[abcomputers] ABC~ All 'Bout Computers, Vol.13: Using Styles in MS Word ... and More!
- From: Linda Johnson <linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx>
- To: ABCfreelists <abcomputers@xxxxxxxxxxxxx>
- Date: Sat, 08 Jun 2002 22:12:28 -0400
______________________________________________________
ABC ~ All 'Bout Computers. The ezine YOU subscribed to. If you want to change
your subscription options or unsubscribe, see the bottom of this email for full
instructions. Thank you.
Linda
http://www.personal-computer-tutor.com/ABC.htm
______________________________________________________
ABC ~ All 'Bout Computers
Volume 13; June, 2002 - mailed to 1957 subscribers
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Please rate this Ezine at the Cumuli Ezine Finder
http://www.cumuli.com/ezines/ra21981.rate
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If you would prefer to read the online Web-azine, which=20
includes pictures and screenshots and is, basically, more=20
user-friendly, follow either of these links:=20
http://personal-computer-tutor.com/ABC.htm (frames)=20
http://personal-computer-tutor.com/vol13.htm (no frames)
or, scroll down to the Contents where you can click on over=20
to any individual article=20
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For definitions of any terms you do not understand, visit=20
the GeekSpeak Translator:=20
http://personal-computer-tutor.com/capn3.htm
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You are receiving this newsletter because you (or someone=20
using your email address) subscribed to it voluntarily.=20
If you would like to remove yourself from ABC,=20
please see SUBSCRIPTION MANAGEMENT at the bottom=20
of this newsletter.=20
Using the "Reply" function will not unsubscribe you!
My subscriber list is NOT made available to other companies=20
or individuals. I value every subscriber and respect your privacy.
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WATCH FOR ANY LINKS THAT WRAP TO MORE THAN=20
ONE LINE!
These will have to be copied and pasted into your web=20
browser's Address Bar as one line in order for you to=20
access them.
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To view this text newsletter best, maximize your email=20
window to FULL screen.
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CONTEST! As you can see, I'm trying to "pretty up" the=20
text version of this newsletter with plain text art. So, I'm looking=20
for a cool plain text logo for ABC to celebrate our first year. =20
Just email your creations to
linda@xxxxxxxxxxxxxxxxxxxxxxxxxxxx =20
I will announce the winner and show some of the other entries=20
in either the next issue or the one after that, depending on how=20
many entries I get. For those who don't know what possiblities=20
there are with plain text art, here's a couple cool ones as examples:
A truck:
|^^ ^^^^^^^^^^^^| ||____
| B u d w e i s e r | ||'|"\,__
|_..._...______=3D=3D=3D|=3D||_|__|...,]
"(@)'(@)"""*|(@)(@)*****(@)*I
(thanks, Rick)
A dweeb:
=A0,,,,
=D4=BF=D4=AC
(thanks, Neil)
And, of course, the borders you see between these articles.
What will the winner win?
A FREE copy of any TWO of my Office Ebook Tutorials!
That's a $30 value!
Not to mention the fame and notoriety of being the=20
creator of ABC's Official Plain Text Logo!
So, send me them logos!! Don't be shy.
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CONTENTS
(all links below these items take you to the non-frames Online versions)
(items with *** behind them include pictures and/or are viewed better
online)
1. Important How-To Message From Linda=20
http://personal-computer-tutor.com/vol13.htm#HowTo
2. Linda's Thought of the Month
(and animated GIF) ***=20
http://personal-computer-tutor.com/vol13.htm#thought
3. Linda's Soapbox ~ Letters Behind a Name
~~ Who Cares Anyway? ~~
http://personal-computer-tutor.com/linda13.htm
4. What's New at Linda's Computer Stop ~=20
Happy Anniversary to ABC:=20
Downloads, EBooks, Discounts, Contests, and Games
http://personal-computer-tutor.com/newabc13.htm
5. Subscribers' Exclusive Tip ~=20
HOW TO GET INTO WINDOWS XP=20
WHEN YOU CAN'T GET INTO WINDOWS XP
http://personal-computer-tutor.com/newabc13.htm#tip
6. GeekSpeak Translation from the Cap'n=20
http://personal-computer-tutor.com/capn3.htm
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7. THIS MONTH'S FEATURE ~
Chas' Word World
Styles in Microsoft Word, Pt. II ***
http://personal-computer-tutor.com/chas13.htm
In Part I, you learned what they are. =20
In Part II, you learn how to use them!
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8. Tina's FrontPage News ~
Adding Functionality To Your WebSite ***
Using FrontPage 2002
~ Part III: Included Content
http://personal-computer-tutor.com/tina13.htm
9. Mike's Safety Belt ~ Email Filters and Rules
http://personal-computer-tutor.com/mike13.htm
10. Vic's Registry RoundUp & DOS Den ~=20
How To Remove the Windows XP/IE Search Assistant=20
and Restore the Windows 2000 Search Interface
http://personal-computer-tutor.com/vic13.htm
11. Chad's Macro Mania ~ List of VBA Resources
http://personal-computer-tutor.com/chad13.htm
12. Steve's Ravin' Reviews ***
http://personal-computer-tutor.com/steve13.htm
Copying Machine ... 5 geezers ***
UltraEdit-32 ... 6 geezers ***
SmartFtp ... 6 geezers ***
=20
13. GuitarMan's Outlook ExpressTip of the Month ~=20
Creating Signatures
http://personal-computer-tutor.com/gman.htm#sig
14. Parker's Mailbox ~=20
Voting in Outlook with Exchange Server ***
http://personal-computer-tutor.com/parker13.htm
15. James's Database ~=20
Date Functions in Access
~ How They Can Be Used To Help You
http://personal-computer-tutor.com/james13.htm
16. Computer Alphabet for You and Me
~ by guest author, Kathy Jacobs
http://personal-computer-tutor.com/kathy13.htm
17. Font Choices for Readability
~ by guest author, Frances McColl Stewart
http://personal-computer-tutor.com/fran13.htm
18. Putting Your Windows Taskbar on Steroids
~ by guest author, Ramey Bell
http://personal-computer-tutor.com/ramey13.htm
19. How To Stop Digital Thieves With CGI
~ by guest author, Steve Humphrey
http://personal-computer-tutor.com/stevh13.htm
20. How To Achieve High Rankings in the Search Engines
~ by guest author, Sue Doughty
http://personal-computer-tutor.com/sue13.htm
21. Subscription Management
22. Contact Information
*** includes pictures in the online version
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*****************STATION BREAK*******************
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If you find this newsletter and/or my website at all helpful and=20
would like to give me a hand here, I am now accepting donations=20
through PayPal. To make a donation, go to the online version of this=20
web-azine and click on the PayPal button.=20
http://personal-computer-tutor.com/vol13.htm
Thanks in advance to any who do this!!
(NOTE: no one receiving this should feel obligated in any way to=20
do this .....this is a FREE newsletter!)=20
Linda, editor/publisher
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(1.) IMPORTANT HOW-TO MESSAGE
If you decide to go to the Online "Web-azine" version, go here first=20
for navigation instructions:
http://personal-computer-tutor.com/vol13.htm#HowTo
If you are reading this plain text issue, maximize your email window=20
for best viewing and WATCH FOR ANY LINKS THAT WRAP TO=20
MORE THAN ONE LINE! These will have to be copied and pasted=20
into your web browser's Address Bar as one line in order for you to=20
access them.
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(2.) LINDA'S THOUGHT OF THE MONTH
Being rich will never make you love what you do,=20
but doing what you love will surely make you rich.
CLICK HERE FOR THIS MONTH'S ANIMATED GIF,
http://www.personal-computer-tutor.com/vol13.htm#thought
(just rightclick on the gif and choose "Save Picture As...")
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(3.) LINDA'S SOAPBOX
~~Linda F. Johnson, Editor/Publisher
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Letters Behind a Name
~~ Who Cares Anyway? ~~
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Being someone who actually DOES have an assortment=20
of letters I could put behind my name, I want to talk about=20
how important they really are.
Recently, a poll was posted in one of the Excel support=20
groups I belong to, asking if we would hire someone who=20
was totally self taught. Well, I voted a high five for that. =20
Some of the smartest people I know are completely self taught. =20
And, proportionately, some of the folks I know who have a=20
long string of initials following their names can't hold a candle=20
to the aforementioned. So, that proves to me that degrees=20
and initials don't necessarily mean diddly. What they mean,=20
usually, is this person is good at memorizing and taking tests=20
(or even cheating). Not necessarily that this person has ANY=20
relevant hands-on experience or a genuine knack for what=20
they do.
When I worked help desk, me and my fellow slaves used to=20
laugh all the time about the certified big shots. Who did=20
they come to when they couldn't figure something out?=20
Us flunkies. We did all the research for them and they=20
went back to their respective IT departments and shined=20
with our answers.=20
I see people with no degrees or initials constantly=20
answering questions for the people in the tech groups=20
who DO have the initials. And what are these initialed=20
people doing with this info? They are using it at their jobs=20
where they get paid very well. And what do the=20
non-initialed people get for supplying them with this info? =20
*Maybe* they get a thanks. Donero? Nada!
Does this mean I think all initialed people are stupid? =20
Not at all. I'm just saying that should not be the *main*=20
criteria you look for in a potential employee, consultant=20
or contractor. Nor should it be your *main* goal if you=20
are seeking ways to find better employment.
I once worked as a managing editor for a large reference=20
book company. My job was to run a department where we=20
reviewed books and listed upcoming new titles. (This was=20
over 30 years ago and would you believe I left this job=20
becuz it became computerized? No way was I gonna=20
work with them dang machines! LOL) Anyway, I did a=20
lot of hiring during that time and I hardly even looked at=20
initials. What I looked at was stuff like this:
Linda's Top Ten Reasons To Hire Someone
1. Do they love doing what they do?
2. Do they want to grow?
3. Do I see them fitting into the team?
4. Are they honest? Do I believe them?
5. Can I trust them?
6. Can they think logically and solve real problems?
7. Are they willing to learn and accept when they need to?
8. Are they self-motivated?
9. Do they really want the job?
10. Can they communicate?
And I was well-known in my company for having one of=20
the best teams. And the other team leaders always told=20
me how "lucky" I was. =20
They had departments full of initials. Some very impressive=20
credentials. =20
I had a mishmash of people from high school dropouts=20
to PhDs. I even had one guy with a pretty scarey record.=20
They had constant ego battles amongst their teams -=20
backstabbing their ways to the top.=20
=20
I had people who worked overtime without pay to help=20
others on their team meet deadlines, and all I had to do=20
was supply the pizza.=20
They dreaded salary review time cuz they had to dole=20
out the unfair percentages allotted to them from above. =20
=20
My salary appraisals were done by my staff on each=20
other and I simply initialed them. Therefore PhDs were=20
being appraised by high school dropouts and vice versa. =20
And I guarantee you, to this day, those PhDs will probably=20
tell you some of the smartest people they worked with were=20
high school dropouts.
So. If any of you have jobs where you get to interview=20
potential employees, don't get blinded by their initials and=20
titles. Look at them with questions similar to my top ten=20
instead and I bet you will find the cream does indeed rise=20
to the top.
Happy Computing!
Linda, BS, MA, LMHC, CHT, MS MOUS Certified,=20
Brainbench Master Certified, LOL
and the last three initials mean more to me than any=20
of the others...and I hope they do to you too.
***********************************************************
Linda Johnson is a college instructor of all of the Microsoft Office=20
Programs, as well as Adobe PhotoShop and Windows. She also=20
teaches online distance learning classes in Excel, Outlook,=20
PowerPoint, Publisher, and Word at Eclectic Academy.=20
http://www.eclecticacademy.com/index.htm
She has worked helpdesk and teaches and lectures at many
local businesses and tech schools in her area. Support
this newsletter by checking out Linda's website=20
http://www.personal-computer-tutor.com
and her ebook series, MS Word MAGIC!
Part I: Fonts, Fun & Formats=20
http://newbieclub.com/wordmagic/?buntah
Part II: Table Wizardry=20
http://newbieclub.com/wordmagic2/?buntah
AND, How To Get Started As a Software Trainer:
http://dreamjobstogo.com/titles/djtg0036.html?10456
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AND DON'T MISS LINDA'S NEWEST EBOOK SERIES:
If you have been interested in taking any of Linda's Online=20
Classes but don't want to wait six weeks to complete all the=20
lessons or don't have the desire to be part of an online=20
classroom, why not=20
SKIP THE CLASS & BUY THE BOOK INSTEAD?
Check out the eBook .exe versions of all of Linda's classes here:
http://www.personal-computer-tutor.com/library.htm
Only $15 each!! Where else can you master a software=20
Program for that price? =20
Separate eBook tutorials on Excel, Outlook, PowerPoint,=20
Publisher, and Word. Terrific value!!
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*****************STATION BREAK*******************
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LINDA JOHNSON has published another eBook and
this one is called HOW TO GET STARTED AS A
SOFTWARE TRAINER=20
http://dreamjobstogo.com/titles/djtg0036.html?10456
DO YOU LOVE PLAYING WITH SOFTWARE AND WANT
TO TRY MAKING A CAREER OF IT?
That's just how Linda started out and this book she tells you=20
exactly how she did it and how YOU CAN DO IT TOO.
No need for a college education!
No need for professional certifications!
No need for expensive classes!
READ THIS BOOK TO LEARN HOW TO TRAIN AND
PROMOTE YOURSELF.=20
http://dreamjobstogo.com/titles/djtg0036.html?10456
Or, MAYBE HARDWARE IS MORE YOUR BAG?
Check out HOW TO BREAK INTO COMPUTER REPAIR
By Richard S. Harris=20
http://dreamjobstogo.com/titles/djtg0019.html?10456
Or if you have ANY DREAM JOB in mind, check out
DREAMS JOB TO GO
http://dreamjobstogo.com?10456
All eBooks are written by been-there/done-that authors
and sell for only $12.95, with a full money back guarantee.
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(4.) WHAT'S NEW at Linda's Computer Stop=20
http://www.personal-computer-tutor.com
First of all, let me say HAPPY ANNIVERSARY TO ABC!! =20
Yep, this is our thirteenth issue and it is going out to over=20
1950 subscribers, so I'd say we had a very successful first=20
year. Thanks so much to all who make it possible -- both=20
the writers and the readers. A most special thank you to=20
the Fleet members who have been here since the beginning. =20
What troopers you are.
Please readers, if you enjoy any article and there's an=20
email link there where the writer has requested your input,=20
please let them know you appreciate them. Send them your=20
ideas and thankyous. Remember that I don't pay these=20
people. They do this for you for free. Please let them know=20
how much you want them to continue to do this!
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Now...on to what's new at my site. I have been VERY=20
busy this month. I was hoping to have my Word 201=20
and Excel 201 eBooks ready to announce in this issue,=20
but I'm running a little behind. However, I'm hoping to=20
get them done this week, while I'm on spring break from=20
the college, so check here every couple days to see:
http://www.personal-computer-tutor.com/library.htm
I've also added an online form you can copy and mail in=20
if you would prefer not to use your credit card online.
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
For those who don't know this, me and Fleet member,=20
Vic Ferri have been becoming the best of friends. And,=20
we decided to pool our complimentary talents. I'm the=20
teacher and he's the doer. LOL. So, check out Side by=20
Side Productions to see some of the cool downloads we=20
offer. Some are free. Some ain't. But they are all good=20
and every penny you spend on this helps to keep my site=20
and this ezine (as well as Vic and I) alive. Hope you will=20
check back often and see what we've come up with:
http://www.personal-computer-tutor.com/sxs/sidebyside.htm
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And Vic's getting pretty well known. His newest program,=20
Lock&Hide, is being featured in Neat Net Tricks this month. =20
http://www.neatnettricks.com
And, Jack Teems is offering a real nice deal on it for his=20
subscribers. =20
And, seems Vic is matching the deal for his WinTips members. =20
http://groups.yahoo.com/group/WinTips-Tricks
So, even though I know your hearts belong to ABC, you=20
might want to consider subscribing to NeatNetTricks or=20
joining WinTips-Tricks so you can get Lock&Hide for just=20
ten bucks! What a deal. And it's really a great little program.
Here's the info on it:
http://www.personal-computer-tutor.com/lh/lockhide.htm
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Don't forget the next set of my online classes starts on=20
June 30th at Eclectic Academy. I'll be teaching Excel 101=20
and 201, Outlook, PowerPoint, Publisher, and Word 101=20
and 201. Come let me teach you how to enjoy these=20
programs:
Outlines of all the classes here:
http://www.personal-computer-tutor.com/services.htm
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I've added the Nerdy Books Tip of the Day to my site. =20
New tips everyday, that are fun and actually do teach=20
you something. And they are in cartoon form. Why=20
don't you make it your homepage so you can start=20
every day with a new tip and a chuckle?
Here it is:
http://www.personal-computer-tutor.com/nerdytip.htm
And, more information on the Nerdy Books here:
http://www.nerdybooks.com/books/pct/
25% off to all who go there from my website
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I wrote a new article for TechTrax ezine that teaches all=20
about the cool things you can do with the Paste Special=20
command in the Office programs.
Here's a copy:
http://www.personal-computer-tutor.com/pastespecial.htm
And here's the original at TechTrax:
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=3D40
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I've added another forum to my website. And so far,=20
only me and one other person have posted. So, here's=20
another place for you to gather round the virtual water=20
cooler and talk computers. It's got html and graphics=20
capabilities and there's an FAQ which tells you how to=20
use it. So, feel free to kick back and share computer=20
tales with one another.
http://www.personal-computer-tutor.com/wwwboard
I will be monitoring it though, so play nice in there.
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Oh yeah...I almost forgot. TechTrax ezine is holding a=20
contest for the best writer. They are offering some=20
cool prizes: a free copy of Microsoft Flight Sim 2002,=20
or Racing Madness, which consists of THREE top=20
Microsoft racing games...Midtown Madness, MotoCross=20
Madness AND Monster Truck Madness 2!
You can write your own article and try to win. Or, you=20
can go there and vote for me. (Never said I was proud=20
and you know how much I love computer games.)
Go hit the TechTrax Ezine site at=20
www.mousetrax.com/techtrax and read the details in this=20
month's issue. Submit your article to TechTrax by June 24th.
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Also, I've gradually been adding some Windows XP links=20
and tips to my Windows page, so you XP Users may find=20
some stuff you like there:
http://www.personal-computer-tutor.com/windows.htm
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
And, of course, I've also added a few new cool sites to=20
my favorite links page. Go here and check out the=20
revolving N's.
http://www.personal-computer-tutor.com/internet.htm
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Well, that's about it for new stuff this month. =20
Thanks for your patronage of my site and ezine. =20
Drop me a line any time and let me know of any=20
additions you can think of. I may be busy, but I'm=20
always open to suggestions.
Linda
linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx
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*****************STATION BREAK*******************
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DO YOU WANT TO GO TO SCHOOL WITHOUT LEAVING
THE HOUSE?
It's the latest rage and it's called Distance Learning. Most=20
colleges now offer Distance Learning classes because they=20
know some people work hard and just can't fit a classroom=20
into their busy lives. But, sometimes you don't want to enroll=20
in a full program; you just want to take one class.
ECLECTIC ACADEMY IS YOUR ANSWER!=20
http://www.eclecticacademy.com/index.htm
Eclectic Academy offers a large range of classes to suit
many needs. Go there now and check out their curriculum=20
and roster. Classes are only $20 for 6 weeks.=20
HOW CAN YOU BEAT THAT?
Here's a sampling of what they offer:
*Art Courses, both digital and traditional
*Business Courses, including all of the MS Office Programs
(many taught by none other than Linda Johnson herself)=20
*Graphics Courses - Flash, PhotoShop, Paint Shop Pro & more=20
*Website Development Courses - FrontPage, Dreamweaver,
ASP, DHTML, Website Promotion, and on and on and on=20
*Eclectic Classes - Computer Maintenance, Writing Workshops,
Feng Shui, Eating Safely - just about anything you can think of
Go to Eclectic Academy now and sign up to be notified when=20
classes are added or ENROLL NOW in the class of your=20
choice. Go there now to enroll in the next set of classes.=20
ONLY $20 FOR A SIX-WEEK CLASS!=20
http://www.eclecticacademy.com/index.htm
**********************************************************
FLASH!! Starting on June 30th, DIAN CHAPMAN,=20
MS Word MVP, will be teaching advanced classes in=20
Word. So, any of you who have taken my Word 101=20
and 201 classes are now ready to learn the *really*=20
cool stuff!
Check out Dian's classes.
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(5.) Subscribers' Exclusive Tip of the Month:
**********************************************************
New Fun Stuff in Office XP
Yeah, Yeah, I know Office XP still has some bugs, but=20
most of us agree there are some worthwhile improvements,=20
but that's not what I'm gonna talk about here. All I want=20
to share with you here are some of the cool little goodies=20
I've discovered. =20
=A4 Color coded sheet tabs in Excel. =20
Right click on any sheet tab and choose "Tab Color"=20
=A4 Send/Receive Settings in Outlook. =20
Go to Tools>Send/Receive Settings>Define Send/Receive=20
Groups and you can set up different times for different email=20
accounts to send/receive mail, so your more important mail=20
can come in more often.=20
=A4 Email Merges in Word. =20
Finally, they work!!=20
=A4 PowerPoint Animations. All I can say is WOW. I don't=20
even know where to start. So many new choices and finally,=20
PowerPoint has learned the importance of a timeline in=20
animation sequencing.=20
=A4 Access Views. =20
Now, along with Design View and Datasheet View and=20
the other views we are used to, Pivot Table View and=20
Pivot Chart View have been added. Pretty cool.=20
=A4 FrontPage page tabs. =20
Now when you are working on more than one page at a=20
time, there are tabs that let you easily hop from one to=20
the other.=20
All in all, I like Office XP. :-) =20
Maybe in another column,=20
I'll tell you what I DON'T like. :-(
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*****************STATION BREAK*******************
^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-
Free Tutorials, Free eBooks, Free Courses, Free Guestbooks, Free=20
Autoresponders, Free Newsletter, Free Affiliate program and=20
FREE MEMBERSHIP. Wow! Did I mention it was Free? Newbies=20
and Oldbies alike are buzzing about the NEW Newbie Club.=20
It's the most exciting Newbie Site ever to hit the Web.
Join now - it's FREE!
http://newbieclub.com/?buntah
editor's recommendation:
They also have an online PC Clinic now where you can receive=20
Computer and Internet Technical problem solving advice 24/7=20
for only $29.80 a year! I tested the service for them with=20
some pretty tough questions and they found the answers=20
every time.....some took 3 or 4 emails back and forth, but=20
they DID solve it and they DID respond to each of my mails=20
within 6 hours. I recommend this one!
http://newbieclub.com/clinic/?buntah
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(6.) Cap'n Patt's
GEEKSPEAK TRANSLATOR
Visit the Cap'n's Official GeekSpeak Database at=20
http://www.personal-computer-tutor.com/capn3.htm
If the word you need defined is not there, or the definition is=20
not clear, too geeky, or just plain confusing to you, email=20
the Cap'n. He would love to hear from you at=20
CapnPatt@xxxxxxx
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*****************STATION BREAK*******************
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ARE YOU LOOKING FOR A RELIABLE DOMAIN HOST
FOR YOUR WEBSITE?
Hands down, I think the one I use is the very best (Hal=20
Cardona's been using them for over 3 years and he turned=20
me onto them over a year ago).
*My site has NEVER been down for more than 3 minutes!
(except once late on a Saturday nite when it was being
worked on and they warned we well in advance).
*Their tech support are the greatest and I have never had
to wait more than an hour for a good answer to any question
or problem I had!
*If you use FrontPage for your webcrafting, they are=20
excellent with those pesky FP extensions!
*And, the email server is non-failing!
Obviously, I am a big fan of theirs.
Their name is HOSTWAY and I believe if you try them,=20
you will never regret it.=20
http://hostway.onweb.cx
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*************THIS MONTH'S FEATURE ************
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(7.) Chas' Word World
Charles Kyle Kenyon, J.D.
**********************************************************
EDITOR'S NOTE: It is recommended that you read=20
the online version of the following article , which=20
includes pictures which might make it clearer.
http://www.personal-computer-tutor.com/chas13.htm
**********************************************************
Styles in Microsoft Word
Part II
For a while this column will shift its emphasis to Word=20
fundamentals. Those who want to read ahead are=20
welcome to look at the Intermediate Users Guide to=20
Microsoft Word on my site.=20
http://www.addbalance.com/usersguide/styles.htm
If you do read ahead, and you have questions, please=20
send them to Me at mailto:Chas_ABC@xxxxxxxxxxxxxx
so that I might be able to answer your questions in this=20
column.=20
Before getting into that, though, here is a brief Warning Note
- Do not use Word as your Email Editor with Outlook 97/98
While using Word as your email editor has been known=20
to cause numerous problems, the situation has deteriorated=20
recently with new viruses which sneek in under Word's=20
macro protection and under any protection built into=20
Outlook / Outlook Express. Woody Leonard recently=20
advised that users of Outlook 97/98 that use of Word=20
as the email editor will expose them to virus attack=20
and that there will be no security patch coming from=20
Microsoft to fix this because Office 97 products are no=20
longer being supported.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Now, back to the Word article...=20
This follows up on the article Styles in Microsoft Word=20
(Part I). If you haven't read it, it is suggested that you=20
do so before tackling this material.
http://www.personal-computer-tutor.com/chas9.htm
As usual, you can skip to Chas' keyboard shortcuts=20
of the month by clicking here.
http://www.personal-computer-tutor.com/chas13.htm#Keyboard
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Styles Overview
If you're concerned about whether or not you need to=20
learn styles, you do. Styles are the architecture upon=20
which Word is based. Just about everything in Word is=20
style-driven. In fact, many people in the industry refer=20
to Word as a "style-driven" program.
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
What we'll cover here:
Listing All of the Styles=20
Applying Existing Styles=20
Using Find and Replace to Replace Styles=20
Printing a list of styles and their formatting=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Listing All of the Styles
When you click the Style button's drop-down arrow, only=20
the styles in use in the current template displays in the=20
list of styles. If you wish to see a list of all of the styles=20
that are available to you in Word, you can do so in one=20
of two different ways. Hold SHIFT and click the style=20
drop-down arrow. This displays all styles available.=20
There are approximately 125 styles to choose from,=20
excluding any user-defined styles. It's also possible=20
to list all styles by selecting All Styles from the Style=20
dialog box's List control in the bottom left corner.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Practice: View All Styles
Create a new blank document.=20
Click the Style drop-down arrow. Notice how many styles=20
are available.=20
Click with the mouse in the document to deselect the=20
Style drop-down list.=20
Hold SHIFT and click the Style drop-down arrow again.=20
More styles are available when you hold down the=20
SHIFT key.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Applying Styles
The same rules that apply to direct formatting of text=20
apply to style formatting of text. If you want to apply a=20
text attribute to a single word, you can click anywhere
in the word and select a formatting option such as bold,=20
italics or underline =97 Word applies the selected format=20
to the entire word. Similarly, if you want to format multiple=20
words you must first select the multiple words. The same=20
is true for applying character styles. To apply a character=20
style, you can click in the middle of any word and select=20
the character style to format the entire word. If you want=20
to change a group of words you must first select the text=20
before applying the character style.=20
Applying formatting to paragraphs is a little different. Just=20
click anywhere in a paragraph and apply direct formats=20
such as dragging the ruler to change indentation =97 since=20
paragraph formats affect an entire paragraph, you don't=20
have to select the paragraph. If you want to affect multiple=20
paragraphs, you must first select the multiple paragraphs.=20
And, similar to applying text formatting and character=20
styles, to apply a paragraph style, click within the=20
paragraph and apply the paragraph style. Or, select=20
multiple paragraphs to apply the same style to each of=20
the selected paragraphs.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Practice: Apply Styles
Type the following text into a new document.=20
Profitability Report=20
Entire Firm=20
Individual Departments=20
Bankruptcy=20
Corporate=20
Health Care=20
Immigration=20
Trust and Estate=20
Click anywhere within the first line, Profitability Report.=20
Click the Style drop-down arrow and select Heading 1.=20
Select the two paragraphs: Entire Firm and Individual=20
Departments.=20
Apply Heading 2 style to the selected text.=20
Apply Heading 3 style to the department names.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
There are several keyboard shortcuts that are useful in=20
applying styles:=20
CTRL+ALT+1
Heading 1
=20
CTRL+ALT+2
Heading 2
=20
CTRL+ALT+3
Heading 3
=20
CTRL+SHIFT+L
List Bullet
=20
CTRL+SHIFT+N
Normal
=20
CTRL+SHIFT+S
Activates the Style Drop-Down List
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
<>TIP<> The above shortcut keys are standard in Word=20
documents. You can also assign a shortcut key=20
combination to any other styles that you use regularly.=20
This topic is covered in the section Assign a Keyboard=20
Shortcut To a Style.
=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Replacing Styles
Let's say you just finished applying styles to a long=20
agreement only to find that you applied the Heading 2=20
style where you should have applied the Heading 1=20
style. This can easily be remedied by using Word's=20
Find and Replace feature. Instead of searching for text,=20
however, you can tell Word to search and replace text=20
formatted with a specific style.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Practice: Find and Replace Styles
>From the Edit menu, choose Replace. If you prefer=20
keyboard shortcuts, press CTRL+H.=20
Click More on the Replace tab, if necessary, to display=20
additional options along the bottom portion of the dialog=20
box. If a button says Less, the window is already=20
expanded.=20
Delete any text, if necessary, that may appear in the=20
Find what and Replace with boxes.=20
Click in the Find what box and click Format.=20
Select Style.=20
Select Heading 2 in the Find what style list and click OK.=20
Click in the Replace with box and click Format.=20
Select Style.=20
Select Heading 1 and click OK. Note that while there is=20
no text within each edit box (Find and Replace), just=20
below each box is a message that Word will find and=20
replace styles that are applied to text within the=20
document.=20
Click Replace All, then click OK, and finally, click Close.=20
If you try to use the Find and Replace feature again,=20
make sure to click within each box (Find and Replace)=20
and click No Formatting to reset what Word is to search for.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Printing a List of Styles and their Formatting
You can print a list of the styles in use in a document=20
along with the formatting that goes into that style by=20
selecting "Styles" in the "Print What" box on the Print=20
Dialog Box instead of printing the document.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Click here for links to many resources for learning about=20
Styles:
http://www.personal-computer-tutor.com/chas13.htm#links=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Next month=20
I expect to follow up with more on Styles, specifically,=20
creating and modifying your own styles and where styles=20
live. =20
* This article is based largely on the tutorial=20
"Understanding Styles"=20
http://www.addbalance.com/usersguide/styles.htm
which, itself is based on the Legal Users Guide to=20
Microsoft Word. The original Legal Users Guide was=20
not written by Charles Kenyon but rather by a team of=20
experts gathered by Microsoft. This article uses screen=20
shots from Word 2000 but the methods and distinctions=20
discussed hold true for versions of Word from Word 95=20
through Word 2002.
**********************************************************
Chas Kenyon is a trial lawyer concentrating in criminal defense=20
with a long interest (obsession?) with making word processing=20
work well in the law office. His websites are:=20
http://www.addbalance.com/index.htm
http://members.aol.com/~marspd/index.html
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*****************STATION BREAK*******************
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Discover How To Create Stunning Letters, Presentations,=20
Greetings Cards, Promotional Materials, Memos, Reports And=20
More - Just Like The Professionals!
Imagine using the Famous Newbie Club Easy Learning
System to create Newbie-Speak Tutorials of the World's
No. 1 Favorite Word Processing Program. What do you get?
MS Word MAGIC!
eBooklet Series
by Linda F. Johnson
Book I teaches all about the formatting of text, words,=20
and paragraphs.
Book II is all about Tables and how to use them to get the=20
most out of your Word documents.
And both ebooklets come with the famous Newbie Club=20
unconditional guarantee:
"If, within 12 months of purchase and for any reason=20
whatsoever, you decide that MS Word MAGIC! is not for=20
you, simply let us know and we'll refund your purchase price=20
immediately. No Questions Asked! No ifs, buts or maybes.=20
No hidden clauses and no small print. With us, unconditional=20
means unconditional!"
So...what have you got to lose? Check out this series:
Book 1: Fonts, Formats and Fun=20
http://newbieclub.com/wordmagic/?buntah
Book 2: Table Wizardry=20
http://newbieclub.com/wordmagic2/?buntah
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(8.) Tina's FrontPage News
~~Tina Clarke, AccessFP - Frontpage Resource Centre=20
Adding Functionality To Your Website With FrontPage 2002
Part III ~ Included Content=20
INSERTING REPEATED CONTENT -=20
You can display a web page on another page in the web=20
site, allowing you to maintain separate pages. For example,=20
to display a copyright notice on several pages in a web site,=20
create one page that contains the copyright notice, and include=20
that page on other pages in the web site. When you update=20
the copyright notice, you simply update that one page; all=20
other pages that include the copyright page will be=20
automatically updated.
SUBSTITUTING CONTENT -=20
FrontPage includes tools that will insert content from one=20
page to another page, display pages and images on a=20
certain date and more. These are known as configuration=20
variables. FrontPage has four predefined variables that=20
gather information automatically when you put them on=20
a page:
Author =96 is the user name of the person who created=20
the page.
Modified by =96 is the user name of the person who most=20
recently edited the page.
Description =96 is a description of the page.
Page URL =96 is the current location of the page.
NOTE: Some of FrontPage=92s web templates contain=20
additional standard configuration variables.
You can also define a variable yourself, such as a=20
copyright or a comment.
NOTE: This information is not for your visitors, but for=20
other people who will work on your website.
CREATING INFORMATION THAT CAN UPDATE=20
AUTOMATICALLY - The page based on schedule=20
component allows you to merge one page with another,=20
the only difference between this and a normal page=20
component is that it enables you to change the pages=20
automatically on a certain date.
Inserting an Include Page: -
Includes are something we talked about at the end of=20
Part III. Unlike a shared border which has to stick to the=20
page=92s margins, an include component can be inserted=20
anywhere.
Place the curser where you want the include page to=20
appear. Include pages spread themselves across the=20
page so it=92s best to utilise a table with an Include and=20
then you can control the rest of the width of the page.=20
Go to Insert | Web Component |. On the left pane click=20
=91Included Content=92. In the right pane click Page. =20
Press Finish. The =91Include Page Properties' Box appears=20
here you can type in the page you want to appear in the=20
current page, however in my experience, it is best to=20
utilise the browse button as this makes sure the path is=20
absolutely correct. With include pages you might be=20
best to name them with an underscore,=20
e.g.: _includemenufpresources.htm as this excludes=20
the page from being included in the FrontPage Search=20
and TOC (Table of Contents). When the page name=20
has been inserted, press OK and the contents of the=20
included page will appear in the current page.=20
If you want the contents to be viewed only by you keep=20
the include pages in the _private folder. On the server=20
this will only be private if you use the FrontPage=20
Extensions on the host.
In Normal view if you pass the mouse over the included=20
information, the pointer turns into a little hand holding=20
a piece of paper, this is there to remind you of the=20
included content. To edit the properties box, double=20
click the included content.
To update the included content merely open the include=20
page and edit the contents and save. Next time FrontPage=20
recalculates and refreshes the website all the pages that=20
this include page is inserted on will all have that content=20
updated, saving you hours of time. This is why it is=20
particularly good for customised navigation bars. If you=20
don=92t want to wait, go to Tools | Recalculate Hyperlinks=20
and a box will appear. Click Yes and FrontPage proceeds=20
with the recalculation.
How to use the Substitution Component: -
Go to Tools | Web Settings | Parameters tab | Add |=20
In the Name box, type a name for the variable. (This is=20
what you will call the variable.) In the Value box, type a=20
value for the variable. (This is what will be displayed on=20
the page.) Click OK. Position the cursor in a page where=20
you want to display the variable. Go to Insert | Web=20
Component | and, in the left pane, click =91Included Content=92,=20
and in the right pane, double-click =91Substitution=92. In the=20
=91Substitute with=92 box, click a variable from the list (for=20
example, Author) and click OK and it appears on the page.=20
If you selected the Description command however you=20
won=92t see anything when viewed via the browser. This is=20
because you have not specified a description anywhere=20
for this page.
To add a description Go to View | Folders and right click=20
the current page you are editing and select Properties=20
from the pop up menu the Dialog box will be named after=20
the current page for example =91mypage.htm Properties=92.=20
Select the Summary tab and type, (for example) =93This is=20
an example of the description=94 into the Comments text=20
box and click OK. Now preview the page in the browser=20
and you will see the description.
NOTE: If you use the Substitution Component to display=20
=91URL configuration variable=92, the URL that appears=20
corresponds to the computer on which the page is=20
CURRENTLY located. If you later publish the page on=20
another web server the old, incorrect URL remains=20
displayed inside the page. To fix this, just reinsert the=20
component.
How to change content automatically: -
This component acts much like an include page however=20
the difference is that the =91Page Based on Schedule=92=20
Component enables you to change the pages=20
automatically on a certain date. For example you can set=20
an included page with the text Welcome to automatically=20
change to Merry Christmas on December 31st.
Display a web page or picture at selected times
Position the cursor where you want to display another=20
page or picture. Go to Insert | Web Component | and in=20
the left pane click =91Included Content=92. In the right pane,=20
double-click either =91Page Based on a Schedule=92 or=20
=91Picture Based on a Schedule=92.=20
Do one or more of the following:=20
In the =91During the scheduled time=92 box, type the relative=20
URL of the page or picture to include, or click Browse to=20
locate it.=20
To specify a page or picture to display outside the=20
specified time period, in the Before and after the=20
scheduled time box, type the relative URL of the page=20
or picture you want to include, or click Browse to locate it.=20
In the drop-down boxes after Starting, specify the year,=20
month, day, and time at which you want to start=20
displaying the page or picture.=20
In the drop-down boxes after Ending, specify the year,=20
month, day, and time at which you want to stop=20
displaying the page or picture.=20
NOTE: The web server's clock is used to determine the=20
time period.
The =91Picture Based on Schedule=92 component enables you,=20
for example, to turn your standard welcoming graphic to=20
a picture of a pumpkin during Halloween and back to the=20
standard picture, then a picture of a Christmas tree at Xmas.
NOTE: All the included Content options open the same=20
dialog box, except for page Banners, which opens the=20
Page Banner Properties dialog box and we will be=20
discussing Page Banners along with other Cool=20
Components in Part IV.
**********************************************************
Tina Clarke is the Webmaster of AccessFP - FrontPage=20
Resource Centre=20
http://accessfp.net
and an editor of "AnyFrontPage Bytes Ezine". Subscribe to=20
the FrontPage ezine and get FREE FrontPage E-Books upon=20
joining.=20
http://groups.yahoo.com/group/AnyFrontPageBytes
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*****************STATION BREAK*******************
^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-
Do you want to know the latest on FrontPage? Do you want=20
Tips, news, articles, links and ebooks on FrontPage? Well the=20
AnyFrontPage Bytes Ezine is the best place for your FrontPage=20
and web crafting needs, join up at:=20
http://groups.yahoo.com/group/AnyFrontPageBytes
Are you looking for resources for FrontPage? Want to know=20
where all the best FP links are? The hosts, the lists, the forums?=20
Use AccessFP - FrontPage Resources Centre as the start site=20
for your FrontPage Information facts.=20
http://accessfp.net
NOTE FROM LINDA: If you haven't been to Tina's=20
site lately, you have to go there now and see how=20
nicely she's renovated it. Looks great and it's really
well organized so you can find all the wonderful stuff
she has there.
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(9.) Mike's Safety Belt
~~ Mike Baynes, MikesWhatsNews
Email Filters and Rules=20
Filters, may also be referred to as Message rules. =20
Different email programs have different methods of=20
applying them. What I hope to accomplish in this=20
document is to show you how to use words or phrases=20
to create effective Filters, or Message Rules.=20
[I will use the word "Filters", to refer to both]
My most important filter is the virus filter, it is my first one. =20
In it I have blocked subjects like 'Ha Ha sexy fun',=20
GONE.SCR, and other known virus phrases obtained=20
from the virus warnings. I have it set to delete these=20
as they come in.
I also like to set up folders for my incoming mail. I call my=20
second filter 'Friends'. If an incoming email is from any=20
of my 'friends', people I know; I have subfolders for=20
'special' ones<g>. groups I subscribe to (I have subfolders=20
for each one), newsletters, and product updates.
You should test each filter as you apply it, you would=20
not want to set up a filter which deletes all email=20
containing strings of capital letters. Better yet to move=20
to a 'possible junk', or other name you wish. This will=20
avoid you permanently deleting email that you may wish=20
to read. I have found several emails intended for me,=20
which I had filtered out into my 'Junkyard', which is=20
where all email which doesn't fit in my other filter rules=20
ends up.
For a really good look at what types of filters you can=20
set up, based on words, phrases, email addresses,=20
and domains, see this site: =20
Spam Tracking 101
http://easyweb.easynet.co.uk/~gcaselton/spam/spam.html
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
<<NOTE FROM THE EDITOR: Though I agree that=20
filters will help you clean up your inboxes, I caution you=20
to use Mike's suggested "possible junk" folder until you=20
are sure what you are filtering is indeed junk. As I look=20
through the suggestions for filters at Spam Tracking 101,=20
I see many that would send ABC to the trash: Dollar=20
signs ($), for example, are used in Excel formulas and=20
could indeed appear here, and multiple exclamation=20
points are something many writers use to add emphasis. =20
So, add your filters wisely and set up a folder for your=20
friends, like Mike suggests, so ABC ends up in a friendly=20
folder and not the trash :-)=20
Linda>>
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Some instructions for setting up filters:
from the Win 98SE Outlook Express 6 Help files:
To create a rule for e-mail messages:
1. On the Tools menu, point to Message Rules, and=20
then click Mail. Message rules cannot be created for=20
IMAP or HTTP e-mail accounts. =20
2. If this is the first rule you are creating, proceed=20
to step 3. Otherwise, on the Mail Rules tab, click New=20
and proceed to step 4.
3. Select the conditions for your rule by selecting the=20
desired check boxes in the Conditions section. (You=20
must select at least one condition.) You can specify=20
multiple conditions for a single rule by selecting more=20
than one check box. Click the and hyperlink in the Rule=20
Description section to specify whether all of the rule=20
conditions must be met before the specified action=20
occurs (and), or whether at least one must be met (or).
4. Specify the actions for your rule by selecting the=20
desired check boxes in the Actions section. (You must=20
select at least one condition.)
5. Click the underlined hyperlinks in the Rule Description=20
section to specify the conditions or actions for your rule. =20
You can click contains people or contains specific words=20
in the Rule Description section to specify the people or=20
words you'd like Outlook Express to look for in messages.=20
If you enter multiple people or multiple words per=20
condition, use the Options button in the Select People=20
or Type Specific Words dialog boxes to further customize
the condition.
6. In the Name of the rule text box, select the default=20
name or type a new name for your rule, and then click=20
OK.
more on Outlook Express message rules from G Man
http://www.personal-computer-tutor.com/gman.htm#rules
or see Outlook Express and Filters
http://help.btinet.net/pcmsoe.shtml
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Creating rules in Microsoft Outlook is covered at=20
Linda's website=20
http://www.personal-computer-tutor.com/outlook.htm#organize
and in Parker's Mailbox.
http://www.personal-computer-tutor.com/vol2.htm#parker
also, read Microsoft's article,=20
Deleting Multiple Junk E-mail Messages in Outlook 2002=20
By Paul Cornell
http://office.microsoft.com/assistance/2002/articles/pwDeleteSenders.asp
x
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Filtering in The Bat! ~ by John Galvin:
In The Bat, filters are set up and managed using the=20
Sorting Office, which is accessed from the Account Menu.=20
There are various types of filters which can be used e.g.=20
filters for incoming mail/outgoing mail/read messages/replied=20
messages and selective download filters.
For a typical user, the filters for incoming mail are most=20
important.
To set up a new filter for incoming mail, click on the=20
Incoming Mail folder in the Sorting Office, and then=20
click new.=20
Enter a name for the filter e.g. My friends and then=20
select the folder where you want to send the mail to.=20
The most important bit is the Filter Strings. This is=20
where you determine what to filter e-mails on. For this, I=20
will choose an e-mail address. So for "Strings" I will use=20
"myfriend@xxxxxxxxxxxxxxxx", and the "Location" will=20
be "Sender".=20
If I receive a new e-mail, the filter will check to see if my=20
friends e-mail address is in the Senders field of the e-mail.=20
If it is, then the e-mail will be moved to whichever folder=20
I have specified previously.
Filters in The Bat are processed from the top down.=20
So when a new e-mail is received, it is first checked by=20
the filter at the top.=20
If that filter doesn't catch it, the next filter down will=20
check it and so on.=20
If it gets to the bottom of the list of filters, and none of=20
them were able to catch the e-mail, then the e-mail is=20
left in the Inbox.=20
Once an e-mail triggers a filter, it will stop being=20
processed by the rest of the filters, unless it is specified=20
otherwise.
The Actions/Options and Advanced Tabs in the Sorting=20
Office, allow greater flexibility in dealing with e-mails.=20
For example, I could set up a filter which takes customer=20
orders, moves the e-mails to a special folder, and=20
automatically appends each order to a text file while=20
sending a confirmation e-mail back to the sender."
You can get The Bat here=20
http://www.ritlabs.com/the_bat
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Calypso Email Program ~ From the Calypso help file:
Using Individual Messages to Modify a Filter Rule
You can add a filter rule based on a message.
1. Right-click the message.
2. Click Add to Filter.
3. In the Add rule to filter dialog box, select the=20
appropriate filter rule from the Filter list.
4. Create a filter rule. Refer to Creating a Filter=20
Definition for help about creating a rule.
5. Click OK to save the rule. The filter definition=20
will be applied to the message.
Applying Filters Manually
You can apply existing filter definitions to a message=20
or folder.
To apply a filter definition to a message:
1. Right-click the message.
2. Click Filter then the filter name.
To apply a filter to a folder:
1. Right-click a folder.
2. Click Filter All Messages, then the filter name.=20
Creating a Filter Definition
1. In the mailbox folder list, right click Filter,=20
then click New Definition. The Filter Definition=20
dialog box appears.
2. Type a descriptive name for the filter in the=20
Filter definition name field.
3. To make this filter definition your JunkYard filter,=20
see Creating a JunkYard Filter. Otherwise, go to=20
step 4.
4. Click the Add button to create a filter rule.
5. In the What Pattern to Search For field, type the=20
character pattern that Calypso will use to search=20
incoming and/or outgoing mail.
Click the arrow [v] (hyperlink) and select an operator.=20
If applicable, type a second character pattern in the=20
second text box.
6. Select the Match case check box if you want capitals=20
and lower case letters in the filter pattern to match=20
those in the message.
About Patterns, Wildcards, and Operators (hyperlink)
Patterns
Filter patterns tell Calypso what to look for when it is=20
searching your mail. A pattern may be a whole word=20
or part of a string.=20
For example, if you use "university" as your pattern,=20
Calypso will consider State University, clark@xxxxxxxxxxxxxx,=20
(university), or university news as a match, depending=20
on which objects you selected.
In other words, if you use "university" as your pattern,=20
Calypso will look for "university" surrounded by=20
non-alphanumeric characters. Non-alphanumeric=20
characters can be spaces, periods, parentheses,=20
commas, tabs, etc.=20
If you want to search for all instances of the word,=20
surrounded by non-alphanumeric characters or not,=20
you may want to use wildcards.
Note
Calypso ignores any spaces at the beginning or end=20
of the pattern.
Wildcards
Wildcards are symbols that stand for one or more=20
characters. Calypso uses the asterisk symbol (*) to=20
indicate wildcard characters.=20
For example, "*mclark*" would refer to samclark,=20
tomclarkson, pamclarke@xxxxxxxx, mclark@xxxxxxxx,=20
and so on.
Use "*" before a pattern to indicate that other characters=20
may precede it.=20
Use "*" after a pattern to indicate that other characters=20
may follow it.
Operators
Only Only the pattern string in the upper pattern box=20
will be evaluated. The e-mail message must include=20
the pattern to be considered a match. And The pattern =20
Strings in the upper and lower boxes will be evaluated.=20
The e-mail message must include both patterns to be=20
considered a match. Or The pattern strings in the upper=20
and lower boxes will be evaluated.=20
The e-mail message must include at least one pattern to=20
be considered a match. Not Only the pattern string in the=20
upper pattern box will be evaluated. The e-mail message=20
must NOT include the pattern to be considered a match.
And Not The pattern strings in the upper and lower boxes=20
will be evaluated.=20
The e-mail message must include the first pattern,=20
but cannot include the second pattern to be considered=20
a match.
7. In the Filter Mode field, select whether you want the=20
filter rule to apply to incoming mail, outgoing mail, or both.
8. In the What Objects to Search field, select one or more=20
of the filter objects. Calypso will search the selected=20
objects in the message to find a matching filter pattern.
9. In the What Action to Take field, select one or more=20
of the filter actions.=20
Use 'What's This?' Help [?] (hyperlink) for information=20
about individual actions.
Learn more about running a program
About Run Program
The Run Program option can initiate an application and=20
provide information from the message to the application. =20
When creating a filter rule, specify the application to use=20
and the part of the message to be included.=20
The command line in the Run Program field should=20
include the path to the application, any options, and=20
the following tokens:
<<SZ>> =3D message size
<<DS>> =3D date and time ("3/27/99 10:09AM" format)
<<DL>> =3D date and time ("1999-03-27 10:09:50 -0500" format)
<<DT>> =3D date only
<<TM>> =3D time only
<<SJ>> =3D subject
<<FR>> =3D from alias
<<FA>> =3D from address
<<TO>> =3D to alias(es)
<<TA>> =3D to address(es)
<<CC>> =3D CC alias(es)
<<CA>> =3D CC address(es)
<<BC>> =3D BCC field
<<BA>> =3D BCC address(es)
<<RT>> =3D ReplyTo field
<<AC>> =3D account name
For example, the Run Program field could contain a=20
command line that sends the subject of a message to=20
a pager.=20
The filter rule might look like this:
Mode: Incoming
Pattern: user@xxxxxxxxxxx
Case: Off
Objects: From
Action: Run program 'C:\program files\pager.exe <<SJ>>'
When the filter definition finds a matching filter pattern,=20
the application will run.
WARNING
It is possible to place a message header token in the=20
Run Program field without associating any specific=20
program. When a matching message was found, the=20
program listed in the message's header would be run.
For example, a filter rule has the following settings:
Mode: Incoming
Pattern: user@xxxxxxxxxxx
Case: Off
Objects: From
Action: Run program '<<SJ>>'
An incoming message matches the filter pattern and=20
has the subject of "netscape.exe". Based on the filter=20
rule above, Calypso would start the Netscape program;=20
however, if the subject were "deltree c:\", your hard=20
drive would be erased. Use extreme care if you place=20
only a header token in the Run Program field.
10. Click OK to add the filter rule to the filter definition.=20
11. Repeat steps 4-11 to add another filter rule.
12. In the Filter Definition panel, click a rule and use=20
the Priority Up and Priority Down keys to arrange the rules.=20
The order of the rules tells Calypso which filter action=20
to accept first.
13. Click Save when finished.
14. To apply the filter definition to your mail, select=20
the Apply selected filter definition check box in the=20
Filter tab. The Filter tab is located in Account Properties.=20
Filters
Filter definitions perform various actions on incoming=20
and outgoing mail. This feature is useful if you send or=20
receive many e-mail messages and want to organize=20
them automatically.
A filter definition is made up of filter rules. A filter rule=20
identifies a pattern that Calypso will look for in a message=20
header and then takes action on that message. Actions=20
can include running a program, saving a message as a=20
text file, deleting the message, or routing the message=20
to a folder or person.=20
For example, Sam Clark wants all his incoming university=20
mail placed in a folder labeled "School." Sam would create=20
a filter rule that looks for "university" in the From field of=20
incoming messages. When Calypso finds a match, it=20
places the message in the School folder.=20
You can create as many filter rules as needed to sort=20
your messages. The order of the filter rules within the=20
definition determines which actions are accepted first.=20
While you can apply only one filter definition to an account,=20
that definition can reference other filter definitions.=20
This gives you greater control over how your mail is sorted.
Each account in your mailbox can have a different active=20
filter, or you can activate the same filter definition for=20
several accounts. =20
You can get the Calypso e-mail program for free here:
http://www.ouisoft.com/calypso.htm
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Eudora: How To Use filters:
http://www.eudora.com/techsupport/tutorials/win_filters.html
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Netscape and Filters
http://help.btinet.net/pcnetscape.shtml
**********************************************************
Mike Baynes is the editor of MikesWhatsNews. =20
To subscribe, send a blank email to=20
mikeswhatsnews-request@xxxxxxxxxxxxx?Subject=3Dsubscribe.=20
See Mike's Anti-Virus pages ~ http://virusinfo.hackfix.org
To subscribe, send a blank email to:
virusinfo-request@xxxxxxxxxxxxx?Subject=3Dsubscribe
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*****************STATION BREAK*******************
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=20
LOCK&HIDE
from Vic Ferri
=20
High level desktop folder security for Windows 95/98/Me
Keep your personal and most valuable files locked=20
and hidden from prying eyes, viruses, and other users=20
of your computer. Easy to use and extremely secure.
Lock&Hide is an extremely easy to use program, that=20
allows you to lock and hide any folder on your desktop. =20
Folders secured with Lock&Hide cannot be seen, found,=20
or accessed. Your folders remain totally invisible and=20
highly secured, yet can be accessed quckly and easily=20
at any time!
More Info here:
http://www.personal-computer-tutor.com/lh/lockhide.htm
Screenshots and instructions here:
http://www.personal-computer-tutor.com/lh/scrnshots.htm
Or download the free demo here
(the demo does not include the "Restore All" feature
or the password protection utility.)
http://personal-computer-tutor.com/lh/demoinf.htm
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(10.) VIC'S REGISTRY ROUNDUP & DOS DEN
~~ Vic Ferri, Windows Tips & Tricks
How To Remove the Windows XP/IE Search Assistant=20
and Restore the Windows 2000 Search Interface
If you're using Windows XP, and prefer the old style=20
search tool that was used in Windows 2000, here's=20
how you can bring it back. =20
And let me tell ya, I'm sure you would have wanted it=20
back during the early days of Windows XP when this=20
search assistant was actually spying on you and calling=20
home to daddy. Really??
Read this for details:
http://www.theregister.co.uk/content/4/24815.html
To get rid of the Search Assistant:
1. Close all open Windows and programs, then click=20
Start>Run, type in regedit and press Enter to launch=20
the registry edotor.
2. Make your way to this key:
HKEY_CURRENT_USER \ Software \ Microsoft \=20
Windows \ CurrentVersion \ Explorer \ CabinetState \=20
3. In the right hand pane for CabinetState, create a new=20
STRING Value and name it "Use Search Asst"=20
(without the quotes)
4. Double-click your new string value and for Value=20
Data, type no.
To restore the 2000 Search view to Internet Explorer.
1. Navigate to HKEY_CURRENT_USER \ Software \=20
Microsoft \ Internet Explorer \ Main \=20
2. Do the same as you did above - in the right hand=20
pane create a String Value named Use Search Asst.=20
Double-click it and enter no for the Value data=20
3. Exit the Registry and refresh to see the change. If=20
the change doesn't show, reboot instead.
If you ever want to return to the XP default Search style,=20
just change the No values you entered to Yes. Alternately,=20
you can delete the whole key and Windows will recreate=20
the default on reboot.
EXTRA!=20
- Remove all your autocomplete search entries from the=20
Search entry box.
Go to this key:
HKEY_CURRENT_USER\Software\Microsoft\Search=20
Assistant\ACMru
Click the ACMru key to expand it and delete all the=20
sub keys under it.
The sub keys will have numbers for names - i.e.: 5604.
You can see your auto complete search entries in the=20
right hand pane.
By the way, ACMru stands for Auto Complete Most=20
Recently Used
**********************************************************
Vic Ferri owns the very popular WinTips and Tricks email group=20
http://groups.yahoo.com/group/WinTips-Tricks
He is also in charge of the Printing Tips page at
Linda's Computer Stop.
http://www.personal-computer-tutor.com/printing.htm
ans also the Registry Tips page.=20
http://www.personal-computer-tutor.com/vic4.htm
Vic has also created a program which allows you to=20
Lock & Hide desktop folders in Windows 9X/ME. =20
Read more and get the free demo here.
http://www.personal-computer-tutor.com/lh/lockhide.htm
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*****************STATION BREAK*******************
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Are you into Video Computing?
VIDEOMAKER is the world's most popular monthly consumer=20
video production publication and covers the use of digital video=20
editing, camcorders, cameras, and desktop video and audio=20
production for novice and expert enthusiasts alike. Its articles=20
teach production techniques, survey and review the latest=20
equipment, and explain the newest technological advances.
Published monthly, and is available on select newsstands and=20
to subscribers. In addition, you receive a password giving you=20
full access to Club VId, Videomaker's vast online resource of=20
information about making video.
And the best part is, it's CHEAP! Only $14.97 for 13 issues! =20
http://www.angelfire.com/rnb/vxdoin/VideoMaker.html
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(11.) CHAD'S MACRO MANIA
~~Chad K. Welch
Chad=92s List of VBA Resources
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Books =20
Excel 2002 Power Programming with Microsoft Excel
By John Walkenbach
Publisher: Hungry Minds, Inc.
ISBN: 0764547992
Absolutely the best reference for VBA. It is geared=20
towards Excel, but it beats any book designed for generic=20
VBA as well. Simple enough for beginners to understand,=20
and covers advanced topics for the experts to review/learn=20
as well.=20
Access 2002 Developer=92s Handbook
By Paul Litwin, Ken Getz, Mike Gunderloy
Publisher: Sybex
ISBN: 0782140114
This series of books is designed for development of=20
applications in Access. It doesn=92t deal entirely with=20
VBA, but a key part of Access development is in VBA. =20
These books should never leave the side of a serious=20
Access programmer.=20
VBA Developer=92s Handbook
By Ken Getz, Mike Gilbert
Publisher: Sybex
ISBN: 0782129781
This book has one of the same authors as the previous=20
book. I don=92t recommend reading the book from cover=20
to cover, but it is a great reference book containing a vast=20
array of topics and examples.
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Web Sites=20
VBA Help Desk: How to use VBA in Office 97 and Office 2000=20
http://www.vbatutor.com/index.html
A great resource for beginning programmers. This site=20
contains lessons and examples to help you on your way=20
to great VBA programming.=20
The Spreadsheet Page
http://j-walk.com/ss
>From the same author of Excel 2002 Power Programming=20
with Microsoft Excel comes this web site loaded with code=20
examples, faqs and even books and software to buy. I=20
highly recommend his Power Utility Pack or PUP. Not only=20
will it give you many great tools to use in Excel; it will also=20
give you an idea of what can be done with VBA. The entire=20
utility was programmed using VBA.
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Remember, the $5.00 offer still stands. Send me a=20
question or idea that I can use in an issue of Macro=20
Mania and I=92ll send you $5.00 if I use it. =20
**********************************************************
Chad K. Welch works as a technician/enabler in Utah. He is=20
available for consulting or application programming with=20
Microsoft Office and VBA. Contact him directly for more=20
information at chad@xxxxxxxxxxxxx
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(12.) STEVE'S RAVIN' REVIEWS
~~Steve Mills
In the Internet age, writing a monthly software column is=20
somewhat difficult. There are terrific sites that update=20
software daily, so by the time you read a monthly column=20
it is frequently old news. We also have several sites we=20
regularly peruse for the latest updates on exciting new=20
stuff. In no particular order:=20
WebAttack - Marco Gransee=92s excellent site for shareware=20
and freeware. Not since the BBS days of Exec PC has=20
there been a site so well constructed.=20
http://www.webattack.com
Personally, I spend the 20 bucks a year and buy the=20
premium service at MyWebAttack. Drop by sometime=20
and see what I mean.
http://www.mywebattack.com
=20
NoNags =96 NoNags is actually a series of sites,=20
somewhat like TuCows I presume, that specializes in=20
=93no nag=94 free ware. I use them often when I need a=20
quick program with little hassle. Their ratings have=20
been consistently well considered, even though I find=20
myself disagreeing at times.=20
http://www.nonags.com
Lockergnome =96 Chris Pirillo=92s Lockergnome daily is=20
required reading for anyone interested in computers.=20
He frequently mentions programs you won=92t find=20
anywhere else, although I find the quality somewhat=20
uneven.=20
http://www.lockergnome.com
NeoWin =96 My favorite site to get a look at what=92s coming.=20
Not real practical, but for geeks, like me, it=92s interesting.=20
http://www.neowin.net
My approach to the monthly column is to review and=20
highlight programs which get the job done. Programs=20
I personally find are part of my working system and make=20
things a little bit better by being there. When possible, I=20
feature programs where the authors are responsive to=20
changing needs and bug killing. If it=92s free =96 that=92s great!=20
If it=92s fairly priced Shareware, I try to make sure you get=20
your money=92s worth. I saw a GREAT plug in for graphics=20
programs this week, but it just wasn=92t worth the money,=20
from my perspective. There seems to be something wrong=20
with a $100 plug in for a $60 program! In looking at recent=20
months I feel we=92ve reasonably accomplished that goal.=20
Feedback has been non-existent, so I have little to go by.=20
If you have a thought, pass it along. I would love to hear=20
from you.=20
Your suggestions are welcome and encouraged. =20
Take Care=85..
Steve=20
steve@xxxxxxxx
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
THIS MONTH'S REVIEWS
Copying Machine ... 5 geezers=20
UltraEdit-32 ... 6 geezers=20
SmartFtp ... 6 geezers
<screen captures of the software interfaces online>
http://personal-computer-tutor.com/steve13.htm
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Money Saver =96 Not software actually, but if you use=20
Priority Mail, go to:=20
http://www.usps.com/cgi-bin/api/shipping_label.htm=20
and use the form there. By creating your label on the web=20
you get free Delivery Confirmation service. One tip =96=20
full page labels are expensive, so if you right click and=20
say =93Print Picture=94 you only use =BD a page.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Program: Copying Machine
Version and Date: 1.24
Author: Meusesoft
Web Site: http://www.meusesoft.com
Freeware
Rating: 5 Geezers=20
I recently reviewed a similar program, but found that I like=20
this one better. Our small office doesn=92t justify a real copy=20
machine and this program is perfect. It does everything=20
any commercial program does and seems to have been=20
tweaked to a mature, quality product.=20
Copying Machine works just like any real copying machine,=20
but has some additional capabilities. For example you can=20
save the images to disc so you can make copies of them=20
in the future without having to scan them again. You can=20
also make a selection on a page in order to zoom in on a=20
particular part. Another feature is that you can align an=20
image so it is perfectly centered when printed.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Program: UltraEdit-32
Version and Date: 9.0C 4/30/02
Author: Ian David Mead
Web Site: http://www.ultraedit.com
License: Shareware=20
($35 1st Year =96 Upgrade $17.50 In Subsequent Years)
Rating: 6 Geezers=20
Old Friends! Nothing like them. I would guess that Ian=92s=20
editor is the program I=92ve been using the longest. Anyone=20
who does any programming or plain text editing realizes=20
how intensely personal the choice of a text editor is.=20
UltraEdit supports Plug-ins, one of which is HTML Tidy =96=20
a nice little HTML verification program. Last week, I saw
that Tidy had been updated and a new dll was needed.=20
I contacted Ian and the update was complete in less=20
than 24 hours. That=92s service! Every time I want a new=20
feature, it seems to be there. The depth of this program=20
is unbelievable!=20
The list of features goes on and on.=20
Here=92s what Ian calls Key Features:
<> UNICODE support=20
<> Disk based text editing - up to 2GB file size, minimum=20
RAM used even for multi-megabyte files=20
<> 100,000 word spell checker, with foreign languages=20
support (American English, British English, Dutch,=20
Finnish, French, German, Italian, Spanish and Swedish)=20
<> Syntax highlighting - configurable, pre-configured for=20
C/C++, VB, HTML, Java, and Perl, with special options=20
for FORTRAN and LaTex. Multiple wordfiles available=20
for download=20
<> FTP client built in to give access to FTP servers with=20
multiple account settings and automatic logon and save.=20
(32-Bit Only)=20
<> Project/Workspace support=20
<> Configurable keyboard mapping (32-Bit only)=20
<> Column/block mode editing=20
<> Hexadecimal Editor - allows editing of any binary file,=20
shows binary and ASCII view=20
<> Named Templates=20
<> Multi-byte Support with Integrated IME Support
There are some great Freeware Editors around and I use=20
them on other machines for simple configuration file editing=20
and othe simple chores, but for anything non-trivial, this is=20
the tool.
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>*** =20
Program: SmartFtp
Version and Date: v1.0.968 05-09-02
Authors: Mathias Berchtold & Mike Walter
Web Site: http://www.smartftp.com
License: Freeware
Rating: 6 Geezers=20
I don=92t have to Ftp very often, but when I do, I want to get=20
on, make the transfer and get off. SmartFtp totally fills the=20
bill. In addition to filling my somewhat primitive needs,=20
this program has some very sophisticated features:=20
<> Windows XP / IE like user interface. =20
<> XP Theme Support =20
<> SSL (Implicit/Explicit) =20
<> Drag & Drop within internal windows and from Explorer =20
<> Multi Connections (remote and local) =20
<> FXP support =20
<> Transfer Queue=20
<> Scheduling
<> Uploads/Downloads/FXP=20
<> Up to 16 simultaneous threads=20
<> Ultra-Fast-Queue-Directory-Contents-Speed-Feature =20
<> Favorites as used in IE =20
<> Global History =20
<> Recursive Downloads / Uploads / Deletes =20
<> Resume for broken Transfers (ul/dl/fxp) =20
<> Background Transfers =20
<> Proxy / Firewall support=20
<> SOCKS5, SOCKS4, SOCKS4A, HTTP Proxy=20
<> Wingate, Winproxy, CSM, Checkpoint FW-1, Raptor=20
<> Passive Transfer Mode (PASV) =20
<> Bands=20
<> Local Folder Browser, Transfer Queue =20
<> FTP URL ( ftp://user:pw@xxxxxxxxxxxx:port/path ) support =20
<> URL Watcher =20
<> Cache Remote Directories =20
<> ASCII and Skip Lists =20
<> Commandline FTP commands =20
<> Active Log Control and Logging to File =20
<> Quick / Recent Folders =20
<> Custom Commands =20
<> CHMOD (Properties)=20
This is another program that shows great maturity,=20
sophistication and usability. Put this in your quiver. It=20
will be ready when you are.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Final Thought:=20
The South - Where you can say anything about anybody=20
as long as you follow it with "Bless his heart".=20
**********************************************************
Steve Mills currently does clerical work with a search engine=20
consulting firm and has been reviewing software in different=20
capacities for many years.
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(13.) GuitarMan's Outlook Express Tip of the Month
~~ PCTechTalk's G Man
Signatures
Ever wish there was a way to have your usual signature=20
(Great big hugs and kisses, Luv Franny) added to every=20
message you write without you having to type it each time?=20
Well, guess what? You can! Every version of Outlook=20
Express since its inception has this ability (and so does=20
yours).
To kick this wonderful convenience into high gear, open=20
up OE and go to Tools/Options and then click on the=20
Signatures tab. If you already see a listing called Default=20
under the 'Signatures' area, click directly on the word=20
Default to select it. If it's not there, click on the New=20
button to create it. Next, click on the 'Text' radio button=20
(the little circle next to the word Text) in the 'Edit=20
Signature' area, click anywhere inside the white box next=20
to it and type out your favorite signature.
I would suggest that you start by pressing the Enter key=20
in order to add a blank space just above the signature.=20
I'll also suggest that you press it again at the very end=20
to add a space there as well. These two things will allow=20
your sig to stand out from the body of whatever messages=20
you decide to compose and send. When you're finished=20
editing your signature, go back up to the top of this=20
window and place a check mark next to the statement=20
that reads "Add signatures to all outgoing messages".=20
Also, make sure there's NOT a chack mark next to the=20
one that says "Don't add signatures to replies and=20
forwards". These two things will assure that the signature=20
is already a part of the messages you compose, even=20
before you start to type (you'll see what I mean when you=20
first try it).
When you're all done, click on the OK button at the=20
bottom of the screen to set it in stone. Well, it's not really=20
stone since you can come back to this area whenever=20
you'd like and make changes to the signature anytime=20
you want. From this point on, you'll never have to type=20
out your sig ever again.
BUT WAIT, THERE'S MORE!
If you wish (and I'm pretty sure most of you will), you=20
can go back up to the "Signatures" area, click on that=20
New button and create another signature if you'd like.=20
In fact, there's no limit to how many of these you can=20
create and use. Just keep in mind that the sig that's set=20
as the Default will automatically be applied to each and=20
every new message, reply and forward you make. If you'd=20
rather use an alternate sig (one of the others you created=20
above), you'll have to delete the letters that make up the=20
sig that OE places and then go to Insert/Signature/(signame)=20
where (signame) denotes the name of the specific signature=20
you wish to use.
If you decide to go ahead and make multiple signatures,=20
I would strongly suggest that you give each one a name=20
that makes it easy to remember which one is which. To=20
do that, click directly on the name of the signature (Default,=20
Signature #1, Signature #2, etc.) to select it. Then, click on=20
it again and type in a new name. As an example, the sig=20
that I use for my computer tech messages is called 'PCTech'=20
(this is also my 'Default' sig since the majority of my email=20
is related to my free email tech list). The one I use for=20
emails to family and friends is called 'Family'. The one for=20
the websites I run is called 'Webmaster'. With the help of=20
these examples, I'm sure you'll have no problem figuring=20
out the best names for the sigs you choose to set up.
SO, NOW HOW MUCH WOULD YOU PAY?
One last thing. If you decide that you'd rather use one=20
of the other signatures as the default, go back into this=20
area, click directly on the name of that sig and then click=20
on the Default button. From that point on, this will be the=20
sig that OE places in every message you write.
some assembly required
batteries not included
action figures sold separately
OPERATORS ARE STANDING BY! :O=DE
See you next month kids,
GMan
**********************************************************
G Man runs a free, 24-hour-a-day email tech list, called=20
PCTechTalk, where you can submit any questions you=20
have about computer hardware & software. You can=20
request fixes for specific problems you're having with=20
your computer or just sit back and learn from the=20
conversations of the other members. This group truly=20
caters to newbies and nerds alike, so you can be assured=20
that your questions will be taken seriously. To join, send=20
a blank email to pctechtalk@xxxxxxxxxxxxxxx or visit=20
the group's homepage here:
http://groups.yahoo.com/group/PCTechTalk
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(14.) Parkers Mailbox=20
~~Parker Renaud, IT Manager, Colliers Keenan, Inc.
**********************************************************
EDITOR'S NOTE: It is recommended that you read=20
the online version of the following article , which=20
includes pictures which might make it clearer.
http://www.personal-computer-tutor.com/parker13.htm
**********************************************************
Advantages of Outlook on an Exchange Server
~~ Voting
There are certain Outlook features available to you only=20
when you use Microsoft Exchange Server. In other words,=20
if you use Outlook at home or on a peer-to-peer network,=20
these features will not be available to you.=20
Message Recall: Recall a message from recipients who=20
haven=92t read it yet, and, if you want, replace the recalled=20
message with a new message.
=20
Voting: Request and tally responses to a multiple-choice=20
question you send in a message. Automatically consolidate=20
voting notifications in the original message.
=20
Offline folders and offline Address Book: When you work=20
offline, synchronize your folders and Address Book at a=20
remote location with folders on a Microsoft Exchange=20
Server computer, so you always have the latest information.
=20
Delegate Access and folder permissions: Give another=20
person delegate access permission to work in your=20
Microsoft Outlook folders and to send messages on your=20
behalf. Or assign a colleague permission to read, modify,=20
or create items in your public and private folders on a=20
Microsoft Exchange Server computer.
=20
Group scheduling: Schedule a meeting and reserve a=20
location and equipment. See the free/busy times for=20
meeting invitees and resources.
=20
Public folders: Collect, organize, and share files and=20
Microsoft Outlook items with others on your team or=20
across your organization. Participate in public, online=20
discussions with others. Or share a contact or task list=20
with a group.
=20
Organize Web pages in a public folder: Collect Web pages=20
for a group to share, and keep track of how often pages=20
are used, when they=92re updated, who owns them, and more.
=20
Out of Office Assistant: Manage e-mail messages while=20
you=92re out of the office. Set up an automatic response=20
to incoming messages that lets people know you are away.=20
=20
Web Access: Access your Outlook mailbox from any PC=20
with an internet connection and Internet Explorer.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
I have already discussed several of these features in earlier=20
columns. This month I will talk about voting. There will be=20
no pregnant chads or Palm Beach County jokes, just a=20
discussion of voting, Outlook style.
Using Voting in Outlook
Voting in Outlook allows you to send an e-mail, ask the=20
recipients to reply to one of several choices, and have=20
Outlook tabulate the results for you. Why would you use=20
this feature? You might use it if you were planning a large=20
meeting at which you plan to provide lunch. You could give=20
the attendees the choice of several different types of=20
sandwiches. When they vote, by clicking a box in the e-mail=20
you sent, Outlook automatically tabulates the votes, provides=20
totals for each possible choice, and creates a list of who=20
selected what. (Make sure you print a copy of the tracking=20
report to take to the meeting so you will know who selected=20
what.) You can also use this feature to select dates for=20
meetings, choices of hotels, attendance at functions, etc.=20
How much time can this save you?=20
That depends on how many people are involved in a=20
particular meeting or event. If you need to find out how=20
many of the 300 people you invite to the company picnic=20
plan on attending, it will literally save you hours. If you=20
are trying to decide on a place for lunch with three of your=20
friends, it may be quick, but it will not save you much time.
How Does Voting Work?
You must create a message that contains voting buttons.=20
To do this:
In a new mail message, click on the options icon.=20
In the Voting & Tracking Options section, check=20
"Use voting buttons". =20
There are three sets of buttons built-in to the program:=20
Approve, Reject; Yes, No; and Yes, No, Maybe. You may=20
either use one of these selections or create a new one by=20
entering the name of each button separated by a semicolon,=20
i.e. Ham; Turkey; Roast Beef.=20
Click =93Have replies sent to:=94 and enter the user name of=20
the person to receive the replies. Your name is the default=20
but you can put someone else in chare of the replies if you=20
want.=20
When you send the e-mail, Outlook puts an InfoBar in the=20
message to draw attention to the voting buttons, however,=20
you may want to explain this in your message if you have=20
not sent this type of message to the recipients before. As=20
you can see from the graphic below, the buttons for voting=20
do not stand out in the message at all. It would be helpful if=20
the buttons were yellow like the InfoBar. =20
Each response will show up in your inbox as a separate=20
e-mail with the response listed as the subject of the=20
message. However, to check all the responses, open the=20
e-mail you sent (in your sent items) and you will see two=20
tabs on the e-mail: Message and Tracking. Click on the=20
Tracking button and you will see a tracking report with=20
the total replies for each selection and a list of replies.=20
If someone does not reply, that will be shown also.=20
When you print out this voting message you will have a=20
list of responses, or lack of response, from everyone to=20
whom you sent the e-mail, and the infobar tallies the=20
results for you. If you are in charge of coordinating=20
functions for an organization, or just want an easy way=20
to keep track of responses to a query, this will save you=20
much time and aggravation.=20
**********************************************************
Parker Renaud is the one-man IT department at Colliers=20
Keenan where he manages 90 PCs on 5 servers.
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(15.) James's Database
~~James La Borde
Date Functions in Access
~ How They Can Be Used To Help You
This month we will take a slightly different approach to=20
this article. We will dispense with most of the talk about=20
how things in Access work and show you a number of=20
examples of how you can apply them in real life. We will=20
start with a brief explanation of the functions and then=20
jump to the examples.
Before we begin however, there is one caveat. There are=20
two similar functions, Date() and Now(). While Now() will=20
give you the exact time, it can throw off some of the other=20
search criteria, most notably the Between criteria. This is=20
due to the default time in a date being midnight; therefore=20
when you do a Between search with just dates on a field=20
that uses Now(), you will search on everything between=20
midnight on your beginning date and midnight (00:00:00)=20
on your end date. This means that any time <I>after</I>=20
midnight (1:00 am, 8:15 pm, etc.) will not be searched.
The Date functions include: Date, DateAdd, DateDiff,=20
and DatePart. All of these are very useful in helping build=20
and define your database and how your data is handled.
Date()
DateAdd()
DateDiff()
DatePart()
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Forget the Explanation =96 Give me Examples!
Date()
The Date() function, like many things in Access, does=20
pretty much what you expect it to do. It returns the current=20
date. There is a Now() variation of Date(). The only=20
difference is that it returns the current date <I>and time</I>,=20
rather than just the date. You will find this function invaluable=20
as you build your own database. It can be used as a default=20
value in a field on a form or as criteria in a query. There are=20
no parameters to worry about with this function.
DateAdd(interval,number,date)
The DateAdd() function adds a specified period of time to=20
the date given. It can be used on specific dates or in=20
conjunction with other fields and criteria to work dynamically.=20
There are three criteria to use with the DateAdd() function.=20
The first is interval. This allows you to specify how much=20
time you want to add to the date in question. You can specify=20
any interval from seconds to years. This gives you great=20
flexibility in how you can use it. The second parameter is=20
number. This is simply the number of intervals that you=20
specified. The final parameter is the date you wish to have=20
appended. As an added benefit, the function recognizes=20
negative numbers so can actually go back in time as well=20
as move you forward.=20
DateDiff(interval, date1, date2[, firstdayofweek[, firstweekofyear]])
The DateDiff function allows you to determine the difference=20
between two designated dates in the interval of your choice.=20
The parameters include: interval, date1, date2 and two=20
optional parameters allowing you to determine the beginning=20
of the week and year. This tool again gives you great=20
flexibility in how you use this function.=20
DatePart(interval, date[,firstdayofweek[, firstweekofyear]])
This is probably the most misunderstood but most useful=20
of the date functions. It allows you to extract any part of=20
a given date to use independent of the date itself. There=20
are numerous uses for this function and you will see many=20
of them in the examples area. There are two parameters to=20
the DatePart function, interval and date. The interval is the=20
time interval you wish to extract and the date is obviously=20
the date you are extracting from.=20
***<>***<>***<>***<>***<>***<>***<>***<>***<>***<>***
Enough of the Explanations =96 Get to the Examples Already!
As promised here are a number of examples for you to=20
peruse and try out for yourself. As an added bonus,=20
many of these will also work in Excel!
How to Determine Age:
=3D(DateDiff(=93d=94, Birthdate, Date()))/365.25=20
This will return a value for age in years, with a number=20
of decimal points.=20
How to dynamically Set a Criteria to Last Month End:
Date()-datepart(=93d=94,Date())
Notice the use of multiple date functions. You can use=20
as many as are needed, just be aware of what kind of=20
impact it may have on performance.
Dynamically calculate One week from today:
DateAdd(=93w=94,1,Date())
DateAdd(=93d=94,7,Date())
Notice that there are a number of ways at arriving at the=20
same answer.
Set criteria to return all values from the previous month:
There are a few ways to do this but I have found the most=20
efficient to be:
Create two new fields not shown as:=20
EffectiveM: Datepart(=93m=94, effective)
EffectiveY: Datepart(=93yyyy=94, effective)
This returns the month and year of the field called effective.=20
Next set your criteria as follows:
Under EffectiveM, IIF(datepart(=93m=94, date())=3D1, 12,=20
Datepart(=93m=94,Date())-1)
Under EffectiveY, IIF(datepart(=93yyyy=94, Date())=3D1,=20
Datepart(=93yyyy=94, Date())-1, Datepart(=93yyyy=94, Date()))
Notice the extensive use of the datepart function in=20
conjunction with the date function. This set of formulae=20
and criteria will return all values from the previous month=20
and accounts for the rollover in year. As I said, there are=20
other ways of doing this, this particular way works best=20
for me, and others may have a preference of their own!
Set criteria to return all values from the current month:
EffectiveM: Datepart(=93m=94, effective)
EffectiveY: Datepart(=93yyyy=94, effective)
This returns the month and year of the field called effective.=20
Next set your criteria as follows:
Under EffectiveM, Datepart(=93m=94,Date())
Under EffectiveY, Datepart(=93yyyy=94, Date())
To Calculate a Future Date in Time Dynamically:
DestroyDate: DateAdd(=93yyyy=94, [Retention],[EndDate])
Note that this will give you a future date based on two fields.=20
This example comes from a retention database that allows=20
the user to specify the desired retention period for the item=20
being stored. This allows you greater flexibility as the same=20
function can be used for various destruction periods. If you=20
chose, you could set the interval as a field and allow your=20
users to determine the entire retention period on their own.=20
This can be extremely useful in an environment that you=20
allow your users to purge data on their own.
As part two of this article, I am going to ask that you send=20
in your favorite creative use of the Date functions and we=20
will share them with the readers in the next issue. Feel free=20
to send in your favorites or if you are stuck on determining=20
a specific timeframe, send that in too. We may just be able=20
to help you. I would also like to hear from anyone who has=20
a specific topic that they would like to have covered.
James ~ james@xxxxxxxxxxxxxxxxxxxxx
**********************************************************
James La Borde works in the computer department at a=20
Credit Union, where he uses Access, SQL Server, VBA,=20
and ODBC daily. He also teaches online Access classes=20
at Eclectic Academy.
http://www.eclecticacademy.com/curriculum.htm
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(16.) Computer Alphabet for You and Me
~~ by Kathy Jacobs, PowerPointAnswers=20
=A7 A is for Any Key - That mysterious key everyone wants=20
you to push but that you can never find =20
=A7 B is for Backup - A way to save your data from doom=20
=20
=A7 C is for CD - Flat silver disks that come in the mail =20
=A7 D is for Documents - The information you save on your=20
drive=20
=20
=A7 E is for Erase - What a magnet does to your floppy -=20
See K below =20
=A7 F is for Frames - A way to organize data on a website =20
=A7 G is for GIGO - Garbage In Garbage Out =20
=A7 H is for Help - Something we all need in battling the=20
machine =20
=A7 I is for Input - An answer to a question =20
=A7 J is for Java - A programming language or what you have=20
to drink after staying all night on the web =20
=A7 K is for KarUpt - What happened after I spilled coffee=20
on my keyboard =20
=A7 L is for Linux - The best no-cost operating system =20
=A7 M is for Microsoft - The giant who owns all our lives =20
=A7 N is for Netscape - A browser beautiful =20
=A7 O is for Output - The stuff that comes to your screen or=20
your printer =20
=A7 P is for Printer - The way to make paper copies of your=20
work =20
=A7 Q is for Quit - As in "Are you sure you want to quit without=20
saving?" =20
=A7 R is for Restart - What happens when you hit=20
CTRL-ALT-Delete =20
=A7 S is for Speed - How fast or slow your modem goes =20
=A7 T is for Trash can - The disposal unit where your document=20
just went - OOPS =20
=A7 U is for Upgrade - The act of improving your computer=20
and emptying your wallet =20
=A7 W is for Windows - The kind on your screen =20
=A7 X is for Xerox - How not to copy your floppy =20
=A7 Y is for Youthfulness - The state of mind you need to=20
work with computers =20
=A7 Z is for Zero - The time you have free after you find the=20
net with me =20
Now you know your computer ABC's=20
Won't you play along with me!=20
**********************************************************
Kathryn Jacobs, BrainBench MVP, MS PowerPoint
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Hardware, software, and history: http://www.oldcpu.com
Kathy is a trainer, writer, Girl Scout, parent, and whatever else=20
there is time for.
"I believe life is meant to be lived. But: if we live without=20
making a difference, it makes no difference that we lived"
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(17.) Font Choices for Readability
~ by Frances McColl Stewart, n-etiquette.com
=20
The marriage of a font to a web page is not something to=20
be undertaken lightly or with little thought. Your website=20
message is largely text =96 and the font you choose is your=20
website=92s voice.
A font that is unreadable or difficult for your viewer is rude.=20
Remember what your mother told you when your=20
whispering excluded someone from your conversation? <G>
Consider your audience and be considerate of your=20
audience.
The easiest font to read is the most familiar font. The best=20
eyesight is generally due to the eyes being younger.=20
Experimental fonts are in the same class as Flash,=20
interesting attention getters when used purposefully on=20
an appropriate site but out of place on a conservative=20
community interest website.
Some viewers have difficulty adjusting even within a=20
website to the use of different fonts. Whatever font you=20
use should be used consistently. A general interest site=20
would normally use from two to four typefaces on a page=20
and restrict the number of sizes to two or three variations=20
per typeface.
Upper case is easier to read - balance this with the 'tone=20
of voice' that you are trying to establish. Interestingly,=20
most people equate all caps in the body of a message=20
as shouting at them but do not do this with headers or titles.=20
This acceptance is most likely a throwback to street criers=20
and news venders who would shout the main news of the=20
day.
If your target audience is older, it is important to increase=20
the contrast between the font and the background. Gray=20
against yellow, for example is almost indistinguishable for=20
those with beginning cataracts.
Color blindness, on the other hand affects 1 in 12 people=20
in the general population. The most common is a red-green=20
perception deficiency. There are websites offering help=20
and tests for your site to enable you to combine various=20
colors without losing over 8% of your audience. One of=20
my favorites is Cal Henderson=92s
http://www.iamcal.com/toys/colors
Studies have shown that sans-serif text is easier to read=20
on the Web. Most surfers still have very limited screen=20
resolution, which renders the additional strokes, or =91serifs=92,=20
poorly. Unfortunately, in print media, the reverse is true.=20
If the website in question needs to correlate newspaper=20
ads and a website to =91brand=92 their look, concessions can=20
be made in other areas to compensate. Contrast can be=20
heightened between the background color and the font=20
color; a larger font size may be chosen, etc. Studies done=20
by ACM (Computing Machinery, Inc.),=20
http://www.acm.org/sigchi/chi95/proceedings/intpost/tst_bdy.htm =20
showed the most preferred fonts were Arial and MS Sans=20
Serif at 9.75.
Fonts also carry emotional baggage with them. Meanings=20
associated with a font can be used to alienate your visitor=20
or to reinforce the message of your page.
Generally, sans-serif typefaces appear up-to-date. Serif=20
typefaces appear established or conservative. Even within=20
these two categories, though, fonts can be sassy, brassy,=20
retiring or loud. The fashion in fonts has drifted toward a=20
primitive / childish look in recent years, perhaps a backlash=20
to the dark Gothic fonts previously prominent.
The Microsoft font "Comic Sans" can scream =91amateur=92=20
combined with some web design but can be extremely=20
useful when you need a non-threatening appearance to=20
a website that might be necessarily difficult for your audience.=20
It has been used to great effect in some technical tutorials.
Some of the great new Harry Potter inspired fonts (such=20
as Parseltongue,=20
http://www.geocities.com/carpesaponem/aboutp.htm=20
are lively fun, combining schoolboy script with (shudder)=20
Magic! Unfortunately, they are all but illegible in smaller=20
sizes. I have a weakness for playful fantasy. Somewhere,=20
there is a website idea that is perfect for their use. Until I=20
find it, you all can expect this font on all of my greeting=20
cards (in 12 point or up).
Now that you have put a lot of work and thought into=20
your choice of font, it is time to face a painful reality.
If we want absolute control over the font that is actually=20
seen on our site, we are limited to using the small selection=20
of fonts that are installed on most people's computers.=20
(Basic categories of font: serif, sans-serif, and monospace=20
are generally interpreted as Times New Roman, Arial, and=20
Courier New)=20
Alternatives are available when the font is an important=20
part of your message. I have seen websites lately, where=20
almost the entire home page was done in graphic files.=20
(Be sure to do this in smaller sections to reduce load time=20
for your page and to give yourself the option to put lots=20
of alt tags on =96 search engines do not read text done=20
graphically.) Also, some fonts are copyrighted in such=20
a manner that it is illegal to embed them in a graphic.
(Be sure to check this.)
It is perhaps easier to specify fonts by listing options in=20
order of choice. If your chosen font is unavailable, a=20
standard default is requested next, followed by a font=20
category keyword (serif, sans-serif, or monospace).=20
Without this specific direction, not every Web browser=20
will interpret, or translate, your design accurately.
Used correctly, politely and consistently, fonts will=20
strengthen your website=92s identity or =91brand=92. Font=20
choices enable you to control not just your message =96=20
but the nuance, tone and ease of assimilation of your=20
Message.
**********************************************************
Frances McColl Stewart is the Webmaster of N-etiquette.com=20
http://www.n-etiquette.com
and an editor of AnyFrontPage Bytes Ezine. Subscribe
to the ezine and get FREE FrontPage E-Books upon=20
joining.
http://groups.yahoo.com/group/AnyFrontPageBytes
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(18.) Put Your Windows Taskbar on Steroids
~ by Ramey Bell
Editor, "inboxMagazine"=20
If you use your computer as much as I do, then you're=20
probably always looking for ways to save a few clicks=20
here and there, or improve your productivity in Windows.=20
The Windows taskbar is no exception. Have you "tweaked"=20
it like the rest of your system?
Before I share my experience with customizing the taskbar=20
I must warn you. You may have to change your=20
semi-religious thinking that the taskbar must live at the=20
bottom of the screen, and that it should never be resized :^)
Here's the steps in no particular order:
1.Click on an empty portion of the taskbar, hold down=20
your left mouse button and drag it to the top of the screen.=20
Think about it: You spend 90% of your time on the top of=20
the screen clicking on menus, buttons, and minimizing=20
windows. Why cruise all the way down to the bottom?
2. Now hover your cursor on the bottom line of the taskbar=20
until it turns into double arrows, and drag the taskbar=20
down until it is twice the size.
3. Move the toolbar containing your minimized windows=20
buttons to the top row if it's not there already. Note that=20
the toolbars all contain a vertical line on the left end,=20
which you can click and drag to move in any direction.
4. Right click on an empty area, select toolbars and check=20
address. Place it on the second row all the way to the left.
5. Download a freeware program called Command Prompt=20
Bar at=20
http://perso.wanadoo.fr/ruindivision . =20
After installation, right click again to reach the toolbars=20
menu and select it's entry. Place this toolbar in the middle=20
of the second row.
6. Select toolbars again and this time select new toolbar.=20
Click on My Documents in the window provided. It should=20
show up on the second row on the right. Slide this toolbar=20
all the way to the right. See what happens when you click=20
on the two small arrows?
That's all there is to it! Now type in website addresses=20
without having to launch your browser first, launch DOS=20
commands without looking for the DOS shortcut, and=20
access your documents with one click. You now have=20
more room for icons on the quick launch bar and system=20
tray as well.=20
It may take some getting used to, but it's well worth the=20
effort. It never hurts to save a few thousand clicks a=20
year! :O)
**********************************************************
Ramey Bell is the editor of "inboxMagazine", a free=20
Internet guide to interesting sites, software, tips, and=20
technology. Visit the site to preview the current issue or=20
to subscribe, at http://www.inboxmagazine.com=20
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(19.) How To Stop Digital Thieves With CGI
~ by Steve Humphrey
Author, Learn to Use CGI in 2 Hours=20
I'm going to assume you're serious about your business.=20
If you're not, I can't help you anyway. You've gone as far=20
as getting a real merchant account to accept credit card=20
payments online.=20
You know that this was neither easy or cheap. So does=20
everyone else! So, a merchant account shows that you've=20
made a serious commitment to your business. That's good=20
for customer confidence, which is good for business.
So far so good...=20
Now there's the issue of selling stuff to people online.=20
Your order form leads them to feed their credit card info=20
to a secure gateway, using software you bought or leased=20
from (or through) your merchant account provider. Finally,=20
the transaction is approved or denied.=20
If approved, the software generates a receipt and emails=20
you and the customer each a copy. At this point, the=20
customer is returned to a page you specified. In the case=20
of downloadable products, this is often the page where=20
they download your product. So, you've got the entire=20
process fully automated.=20
For a product or service with a fairly low price point and=20
a potential for many thousands of sales, this seems ideal.=20
You can quite literally make sales and earn income 24=20
hours a day. So, what's the problem?=20
The form code on your order page is the problem. If=20
someone uses the ViewSource function of their browser,=20
they can see all your code. If they have even a tiny bit of=20
initiative and skill, they can locate the URL of your=20
download page. After all, it's right there in your form code!=20
CGI provides two ways of fixing this problem. One involves=20
using a script that makes it impossible to view the source=20
code. You can find a source for such a script by=20
searching the web. Expect to pay a lot for this technology.=20
Another way is to make the return path a script instead=20
of the actual download location. The script would be used=20
to create and display the download page. It would not be=20
visible to the surfer, since it's not an HTML document.=20
The script can also record details of the transaction for=20
book-keeping purposes.=20
I admit that I discovered this by trial and error - and a=20
lucky guess or two. Your merchant account gateway=20
software may have radically different behavior than=20
mine, but here's what I've learned: =20
The gateway uses the POST method to send the customer=20
to your specified return URL (which can be a script as well=20
as a web page). It also POSTs most of its input data items=20
at the same time. They are usually ignored, but your script=20
can read them if you want to!=20
Use the names given to the form inputs. Have your script=20
extract the values of these "named parameters" at the=20
time it creates the download page. Record what you=20
want to save about the transaction in your orders file or=20
database.=20
Now here's the real secret to foiling the thieves. Inside=20
the script, check to see that the variables you extract=20
Contain non-empty values. Did you get that? Here's=20
an example:=20
if ($email eq "") {exit;}=20
In this example, the script expects to get an email=20
address. If it contains no characters, the script quits=20
instantly. By testing for the presence of some data in=20
such fields as customer name, email address, item #,=20
price, etc., you can tell whether the script was called=20
after a successful transaction - or by a thief...=20
Put all your security checks prior to the code that creates=20
the download page. If any test fails, the script exits and=20
the thief is left empty- handed. If your form-handling script=20
can convert a product name to a product ID that's never=20
visible to a browser, this provides even more security.=20
This will be POSTed back to the script and you can check=20
for it before allowing the download.=20
Close these security holes and you'll make more money.=20
You may even sleep a little better knowing that people=20
can't steal that product you worked so hard to create.=20
I know I do!=20
**********************************************************
Steve Humphrey promises that you can learn to use=20
CGI to turn your own website into a marketing machine=20
in two hours or less with his excellent CGI learning system:=20
Learn to Use CGI in 2 Hours. Required reading for anyone=20
who wants to automate their website or their marketing efforts.=20
Go here for more information:
http://www.merrymonk.com/cgi-shl/s.pl?cgibook-560
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(20.) How to Achieve High Rankings in the Search Engines
~ by Sue Doughty
studio1webdesign.com=20
A frequent question asked is "Why do some people=20
achieve a high search engine positioning and get plenty=20
of traffic while others do not? Simple. The people who=20
have high search engine positions in the major search=20
engines selected keywords that many people are=20
searching with and placed those keywords in the body=20
of their content correctly. This is what is known as search=20
engine optimization or keyword optimization.
Search engine optimization will be one of the most=20
important investments you will make. Whether you decide=20
to take on the project yourself or hire a professional=20
service, we highly recommend search engine optimization=20
before you submit to the search engines.
Keywords: Do's and Don'ts
Here are some tips on how to optimize your web pages=20
and achieve high search engine rankings for your web=20
pages using keywords, meta tags2 and effective copy=20
writing. This article is best suited for the webmaster or=20
the author of the web site content. It is usually the=20
webmaster who is responsible for making sure that=20
pages are search engine ready. This article contains=20
web page code snippets (SHOWN IN THIS TYPEFACE)=20
given as examples to follow. Although this article is=20
technical in nature, it is vital to anyone who wants to=20
achieve a high search engine ranking.
Use of Keywords
Keywords and keyword phrases must occur often and=20
near the beginning of the TITLE tag, the DESCRIPTION=20
and KEYWORDS meta tags and the BODY of your web=20
pages. The more frequent the keywords appear and the=20
nearer they appear to the beginning of the tags and pages,=20
the greater the chance of achieving high search engine=20
positioning.=20
The tags that are most important for page optimization=20
are (in the following order):
1. The TITLE tag
Example: <TITLE>Plumbing Supplies Company</TITLE>
This is the most important tag on your web page. It should=20
begin with the most important search phrase users will=20
enter to find your site. It is more important than the content=20
and it is more important than the description or keywords=20
meta tags. Users searching for "plumbing supplies" will=20
stand a greater chance of finding your site using the above=20
title than if it were:
<TITLE>Plumbing Supply Company</TITLE>
2. The DESCRIPTION meta tag
Example: <META NAME=3D"description" CONTENT=3D"Plumbing=20
supplies for home and industry.">
Use a plain English sentence of no more than 40 words=20
for your description. Again, the description should begin=20
with the most important keywords. Search engines will=20
often use the contents of this tag to display results of a=20
search. If there is no description meta tag then the search=20
engine will attempt to build one from the content at the top=20
of the body of the page. Words like "Back Next Products=20
Support" won't mean anything to users reading search=20
results. Also do not use a list of keywords as a description.=20
Search engines will see this as an attempt to achieve a=20
high ranking and will probably penalize you and your site=20
may appear much lower on the list as a result.
3. The KEYWORDS meta tag
Example: <META NAME=3D"keywords" CONTENT=3D"plumbing=20
supplies, plumbers supplies, plumbers pipes, valves,=20
pipe wrenches">
Although the keywords meta tag is important, most=20
search engines will derive keywords from the actual=20
content of web pages. Nevertheless, you should include=20
the keywords meta tag in all pages you want indexed.=20
Do not "spam" the search engines by repeating keywords.=20
If you do you will most likely be penalized with a lower=20
ranking or even banned altogether. Additionally, only=20
use keywords that appear in the actual content of the=20
page. If the search engines detect that you are trying=20
to score a high ranking by using keywords that have=20
nothing to do with the content of the page then you risk=20
being penalized or banned.
4. ALT tags for images
Example: <IMG SRC=3D"logo.gif" WIDTH=3D"200" HEIGHT=3D"50"
ALT=3D"Plumbing Supplies Logo">
Although having a lesser importance than the above=20
tags, the <ALT> tag should also be used to achieve=20
sufficient keyword density.
Keyword Density and Copy Writing
Keywords and keyword phrases must occur often and=20
near the top the body of your web pages to be indexed.=20
The more frequent the keywords appear and the nearer=20
they appear to the beginning of the page, the greater=20
the chance of high search engine placement. Effective=20
use of keywords in the body of the page is the second=20
most important factor for high search engine placement.=20
As discussed above the <TITLE> tag is the most important.
The Home Page is The Most Important Page
The home page should contain the greatest concentration=20
of keywords. If a user searches for "plumbing supplies"=20
make sure that the phrase "plumbing supplies" appears=20
on the home page. Search engines will list in order of=20
importance all the sites having content related to the=20
search phrase entered by the user. If the phrase=20
"plumbing supplies" appears in one of the pages of your=20
site, then the search engines will place a greater=20
importance on your site and it will stand a much greater=20
chance of getting a higher ranking if the phrase also=20
appears on the home page.
The goal of the webmaster is to discover the best=20
keywords to use in your content and meta tags. Try to=20
figure out the search words and phrases users would=20
enter to find your site.
Don't Use an Image for the Body of Your Page
Since search engines use the actual content (words)=20
of your page as a basis for indexing, never use an image=20
as the main content of your page. Doing so will reduce=20
your chances of high search engine positioning.
Use Search Phrases
Using the above tags as a guide, a user may type=20
"plumbing supplies" in a search engine. This is a search=20
phrase because it is more than one word. Most users use=20
search phrases or keyword combinations, not single words.
Do Not Use Hidden Text
Never attempt to hide text to achieve greater keyword=20
density by making it the same color as the background=20
or use any similar "trick" to fool the search engines.=20
Doing so only risks your site being banned from the=20
search engines. Always be up front and straightforward=20
in your web page design. Never attempt to hide anything=20
from the search engines. These tricks usually backfire.
1 keywords =AD The words users enter into search engines=20
to find web pages with content they are looking for.
2 meta tags =AD Content in a web page that the search=20
engines can see but are not usually seen by the user=20
when the page is viewed on the Internet. It is common=20
to include a meta tag with a list of KEYWORDS to help=20
the search engines properly categorize it. Two other=20
important meta tags are the TITLE and DESCRIPTION=20
tags described in this article.
3 tags =AD Web pages are written in a format in which the=20
text is "tagged" with codes that the browser can read. =20
These tags tell the browser how to display the page.
4 spam =AD The derogatory term for excessive and=20
unwanted communication on Internet lines derived from=20
the canned meat product with the same name. In this=20
context it refers to the repeated use of the same=20
keywords in the meta tags to try to gain an unfair=20
advantage or to fool the search engines into giving=20
you a higher ranking. "Spamming" the search engines=20
can get you banned, so it is an unsafe practice.
5 alt tag =AD This is a tag used on images. Although most=20
Internet users have systems that can display images,=20
some cannot. The purpose of the <ALT> tag is to provide=20
some text which these users see in place of the image.=20
**********************************************************
Sue Doughty is the Marketing Director of Studio1 Design=20
and Hosting and has over 15 years experience in her field.=20
Her advice has helped many businesses achieve success=20
on the Internet. Visit Studio1 Design and Hosting on the=20
Web at http://www.studio1webdesign.com
email info@xxxxxxxxxxxxxxxxxxxx=20
or phone toll-free (888) 414-2390.=20
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Well, gang.....that's about it for this edition of=20
ABC ~ All 'Bout Computers. I sure hope you enjoyed it! If=20
any of it was over your head and you need some clarification=20
from one of the Fleet, just send me an email to=20
linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx and I will pass it on=20
to them. Remember that they do this in their spare time on=20
a voluntary basis, so you might have to wait for an answer.=20
To make all things work more quickly, include as many details=20
as you can in your email and make your questions as specific=20
as possible. Also, feel free to write to me and let us know=20
what you want the Fleet to teach you. This is YOUR newsletter!
Happy computing, my friends!
Linda Johnson
http://www.personal-computer-tutor.com
**********************************************************
READ THIS CAREFULLY!
**********************************************************
-------------------------------------
(21.) SUBSCRIPTION MANAGEMENT
-------------------------------------
If this newsletter was forwarded to you and you would like
to subscribe, send an email to=20
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To unsubscribe, send an email to
abcomputers-request@xxxxxxxxxxxxx?Subject=3Dunsubscribe
Or, you can go to the homepage for this text newsletter and
subscribe, unsubscribe, or change any of your subscription=20
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//www.freelists.org/webpage/abcomputers
This FREE publication is sent ONLY to people who have=20
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Note: My subscriber list is NOT made available to other=20
companies. I value every subscriber and respect your privacy.=20
Do you know anyone who might be interested in receiving=20
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All advice given in this newsletter/ezine or at Linda's=20
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should only be taken as a suggestion and not a definite=20
fix to a problem.=20
ABC ~ All 'Bout Computers and Linda's Computer Stop=20
are the property of Linda F. Johnson. The views expressed=20
by readers or contributors are not necessarily those of=20
Linda F. Johnson and, as editor, she reserves the right to=20
deny inclusion of any contributions if she feels they could=20
be harmful to someone's computer. However, just because=20
she allows it to be included, does not mean she is responsible=20
if it causes problems.=20
ALL READERS ARE RESPONSIBLE FOR THEIR OWN COMPUTERS!=20
Please help promote ABComputers by linking to my sites.=20
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or, click on these links to become an affiliate under me and=20
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Thank you for reading "ABC ~ All 'Bout Computers".
(Copyright) 2001, 2002 - ABC ~ All 'Bout Computers,=20
Linda F. Johnson, MA.=20
ABC may only be redistributed in its unedited form. Written=20
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cite the information contained within this newsletter.=20
Please feel free to forward this newsletter to any of your=20
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Thank you and I hope to continue to bring you a newsletter=20
that you will actually want to read.
Linda Johnson
http://www.personal-computer-tutor.com
linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx
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