[access-uk] Re: Outlook scripts.
- From: "Ali Amasyali" <Ali.Amasyali@xxxxxxxxxxxxxx>
- To: <access-uk@xxxxxxxxxxxxx>
- Date: Thu, 3 Mar 2005 10:48:23 -0000
Hi,
if you are using outlook 2002, try going into the calendar and set it to day
view and turn the day anonsment on. moving from day to day, jaws says Monday
28th February, if you move to right, it says, Wednesday 1st March. Tuesday is
gone for no reason. for sighted people it is there, but for jaws it is
Wednesday now. This makes rest of the calendar wrong.
Ali Amasyali
National Management Trainee (NMT)
Hackney Town Hall
Room 38
Mare Street
E8 1EA
020 8356 3287
ali.amasyali@xxxxxxxxxxxxxx
-----Original Message-----
From: access-uk@xxxxxxxxxxxxx [mailto:access-uk@xxxxxxxxxxxxx] On Behalf Of
Peter Logue
Sent: 03 March 2005 06:59
To: access-uk@xxxxxxxxxxxxx
Subject: [access-uk] Outlook scripts.
Hi all,
Here are a set of scripts that I received from Brian Hartgen. They are
originally for Outlook 2000 and Jaws 5x, but I find they work very well with
Outlook 2002 XP with Jaws version 6. Actually, Brian did write them for Outlook
2000 and higher. The big plus with these scripts installed is that you needn't
hit the say all key combo when you open emails. In fact, Outlook performs much
like Outlook Express in that each email is read automatically.
You could, of course, back up your enu folder if you aren't sure.
Here's what Brian says about the scripts, then below that there is a link to
download them. Enhanced Scripts for Microsoft Outlook
Enhanced Scripts for Outlook 2000 and Higher
Produced by Brian Hartgen of T&T Consultancy Ltd
August 2004
Introduction
JAWS version 5.10 already provides excellent functionality to Microsoft
Outlook. However, the purpose of the scripts is to improve the overall
usability and accessibility of the application. The work undertaken falls into
two specific areas: the Outlook calendar and E-Mail functionality. Any
comments and suggestions to improve future editions of the scripts are very
welcome.
Installation
To install the scripts, simply launch the self-extracting file. The files will
be copied to your computer's hard disk into the JAWS 5.10 settings folder.
Note: for users of Jaws 6, move to the browse button and locate C:\documents
and settings. User/Name. Application Data. Freedom Scientific. Jaws. 6.0.
Settings. Enu.
WARNING: In order for the Reminder window to be located from within any
application, (see later section of this file), the default scripts must be
overwritten. However, only one script is added to the default set.
Testing Conditions
The scripts have been tested using Office 2000 and Office 2003. I hope I have
implemented the necessary code to ensure they work successfully within Office
XP.
Launching Outlook
After installing the scripts, and when you launch Outlook for the first time
thereafter, you will be asked to select a date format for the Outlook calendar.
The options are European and American format. This is because the location of
information relating to days is placed differently on the screen using either
American or UK regional settings.
Use the up and down arrow keys to focus upon the desired regional setting and
press enter.
The Outlook Calendar
Navigation in the Day View
In most circumstances, when using the left and right arrow keys within the Day
View of the Calendar, by default JAWS will read out the focused day, such as
"02 august". If an appointment is an "all day" event, JAWS will read the title
of the appointment when the day gains focus.
Within the scripts, the reading of the dates has been corrected slightly to
avoid unnecessary chatter within Office 2000.
Appointments in the Day view
With the default scripts, when using the arrow keys to move through the
dates, there is no method of being able to tell whether appointments
exist for
a given date. The only way to verify this is to press the TAB key on each day,
whereupon JAWS will sometimes read the appointment, or else it will say "no
appointments".
To this end, the scripts will always advise you of the current status of a day.
List of 3 items
* If an "all day" event occurs, JAWS will announce the title of the
appointment. If necessary, the TAB key can be pressed and JAWS will announce
the appointment title, followed by the words "all day". * If appointments exist
at specific times of the focused date, JAWS will use the term "timed
appointments". This indicates that the TAB key can be pressed multiple times
to listen to the appointments. Once done, JAWS will now accurately read the
time at which the appointment exists, together with the subject of the
appointment. Keep pressing the TAB key until JAWS says "day view", whereupon
you have reached the list of days again which can be browsed through using the
left and right arrow keys. * If no appointments exist on the focused day, JAWS
will say "no appointments". list end
This procedure will considerably improve the user's ability to navigate through
the days much more efficiently.
If by pressing the TAB key an appointment has focus, the left and right arrow
keys, or control+left and right arrow keys can be used to move through the
appointment details a word or character at a time.
Days of the Week in the Day View
Many people conceptually find it easier to know the day of the week on which a
particular date falls. Within the scripts, a keystroke can be pressed,
ALT+SHIFT+D, which toggles whether or not days of the week are spoken. When
JAWS is set to announce days, using the left and right arrow keys will cause
JAWS to announce the day first, then the date. For example, "Monday 2 August".
Activating this feature is also useful as and when you want to ascertain on
which day a specific date falls. The procedure would be:
List of 4 items
* Press Control+G to activate the "go to" dialogue;
* type in the date required, such as "4 January 2005".
* Press ENTER.
* JAWS will announce the day of the week and the focused date. list end
The announcing of days preference setting is remembered across Windows sessions.
Navigation in the Week View
It is possible to navigate through the Week View using the arrow keys. The
screen is divided into two halves, with each half devoted to at least three
days of the week. It is possible to use the up and down arrow keys to move
through all of the days in the week. However, the left and right arrow keys
can be used to "focus in" on a part of the week more quickly. For example,
when focused upon 2 August, pressing the right arrow would take you to 5 August.
The easiest way to browse through appointments for the week from a given
location is to use the arrow keys to focus upon the required starting point for
browsing. Then, use the TAB key. When the TAB key has been pressed once, you
are taken into what I call the "appointment level". Effectively, this is a
series of edit boxes where you can use the control left and right arrow keys
and control+left and right arrow keys to browse the appointment details a word
or character at a time. Each time the TAB key is struck, JAWS will announce
the appointment subject.
To return to the "week level", press the ESCAPE key.
As an alternative to pressing the Escape key, if you press Tab multiple times,
JAWS will eventually say "Week View", whereupon the arrow keys can be used to
browse through the days in the usual manner.
Navigating in the Month View
This procedure is very similar to navigating in the Week View, in so far as the
TAB key can be used to move through appointments. When the TAB key is struck,
JAWS enters "appointment level" and the date and subject of the appointment
will be heard. Press ESCAPE to return to the "Month Level".
As an alternative to pressing the Escape key, if you press Tab multiple times,
JAWS will eventually say "Month View", whereupon the arrow keys can be used to
browse through the days in the usual manner.
In terms of navigation in this view, the left and right arrow keys will move
through days of the week, while the up and down arrow keys move through weeks.
Reminder Window
From any application, press alt+shift+R to place focus on the reminder window
if it is visible. If you are located within Microsoft Outlook when this
keystroke is pressed, the default JAWS functionality is used to place focus
upon the reminder window. However, if an alternative application is in focus,
the scripts will locate the reminder window. Useful feedback will be given
while this is in progress.
Notes Area
When the TAB key has been pressed to focus upon a specific appointment, the
ENTER key can now be pressed which will then cause focus to be placed within
the notes area. This is whether further explanatory notes are given about the
appointment. The arrow keys can then be used to read the notes.
New Appointment Dialogue
When tabbing through the New Appointment dialogue, JAWS will now accurately
report the various prompts.
Troubleshooting
The most common problem when using any scripts produced for the Outlook
calendar is the announcing of time slots within the Day View. This is because
the time slots are in the form of a colour band which moves up and down the
screen, and there are many situations where JAWS fails to detect this correctly.
The following suggestions may help in correcting this problem.
List of 4 items
* Ensure that, particularly if you are using Windows XP, all display settings
on the computer conform to the recommendations set out below. 1. From the
Windows Control Panel, move to "Display" and press Enter. 2. From the themes
combo box, select Windows XP. 3. In the List of backgrounds on the Desktop
page, choose Bliss. 4. Set Position to "Stretch." 5. In the Screen Saver combo
box on the Screen Saver page, press HOME to select none. 6. On the Appearance
page, set Windows and Buttons to Windows classic style. 7. Set Color Scheme to
Windows Standard. 8. Set Font to normal. 9. Tab to OK and press enter.
* Re-train the highlight colour for the calendar by pressing
control+shift+alt+Z. This is not a documented keystroke but a very
useful one.
* If necessary, rather than re-training the colour, remove the file from your
JAWS settings folder entitled "outllib.jsi". This contains your preference
settings including the RGB string representing the colour. Then re-start JAWS
and re-enter the calendar. The file will be re-created automatically and the
colour re-trained. * Maximise the calendar window by pressing alt+space, then
X. list end
E-Mail
The Address Book
One way of being able to select recipients of messages is to use the quick
access to the Address Book. After typing the first name of a contact in the
"to", "CC" or "BCC" fields, press control+K. JAWS will now read the message
which is displayed, then allow you to use the arrow keys to focus on a name in
the address book. JAWS will now accurately read the name of the contact while
moving through the list. The ENTER key is pressed to accept the name into the
relevant field in the message.
As an alternative, when the message has been composed, press
control+enter. Again, if there is more than one occurrence of the name
in your address book,
you will be advised of this. Using the arrow keys will accurately report the
available entries.
Automatic Reading of Messages
It is now possible to have JAWS read messages to you automatically when the
Enter key is pressed. Use the alt+shift+M keystroke to instruct JAWS as to
whether messages will be read automatically or not.
If messages are set to read automatically, when the Enter key is pressed, JAWS
will begin reading the message. If set to not read automatically, the usual
from and subject lines are read.
Your preference is remembered across Windows sessions.
Moving Through Messages Internally
Some people like to open a message to read its contents, then press the Next or
Previous Message keystrokes, control+full-stop or control+comma, to move
through the messages without going back to the index.
If messages are set to read automatically, these keystrokes will now cause the
next or prior message to be read immediately.
A mode has been included, entitled "Name and Subject", toggled with
alt+shift+N. If activated, and when the control+full-stop and
control+comma keystrokes
are used, you will hear who the message is from, then the subject header, then
the message.
Your preference is remembered across Windows sessions.
Deleting Messages Internally
Assuming that the appropriate option is set within Microsoft Outlook to display
the next message when an item has been deleted, JAWS will now read the next
message automatically if the appropriate option has been set.
List of 3 items
* From within Outlook, choose Tools, Options, E-Mail Options.
* Rather than allowing Outlook to return to the In Box when a message is
deleted, use the Down Arrow key to highlight the option "Open the next item".
* Close the successive dialogue boxes by tabbing to each OK button and
pressing Enter. list end
Now within an open message, you can press control+D. If messages are set to
read automatically, the next item will be read. If the option in the scripts
is set to read from and subject headers, these too will be read.
Additional Announcements
When you are using the arrow keys to move through the list of messages, and you
reach either the top or bottom of the list, JAWS will advise you of this.
Similarly, when the delete key is pressed within the index of messages, and
there are no further items in the list, JAWS will advise you that the mailbox
is empty.
Move Past Headers
Within Outlook, when messages have been forwarded or replied to, it is often
useful to skip past the header information to read the previous correspondence
in the thread of messages. Pressing shift+enter will cause JAWS to find the
beginning of the next part of the thread.
For example:
List of 3 items
* Press enter on a message and read it with the arrow keys.
* When you wish to move to the next part of the thread, such as the original
message, press shift+enter. JAWS will attempt to locate the next part of the
message, moving past all the header information. * If messages are set to read
automatically, JAWS will begin reading from the newly located point. If
messages are set not to read automatically, the newly located line will be
read. list end
If JAWS was unable to move past the header information, for example if the
keystroke had been pressed within a new message, you will be advised that the
header information cannot be moved through.
Reading Number of Messages with INSERT+TAB
When in a mailbox, press INSERT+TAB to gain useful information such as the
number of messages in the box.
Help Information
The Hotkey Help, activated with insert+H, has been enhanced. In particular,
much of the Hotkey Help for the Calendar has been re-written.
Tutor messages for the Calendar have been included for all views, and Screen
Sensitive Help has been modified.
Finally, this help file can be read at any time by pressing
control+shift+F1.
Other Additions to the Microsoft Outlook Scripts
The following is a list of other changes made to the scripts for Microsoft
Outlook which ship with JAWS by default.
List of 5 items
* Fixed a problem where, if you tab into the details of an appointment and use
the left and right arrow keys, JAWS reports the appointment details rather than
the character on which the cursor is placed. * Fixed a problem where pressing
the TAB key within the laptop layout to take you to an appointment does not
read the appointment automatically. * Fixed a problem where pressing the tab
key to take you back to the Day View causes JAWS not to use the words "Day
View". * Fixed the correct keystrokes not being reflected within the Hotkey
Help for the calendar when using the laptop layout. * Ensured that all messages
which do not appear on screen, such as "no appointments" or "determining
calendar highlight colour" etc., are all delivered using the JAWS message
voice. list end
Other changes are of course listed within the relevant sections of this
document.
Download the scripts from:
http://www.sightconnections.com/programs/OutlookScriptsRenewed.exe
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