Sam, that's a great idea. Yes, we can do that.
first i have to get the booking doc in hand, so watch for the announcement
in that forum thread i started. Then, i will post all events, and then open
it up to 1 sign up each.
So, nothing is set in stone just yet, i have to confirm cost, etc, and get
the booking doc in my hands.
Everyone have a super evening!
Terri
On Tue, Jun 9, 2015 at 4:09 PM, insanas <insanas@xxxxxxx> wrote:
Terri, it sounds good to me. I suggest that you let everyone on the star
tours team know the exact date of the first round of sign-ups several days
in advance. It would also help if we all could be told when the second sign
up begins, again a few days in.advance, and so on until all slots are
filled. This is helpful since members may be on summer vacation.
Thanks for coordinating this. Sam
Sent from my Verizon Wireless 4G LTE smartphone
-------- Original message --------
From: Terri <starstuff@xxxxxxxxx>
Date: 06/09/2015 2:55 PM (GMT-07:00)
To: Star Tours Group <passtartoursgroup@xxxxxxxxxxxxx>
Subject: [passtartoursgroup] input requested about DBG Luminaria event
Good afternoon Star Tour Group,
I'd like to get your input on this.
Here's what we are doing this year for the DBG Luminaria events.
There will most likely be 16 events again,
and PAS will be providing 4 scopes minimum, same location, same time, same
everything, except I would like input on this....
The pay was $200/scope at 4 hours each night.
That means for 4 scopes, it is $800/night that DBG is paying PAS to have
us there.
In talking to many of the group members, since the event in Dec 2014, it
was discussed that we might want to pay, from the income, a runner for each
night. To have bathroom and breaks would be great. I know, 2,000 people a
night, who gets a break, but when you have to go, you can't leave your
scope unattended even for a moment, the public thinks they have the right
to use your telescope, as if DBG were providing it for their use. So, we
need a runner.
And it was talked about, but not decided on... that we should take some of
our pay, some of the $200 that is made that night, and donate $10 to the
Runner, per scope. So, the runner would be there all 4 hours, same dress
code is required, and they could be someone who knows how to work a scope,
or not, doesn't matter, as long as they help get everyone to the bathroom,
as needed, and checks on each scope operator each hour.
So, if we did that... here's how the pay would work.
DBG pays $800
$200/scope
PAS gets 10% up to $25, so $25 goes to PAS
and $10/scope would go to the runner
So, here's the break down
$183.75/scope
$25 to PAS
$10/scope to Runner is $40/night
If everyone is in agreement with this set up, then let's make it happen.
The reason I ask about this is that DBG wants to know if it will be $800 /
night again for the 4 scopes,
or $200 to have one presenter/night when cloudy, again, like last year.
Does anyone feel we have to increase the pay, or are we all ok with that
amount? I know DBG is making a ton of money from this event, but if we get
too greedy, they won't keep us hired, and if we can get our business cards
out to everyone who wants one, while there, then we can possibly get more
jobs from doing this one and the lesser pay won't seem so bad.
Ideas? Should i tell them yes to the same terms as last year and get the
Booking doc filled out and start signing up our members to do these events?
In put is requested.
Signups:
Here is how signups are going to work this time:
We have a rotation list.
We will sign up one date at a time. I will open all the dates to everyone
and you can sign up for one, and only one. Then, after a few days, I will
open it up to everyone to sign up for another date.
If you don't want to do this event, or you can't, or you don't fit the
requirements for dress code (all black, no name badge, professionalism, on
time), then just don't sign up.
If you take a date and can't make it, we will need 2 back up scopes per
night, and we will open up back up scopes to sign up after all the nights
are filled in with 4 scopes and a Runner. I think I will name the Runner a
Scope Runner.
The job of the Scope Runner...
On the hour, go to each scope, ask if they need a bathroom break, or any
other kind of break, and if they don't, then move to the next scope and
ask. If they do, fill in for them, providing a 15 to 20 minute break. If
you don't know how to work the scope, just stand there and tell the patrons
of DBG that the scope operator is visiting the bathroom. If you do know
what to do, take over for the scope operator.
When you have made your rounds, you are free to walk around DBG until the
next hour comes up. Do it again.
So, lets say your Scope Running takes you 15 minutes the first hour,
because no one needs a break. Take the other 45 minutes to do what you want
to do, walk the grounds, see the bands, what ever. Then, at the top of the
hour, come back and provide breaks again. The Scope Runner is on the clock,
just like the Scope Operators and the Presenter, from start to finish. No
exceptions. You have to be available all 4 hours of this job.
So, each day of DBG LUminaria we need to have:
4 scopes
1 Runner
1 Presenter
1 Back up Presenter
1 or 2 Back up Scopes
signed up, for just in case something weird happens.
And if you have to drop from a date you have, I need to know by the day
before, by NOON, so we can find a replacement scope for you.
And if you are a back up scope, take your scope stuff with you to work so
you can go straight to DBG if you are needed. Don't sign up as back up
unless you can be on call.
To keep the math the same, whether someone is a Presenter or a scope
operator, the pay will be the same.
it will be $200/night
$10 to the runner
$6 to PAS
Hmm, the runner only gets $10 that night. Do we have an idea how to make
it more fair. $10 for 4 hours? But they do get to sit with Mike or Kevin,
during the presneation, and not have to run between scopes, so they are
doing less over all. What are your thoughts?
And should we have 2 presenter4s each night, giving the runner $20 for
running? We did that last year, 2 presenters on cloudy nights. Made it
more interesting for the attendees. Yes, let's do that. So, cloudy nights
will be $400, with the break down of
$20 to the Runner
183.75/presenter x 2 is 369.50
and the remainder to PAS which is
400-389.50= 10.5 to PAS.
That works out better for the Runner.
And the presenters and scope operators all get equal amount per night.
Just PAS gets the adjusted income.
Are we in agreement?
Have a spectacular week!
Terri, Event Coordinator
Here's the link to this discussion in the forums.
http://www.pasaz.org/forums/showthread.php?p=2520#post2520
--
Good friends are like stars. You don't always
see them, but you always know they are there.
Terri Phoenix Astronomical Society <http://www.pasaz.org/> Event
Coordinator
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