[cst_2014_board] FW: FAST Coaching Services Agreement
- From: "Andy and Heidi Mechtenberg" <mechtenberg@xxxxxxxxxxx>
- To: <cst_2014_board@xxxxxxxxxxxxx>
- Date: Fri, 4 Apr 2014 13:30:32 -0600
From Lance regarding the FAST coaching services agreement changes we were
looking for.
-Heidi
From: Lance Holter [mailto:lholter@xxxxx]
Sent: Friday, April 04, 2014 9:31 AM
To: 'Andy and Heidi Mechtenberg'
Cc: Novell, Mike
Subject: RE: FAST Coaching Services Agreement
A couple of thoughts:
1) The number of meets is something that can be decided at the
Horsetooth League Meet. The number of meets is something that needs to be
closely balanced with the amount of practices. It's hard for swimmers to
get in enough quality practices if their entire season is spent with a meet
on Wednesday and a meet on Saturday. The idea of six regular meets was
offered as a number that will allow for enough consistent practice for the
swimmers to improve.
2) I suspect this depends on the quantity/quality of the junior coaches
available. FAST will be prepared to provide three coaches with the
understanding that two might be sufficient.
3) Collindale Rec Associate will be changed to Collindale Swim Team
4) Based on CST's state experience last season, I wanted to make sure
that FAST's coaching agreement included coverage. I will add some language
to the document that allows the number of coaches to vary along with the
number of swimmers.
5) FAST will work with whatever schedule CST needs for payment. I
understand that CST's business model (at least this season) doesn't generate
cash flow until swimmers join the team. I'll add a payment schedule into
the document that allows for the first portion of the payment to be made in
June with the following portion of the payment due in early July.
From: Andy and Heidi Mechtenberg [mailto:mechtenberg@xxxxxxxxxxx]
Sent: Friday, April 04, 2014 8:16 AM
To: 'Lance Holter'
Cc: cst_2014_board@xxxxxxxxxxxxx
Subject: RE: FAST Coaching Services Agreement
Lance, the following potential changes to the services agreement have been
suggested:
This contract refers to only 6 regular meets but we were wanting at least 7
possibly 8 meets.
3 coaches per regular meet are listed , but we would likely need no more
than 2 along with our junior coaches. Thoughts?
In # 8 change "Collindale Rec Association" to "Collindale Swim Team" as far
as reimbursing the coach for travel costs.
In #8 some also wondered about the open-endedness about the number of
coaches provided for the state meet because of the time and travel
reimbursement costs. Do you think this should be defined? Perhaps it
should be framed around the number of kids going to state and the number of
kids we had on the team? (thinking on the fly here - income vs
responsibility taken into account) If there are a lot of kids at state then
there logic dictates more coaches are needed.the head coach, assistant coach
and junior coaches. If only a handful, then perhaps just one coach. In
our history, a lot of relay teams have always been taken down, with only one
state qualifier per relay team being required I believe. Depends entirely
on the head coach to determine this philosophy.
There are no terms for when payment is rendered. Perhaps early June at
75-80% with the rest in early July. I hate to have an agreement signed and
a coach signed on without some kind of payment ready to go at the beginning
of the season however this is truly a function that we are starting the year
a bit cash starved and have to wait until we have some cash in hand in order
to make payment. Hopefully this would not be a problem in future years.
The agreement price for coaches would be tight if we ended up with 60
swimmers or less, but all other numbers look good if our member numbers come
in above that.
Thanks!
-Heidi
From: Lance Holter [mailto:lholter@xxxxx]
Sent: Thursday, March 27, 2014 4:21 PM
To: Mechtenberg, Heidi
Subject: FAST Coaching Services Agreement
Heidi,
I've attached the preliminary Coaching Services Agreement between CST and
FAST.
Please take a look at the agreement. If you have questions, concerns,
additions, or subtractions you'd like to make to the document please respond
to this email or feel free to give me a call.
Lance Holter
FAST Board President
970-229-9339
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