Here is what I do when I find the RTF files appear too big, which they usually are. I have to convert it to text file to get the size smaller.
But first need to replace pagebreaks with XXXX or something else that you like so that you can put the page breaks back later.
After I save it as text file in word, I close the file, open it again in word, replace the XXXX with my page breaks and then save it as RTF.
You may have to do a font change too, but this procedure usually gets the size down for me.
Mary Anne -------------------------------------------------- From: "Melissa Smith" <mdsmith25@xxxxxxxx> Sent: Tuesday, February 02, 2010 10:30 AM To: <bksvol-discuss@xxxxxxxxxxxxx> Subject: [bksvol-discuss] Re: rtf files and MS Word
Well, When I pasted it in a new document and saved it as a .doc file, it was smaller, about 3 mb., but every time I save it as an rtf, it is over 4 mb. I tried just as you described, and I also tried copying and pasting, then saving directly as an rtf, without saving as a .doc first, both were over 4 MB. Would there be any harm in editing it as a .doc file, and then just saving it as a .rtf file just before uploading?Thanks, everyone. Melissa Judy s. wrote:Melissa, one other thing to try that I can think of. While inside the file, do a control a to select the entire contents. Then, do a control c to copy the entire contents. Then, create a new document with a control n. Paste the contents of the original into it with a control v. Save this new file, with a new file name, but save it as a Word Document, not as a rtf. Then, save it again, with yet another new file name, this time as a rtf file.Then go look at the size of the new rtf file and see if the size is much better. If it is, then move ahead working with the new rtf file.I've found that sometimes this will work, when you've got what you're describing going on. It strips out spurious codes that can find their way into the document.Judy s. Melissa Smith wrote:Well, neither of these was checked. Embed smart tags was. I unchecked it, though I'm not sure if that made much of a difference. Any other ideas?Thanks, Melissa Monica Willyard wrote:Hi Melissa. Two things might be causing this. One is caused by having fast save enabled. It's in the options dialog. With that turned on, Word keeps appending things to your document instead of just re-saving your file. Itmakes files larger than they need to be.The other thing that might be happening is if you have Word set to embed a copy of your fonts in your files. This is done if you want to send files to people, and you don't know if they have a particular font you're using, like a handwriting font. Since most people have Times New Roman, embedding fonts isn't needed. Again, this is a checkbox in the options of Word. It should be unchecked by default unless you frequently send documents to other peoplewhere a special font is needed.I hope this helps. If both of these options are unchecked, I have no clue. I do know that when I fix page breaks and fonts in Word, my resulting file is somewhat larger than when it was in Kurzweil. I don't know why, but suspectWord adds some extra formatting code to the file. Monica WillyardCheck out my books and accessible book lists on Goodreads at http://www.goodreads.com/profile/plumlipstickTo unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxxput the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line.To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxxput the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line.To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxxput the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line.To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxxput the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line.
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