As long as everyone continues to be generally reasonable (as I would argue is the case from this entire exchange) we should be able to handle anything that comes up this year. :-)
I think all of this sounds OK. The meets should simply not be firmly nailed down in this document (6 or 8 or anything).
Thanks, John On 4/4/2014 1:30 PM, Andy and Heidi Mechtenberg wrote:
From Lance regarding the FAST coaching services agreement changes we were looking for.-Heidi *From:*Lance Holter [mailto:lholter@xxxxx] *Sent:* Friday, April 04, 2014 9:31 AM *To:* 'Andy and Heidi Mechtenberg' *Cc:* Novell, Mike *Subject:* RE: FAST Coaching Services Agreement A couple of thoughts:1)The number of meets is something that can be decided at the Horsetooth League Meet. The number of meets is something that needs to be closely balanced with the amount of practices. It's hard for swimmers to get in enough quality practices if their entire season is spent with a meet on Wednesday and a meet on Saturday. The idea of six regular meets was offered as a number that will allow for enough consistent practice for the swimmers to improve.2)I suspect this depends on the quantity/quality of the junior coaches available. FAST will be prepared to provide three coaches with the understanding that two might be sufficient.3)Collindale Rec Associate will be changed to Collindale Swim Team4)Based on CST's state experience last season, I wanted to make sure that FAST's coaching agreement included coverage. I will add some language to the document that allows the number of coaches to vary along with the number of swimmers.5)FAST will work with whatever schedule CST needs for payment. I understand that CST's business model (at least this season) doesn't generate cash flow until swimmers join the team. I'll add a payment schedule into the document that allows for the first portion of the payment to be made in June with the following portion of the payment due in early July.*From:*Andy and Heidi Mechtenberg [mailto:mechtenberg@xxxxxxxxxxx] *Sent:* Friday, April 04, 2014 8:16 AM *To:* 'Lance Holter' *Cc:* cst_2014_board@xxxxxxxxxxxxx <mailto:cst_2014_board@xxxxxxxxxxxxx> *Subject:* RE: FAST Coaching Services AgreementLance, the following potential changes to the services agreement have been suggested:This contract refers to only 6 regular meets but we were wanting at least 7 possibly 8 meets.3 coaches per regular meet are listed , but we would likely need no more than 2 along with our junior coaches. Thoughts?In # 8 change "Collindale Rec Association" to "Collindale Swim Team" as far as reimbursing the coach for travel costs.In #8 some also wondered about the open-endedness about the number of coaches provided for the state meet because of the time and travel reimbursement costs. Do you think this should be defined? Perhaps it should be framed around the number of kids going to state and the number of kids we had on the team? (thinking on the fly here -- income vs responsibility taken into account) If there are a lot of kids at state then there logic dictates more coaches are needed...the head coach, assistant coach and junior coaches. If only a handful, then perhaps just one coach. In our history, a lot of relay teams have always been taken down, with only one state qualifier per relay team being required I believe. Depends entirely on the head coach to determine this philosophy.There are no terms for when payment is rendered. Perhaps early June at 75-80% with the rest in early July. I hate to have an agreement signed and a coach signed on without some kind of payment ready to go at the beginning of the season however this is truly a function that we are starting the year a bit cash starved and have to wait until we have some cash in hand in order to make payment. Hopefully this would not be a problem in future years.The agreement price for coaches would be tight if we ended up with 60 swimmers or less, but all other numbers look good if our member numbers come in above that.Thanks! -Heidi *From:*Lance Holter [mailto:lholter@xxxxx] *Sent:* Thursday, March 27, 2014 4:21 PM *To:* Mechtenberg, Heidi *Subject:* FAST Coaching Services Agreement Heidi,I've attached the preliminary Coaching Services Agreement between CST and FAST.Please take a look at the agreement. If you have questions, concerns, additions, or subtractions you'd like to make to the document please respond to this email or feel free to give me a call.Lance Holter FAST Board President 970-229-9339
