I use Word to maintain documents in a similar manner. I include a vertical line in the left margin to indicate changes by adding a long text box which can be positioned within the margin. I then just use Enter to step down the text box to add a vertical line (key above Enter) across from any line in the page that is changed. If the page is changed at a later date then I remove the existing vertical lines and only have a line next to the latest change. In the footer of a page that is changed I add the revision date of the change. In your case you would add a revision letter. To do this I use a separate Section break for each page so the footer is different for each page. I don't know if this would work for 200 pages. However, there is no reason that another text box could not be used in the proper position near where the page number is in the footer and the 'a","b', etc be added in that text box. I just checked and this was easy to do in Word 2000. Jonathan. --- On Tue, 5/24/11, Ray Shapp <rayshapp@xxxxxxxxx> wrote: From: Ray Shapp <rayshapp@xxxxxxxxx> Subject: [mso] Document Version Control Using Word 2003? To: mso@xxxxxxxxxxxxx Date: Tuesday, May 24, 2011, 1:22 AM To All, Is there a native function within Word 2003 (with or without add-ons) that will allow me to show the revision date of every page of a 200 page document as individual pages are modified repeatedly into the future? A vertical bar or some other indicator needs to be shown in the margin next to any line(s) that contain the latest revision(s) on that page. The Track Changes function is not suitable because I want to show only the final accepted version with no distinctive color or style in the revised portions. I do, however, want to show a vertical bar like the one that Track Changes shows next to revisions. The document is a comprehensive manual assigned to about 40 people who have been trained to operate a wide array of equipment in an astronomical observatory. The manual currently contains 15 chapters, and is being expanded and overhauled to use common fonts and formats. One editor is responsible for overall content, but about 10 or 12 people will author and update various parts of the manual. Simultaneous collaboration is not necessary. Authors submit only to the editor. During a typical month, about a dozen changes will be made to the manual. Some pages will be revised multiple times. The manual is currently made available to the users only in hard copy, and usually only the editor has a current version. During the overhaul, as chapters are completed, the entire manual will eventually be posted online in PDF format (one file per chapter). Some users will print parts or all of the manual, but I suspect most users will refer to it online. When the editor sends me a chapter containing any revision(s), I'll replace the online chapter with the new PDF file. Pagination will be of the form "CC-nn-a" where "CC" is chapter number, "nn" is a sequential number assigned when the chapter is initially posted online, and "a" is initially blank but will progress through the alphabet as revisions are made. I'm not sure Word 2003 can handle automatic pagination which is not strictly sequential. I want to standardize on Word 2003 (plus some widely accessible add-on if necessary) because everyone working with this document is a volunteer, and Word 2003 is generally available to them. If this kind of document control is beyond the capability of Word 2003, please steer me to an application that will handle this task. Thank you for your advice. 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