[bksvol-discuss] Re: Bookshare Policy Change on Volunteer File Sharing

  • From: "Judy s." <cherryjam@xxxxxxxxxxxxxxxx>
  • To: bksvol-discuss@xxxxxxxxxxxxx
  • Date: Wed, 18 Aug 2010 21:15:37 -0500

It's absolutely awesome to see this formalized and in place. Thank you Scott for all the work you put in this to get it done. smile.

Judy s.

Scott Rains wrote:

Below and attached is Bookshare's new official policy on file sharing between 

Please note that I am in an all-company meeting this afternoon and unable to 
respond to any questions you may have until evening.

Scott Rains
Benetech Fellow, Bookshare Volunteer Department

Bookshare exists because of the privileges available to nonprofits like 
Benetech to serve people with print disabilities as they are outlined in the 
Chafee Amendment to the US Copyright Act.  While Bookshare may produce copies 
of print materials for its members it must do so in a manner that is carefully 
circumscribed in order to protect the intellectual property rights of authors 
and publishers and meet the requirements of the copyright exception. Such 
practices include controlling access to copyrighted materials, requiring 
contractual, agreements for all users and volunteers and fingerprinting content.

During the production process Bookshare also takes great care to prevent the 
unauthorized release of copyrighted material. This includes a strict 
prohibition on volunteers emailing or otherwise exchanging Bookshare content 
directly with each other. In most cases, where an exchange of document content 
is necessary between two volunteers the complete document must first be 
returned to Bookshare and checked out by the second volunteer.

Occasionally, there is a need for portions of books to be exchanged between 
volunteers. This most often occurs between a translator and a proofreader, when a 
sighted and a blind volunteer team up, or when a scan contains numerous errors and the 
proofreader does not have access to the physical book. We are changing our policy 
slightly to permit a limited exchange of material directly between two Bookshare 
volunteers (both in good standing: current, having agreed to the volunteer agreement) 
in order to produce more accurate digital documents for Bookshare. This exchange is 
limited to a single chapter or up to 10% of the content at a time, whichever is 
larger. In the case of graphic elements such as genealogical charts or illustrations, 
up to one chapter’s worth of these elements may be sent in one communication if 
these elements are separated from the book. If neither of these exceptions applies, 
content must continue to only be shared by the existing process of returning th

e content to Bookshare and the second volunteer checking it out.

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