Customer Support Center
Georgia Department of Education
Administrative Technology
205 Jesse Hill Jr. Drive, S.
E.<https://maps.google.com/?q=205+Jesse+Hill+Jr.+Drive,+S.+E.&entry=gmail&source=g>
1970 Twin Towers East
Atlanta, GA 30334-5080
Phone: 1-800-869-1011
dticket@xxxxxxxxxxxxx<mailto:dticket@xxxxxxxxxxxxx>
http://www.gadoe.org<http://www.gadoe.org/>
"Educating Georgia's Future"
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