[cst_2014_board] Re: Pls advise regarding Volunteer deposits

From: "Andy and Heidi Mechtenberg" <mechtenberg@xxxxxxxxxxx>
To: <cst_2014_board@xxxxxxxxxxxxx>
Date: Mon, 28 Jul 2014 15:19:03 -0600

Again, another opportunity to put onto paper the policy we will follow as 
regards to how we will handle these deposits!  

 

This year we can just send out that e-mail to those 4 or 5 families not meeting 
the obligation (pays for State Meet T-shirts anyway).  Next year, we can state 
that we will contact those that have not met their obligation before their 
checks will be deposited into the CST accounts.  This gives them an opportunity 
to file a formal “protest” if they think our recordkeeping is incorrect.  It 
can just be something like “CST has no record of your family fulfilling its 
volunteer requirement during the swim season.  This is to inform you that your 
check will soon be deposited into the CST account.  If you think this may be in 
error, please contact the volunteer coordinator”.  

 

As for those meeting the obligation, this year a blanket e-mail can just go out 
and state that they have met the volunteer requirement and their check will be 
securely shredded unless they would prefer to have their check returned to 
them. Next year the statement will be along the lines of “at the end of the 
season, families with recorded volunteer commitments will have their deposit 
checks securely shredded.  If you would prefer to have your check returned, you 
may request that in person.”  

 

Thoughts everyone?

-Heidi

 

From: Karen Doty [mailto:karenkaywill@xxxxxxxxx] 
Sent: Monday, July 28, 2014 2:39 PM
To: Mechtenberg,Heidi; Andy and Heidi Mechtenberg
Subject: Pls advise regarding Volunteer deposits

 

Hi Heidi,

Marlene sent me the following email:
I've been thinking about volunteer deposits and the best way to handle them.  
What do you think about putting out a general notice that deposit checks will 
be available at the end-of-season celebration, or that people can contact me 
and just request that they be torn up, or they can pick them up here next week 
if they prefer?

Do you know who still hasn't fulfilled their volunteer requirements?

I have probably 4 or 5 people who didn't fulfill commitment.  How do you think 
we should handle?

Should I send them an email or should you or ....

Let me know

Thanks
Karen K
689-5518

[cst_2014_board] Re: Pls advise regarding Volunteer deposits

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