The Reminders app is a fantastic tool developed by Apple that is free and
easy to use. Underutilized by many, this app can be a game changer for those
looking for help in the organization department. Through iCloud's
capabilities, you can use the Reminders app across Apple Watch, iPhone,
iPad, and Mac.
Here are some tips on how to better use one of Apple's popular organization
tools.
Simplify with Siri.
Siri is a great resource for when you don't feel like typing. You can simply
speak into your device and say something like, "Hey, Siri, set a reminder to
clean the dishes at 7:30pm tonight". This is especially great to use on
Apple Watch when you don't have your phone nearby but you need to remember
something.
You can even use Siri through your HomePod or through Apple CarPlay.
Customize your lists.
The Reminders app offers a variety of personalizations you can add to your
lists. When making a list, you can give it a name, color, and icon. You can
even convert it to a Smart List (more on this below).
The Reminders app has a number of helpful functions:
. Share lists and give editing permissions to collaborate with others.
. Rearrange lists and/or tasks however you'd like, just drag and drop in
any order. Individual tasks can be dropped into a certain list or folder.
. Mark tasks as completed . You can hide a completed task or leave it up to
view.
After the list is made, you can personalize it by tapping the three dots in
the top right corner and selecting "Show List Info." List Info offers the
ability to make changes to your current list. You can also tap the "i" icon
to the right of your task.
Here you can customize your tasks:
. Add a specific date or time . Click the calendar button or type out a date
and time within a task and have it automatically schedule the task for you.
. Insert a URL link . While browsing Safari, you can hit the share button to
add a URL to the Reminders app.
. Use a # to create tags . The app will organize each tag into its own
folder.
. Add a note in case you need to add more info.
Other customizations include the option to flag a task, add a varying
priority, include a subtask or image, or add to an iMessage conversation.
The iMessage option attaches a reminder to a text thread.
You can even manage your reminders through different email accounts you have
on your device. This is a great way to separate lists between personal,
work, school, and other categories.
Smart Lists are pretty smart.
Smart lists are a neat way to automatically organize your reminders by tags,
due dates, times, location, flags, and priority. You can differentiate a
Smart List from a regular list as the Smart List has a small gear on its
icon.
Smart Lists will also create a new tag from the name of the original list.
Each tag is added to every task created within the list. For example, in the
Smart List below, my list was first named, "Disney vacation agenda" but
renamed "Disney agenda." However, my tag still is "#Disney-vacation-agenda."
Within my tasks, I have added date, time, location, and additional tags. I
also utilized the option to add notes to my tasks as it may add helpful
context.
I even added an image to one task and a URL to another task.
Pro Tip: Another cool thing you can do is make your list icon an emoji. When
in List Info, hit the smiley icon in the top left.
It's important to note that once your list is a Smart List, you cannot
convert it back to a regular list.
Don't forget about location-based reminders.
Location-based reminders help remind you of an item when you arrive or leave
a specific location. To use this feature, Location Services must be turned
on. Go to Settings, then Privacy, and toggle Location Services on. If you
use CarPlay, it'll remind you when your phone connects or disconnects from a
paired car. You can add a location to a specific task by tapping the "i"
icon next to a task and tapping "Location."
By Allison McDaniel
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