[mso] Document Version Control Using Word 2003?
- From: Ray Shapp <rayshapp@xxxxxxxxx>
- To: mso@xxxxxxxxxxxxx
- Date: Tue, 24 May 2011 01:22:42 -0400
To All,
Is there a native function within Word 2003 (with or without add-ons) that
will allow me to show the revision date of every page of a 200 page document
as individual pages are modified repeatedly into the future? A vertical bar
or some other indicator needs to be shown in the margin next to any line(s)
that contain the latest revision(s) on that page.
The Track Changes function is not suitable because I want to show only the
final accepted version with no distinctive color or style in the revised
portions. I do, however, want to show a vertical bar like the one that Track
Changes shows next to revisions.
The document is a comprehensive manual assigned to about 40 people who have
been trained to operate a wide array of equipment in an astronomical
observatory. The manual currently contains 15 chapters, and is being
expanded and overhauled to use common fonts and formats. One editor is
responsible for overall content, but about 10 or 12 people will author and
update various parts of the manual. Simultaneous collaboration is not
necessary. Authors submit only to the editor. During a typical month, about
a dozen changes will be made to the manual. Some pages will be revised
multiple times. The manual is currently made available to the users only in
hard copy, and usually only the editor has a current version. During the
overhaul, as chapters are completed, the entire manual will eventually be
posted online in PDF format (one file per chapter). Some users will print
parts or all of the manual, but I suspect most users will refer to it
online. When the editor sends me a chapter containing any revision(s), I'll
replace the online chapter with the new PDF file.
Pagination will be of the form "CC-nn-a" where "CC" is chapter number, "nn"
is a sequential number assigned when the chapter is initially posted online,
and "a" is initially blank but will progress through the alphabet as
revisions are made. I'm not sure Word 2003 can handle automatic pagination
which is not strictly sequential.
I want to standardize on Word 2003 (plus some widely accessible add-on if
necessary) because everyone working with this document is a volunteer, and
Word 2003 is generally available to them. If this kind of document control
is beyond the capability of Word 2003, please steer me to an application
that will handle this task.
Thank you for your advice.
Ray Shapp
*************************************************************
You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or
MicrosoftOffice@xxxxxxxxxxxxxxxx
To send mail to the group, simply address it to mso@xxxxxxxxxxxxx
To Unsubscribe from this group, visit the group's homepage and use the dropdown
menu at the top. This will allow you to unsubscribe your email address or
change your email settings to digest or vacation (no mail).
//www.freelists.org/webpage/mso
To be able to share files with the group, you must join our Yahoo sister group.
This group will not allow for posting of emails, but will allow you to join
and share problem files, templates, etc.:
http://tech.groups.yahoo.com/group/MicrosoftOffice . This group is for FILE
SHARING ONLY.
If you are using Outlook and you see a lot of unnecessary code in your email
messages, read these instructions that explain why and how to fix it:
http://personal-computer-tutor.com/abc3/v28/greg28.htm
*************************************************************
Other related posts:
