[bksvol-discuss] Re: Strange font styles in MS Word
- From: Melissa Smith <mdsmith25@xxxxxxxx>
- To: bksvol-discuss@xxxxxxxxxxxxx
- Date: Tue, 16 Feb 2010 13:15:42 -0600
Thanks, Judy,
I've just started on this book, so won't have much to redo. I'll do this.
Thanks,
Melissa
Judy s. wrote:
Hi Melissa,
You're encountering what I call "the evil styles attribute" of Word.
Your book has had a specific base "style" attributed to it by Word.
Then, different "styles" have been applied to paragraphs or even
sentences and headers throughout the book. So it's constantly
changing the document style, even though the font size and paragraph
formatting remain the same.
I'm not sure what bookshare's tools do when they convert a document
with these kinds of style changes throughout.
If you want to get rid of all the styles stuff at once, you can, but
you may lose other formatting (font size increases you've put in for
titles and chapter headings, for example) that you've already done,
and have to put it back in.
If anyone else has a solution, please chime in! Mine is pretty much
done with brute force. But the following is the way I've used to get
rid of weird style stuff and revert the text back to what Word calls
it's "normal" style, which should delete all those extraneous style
commands. When it shows up, I usually have to do this as the very
first step I take in working on a book.
1. Open the book
2. Select all the contents in the book with a control a
3. Click on the "format" drop-down menu in the tool bar and then
select "style"
4. In the dialog box, the first box is a list of styles. Select
"normal".
5. Click the button for "apply"
6. Press the "up arrow" key to now put yourself at the top of the
document, and to deselect the text of the document.
This should have then stripped out all those style commands.
If doing this has reset the font and paragraphing to something other
than what you want it standardized to, at this point you can then redo
those standardizations and they will stick, without adding any weird
style codes.
Good luck! And if you want to know more about what styles are and do
in Word, here's some links:
http://www.shaunakelly.com/word/stylesms/index.html
http://www.addbalance.com/usersguide/styles.htm
Judy s.
Melissa Smith wrote:
I'm using MS Word 2002 and Window-Eyes 7.11, and have encountered
something strange in the document I'm currently proofing. Window-Eyes
is constantly saying "style font style" followed by a number. From
what I've read so far, the numbers range anywhere from 23 to 46. I
standardized fonts and paragraphs, hoping that that would get rid of
all this, but Window-Eyes is still saying this. I turned attribute
changes on, and it reports that the font is Times New Roman, 12 point
as I standardized it. Any ideas why I'm still hearing this and how I
can get rid of it? Also, will this have any effect on the final
document that is uploaded to Bookshare? I have a basic idea what
styles are in Word, but don't fully understand them.
Thanks,
Melissa
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