[bksvol-discuss] Re: Validating instructions
- From: "Gerald Hovas" <GeraldHovas@xxxxxxxxxxx>
- To: <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Wed, 22 Mar 2006 17:11:03 -0600
Here they are.
Gerald
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of
juddysbuddy@xxxxxxxxxxxx
Sent: Wednesday, March 22, 2006 4:58 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Validating instructions
hey you all
The pack rat has hit a wall. My lovely computer decided to erase all of my
saved email over the weekend, which I am sad to say was over five thousand
items.
Anyway, the validation instructions was one of them. I use them help
volunteers not on this list. Would someone please be willing to send it to
me again?
Thank you so much! I greatly appreciate it.
Shelley L. Rhodes B.S. Ed, CTVI
and Judson, guiding golden
juddysbuddy@xxxxxxxxxxxx
Guide Dogs For the Blind Inc.
Graduate Alumni Association Board
www.guidedogs.com
Dog ownership is like a rainbow.
Puppies are the joy at one end.
Old dogs are the treasure at the other.
Carolyn Alexander
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Validation Help
Step 1: Download
There are two main steps in the Publish process. The first is to
Download the Book for Validation.
Choosing a file to Download
Selecting the Step 1: Download link will take you to the Download for
Validation page. This page presents a list of submitted books awaiting
Download.
Important: You will need a program that can uncompress .zip files to
perform the Download for Validation step. WinZip and PkUnzip are two
examples. Windows XP computers have .zip decompression built into
Windows Explorer, so you can simply double-click the file icon.
The tools at the top of this page allow you to sort this list, if you wish.
* To sort the list by title, select the "Title" radio button, enter the book
title you are looking for in the text box, and click Submit. If you only
know a part of the title, enter that in the textbox (this will act as a
keyword search).
* To show only titles by a certain author, select the "Author" radio
button, enter the author's name in the text box, and click Submit. If
you only know a part of the author's name, enter that in the textbox
(this will act as a keyword search)
* To sort the list by file type, choose the file type from the drop-down
list and click Submit. You may wish to do this if you use a reading
assistance application (such as Open Book or Kurzweil) and can help
convert these files.
If you do not wish to sort the list, proceed to the bottom of the page
and select a book to Download. Please note the file type before
downloading. Please only download .ARK, .WYN or .KES files if you are
a user of a relevant reading assistance application (Open Book, Wynn,
or Kurzweil). Likewise, do not download .BRF files unless you have a
program that can handle Grade 2 Digital Braille. Anyone with Microsoft
Word may download the .DOC files, and anyone with a word
processing program will be able to handle .RTF and .TXT files.
Volunteers who also scan and submit files to Bookshare.org are
encouraged to allow other volunteers to validate them. However, if
you have already cleaned up your submission and are certain that it is
complete and ready for approval, you may validate it yourself. Please
do this as soon after submitting the file as possible to prevent another
volunteer from downloading it and repeating work you've already
done.
Tip: Users of reading assistance applications are free to download any
files for conversion. However, we encourage you to make use of your
software and work on file types that non-users will not be able to
handle.
Downloading the file
Once you have selected the file you want to Download, click the
"Download" link next to that file.
You will be taken to a page with some summary information about the
book. It is strongly recommended that you review this information, as
it may be helpful in the validation process. For example, if the
submitter has re-submitted a book already on Bookshare.org, he or
she may have noted in the comments field here that this re-
submission replaces a copy of lesser quality. Alternatively, this
summary information may include a note from another volunteer or
the Bookshare.org Administrator asking you to confirm a specific piece
of information still in question before deciding to approve or reject the
book.
At the bottom of this page is a link to download the file you selected.
Click this link.
A dialog box will appear, asking whether you would like to open the file
from its current location or save it to disk. The latter will be
preselected, so you can simply select OK.
At this point you will be asked where to save the file (note that the file
has a .zip extension). Save the file anywhere on your computer you
wish, preferably a directory that is easy to find and remember. Then
click "Save."
Tip: If, at this stage, your browser attempts to download
"download.html" instead of a .zip file, the download process is being
interfered with by an anti-virus program, a pop-up ad prevention
program, or by heightened security settings on your browser. Please
turn off any such program or lower your browser's security settings
and try the download again. If you receive the same error please
contact volunteer@xxxxxxxxxxxxxx
Converting the file
Now that the file is on your computer, you must extract the file from
the .zip archive. If you use WinZip, this is done by launching the .zip
file, and then selecting the "Extract" button. Make sure you note the
directory you are extracting the file to. Windows XP users can simply
double-click the filename/icon and then choose "Extract all files" in the
window that appears.
Once you have extracted the file, use the appropriate program to open
it. If the file extension is .ARK or .WYN, you will need to use your Open
Book or WYNN application. If the file extension is .KES, use your
Kurzweil application. BRF files should be opened with the appropriate
Braille reading program. DOC files should be opened with Microsoft
Word, and .RTF and .TXT files may be opened with any compatible
word processing or text editing program.
Regardless of the original format of the file you download for
validation, if the file extension is anything other than .RTF or .TXT, you
will need to convert the file to .RTF format. Do this by selecting Save
As and saving as type "Rich Text Format." You should perform this
conversion as the first step after opening the file.
If the file is in RTF or TXT (also known as ASCII or Simple Text), you
do not need to convert the file right away.
Checking and editing the file
Once you have opened the file, and saved it as RTF if necessary, you
should perform a few essential checks:
* Check to make sure that the book is complete. Some users may
accidentally submit partial book scans, or individual chapters. You
should at least scroll to the end of the book and ensure that it ends
with a complete sentence. While you are not required to check every
page of the book, if you do find more than one page of core content
(i.e. not including cover, frontmatter, tables of contents, pictures, or
indeces) missing, you should not approve the book.
* Note the spelling of the author's name and complete title of the book
as they appear on the book's title page. You may want to write these
elsewhere, as you will be asked to verify them during the Step 2:
Upload process.
* Verify that the book is not already available on Bookshare.org. You
can do this by returning to your web browser and entering the title in
the search box on any page. If the book is already available for
download, please note the quality rating on that copy. If the summary
information for the book you are validating did not include an
explanation as to why the book was re-submitted, you should only
approve this copy if the quality rating in the final step proves to be
higher than that of the existing copy. If the existing copy is rated
"excellent" and the summary information does not include an
explanation as to why the book was re-submitted, you may proceed to
"Step 2" Upload right away and reject the book.
* Confirm that the book contains complete copyright information,
including a name and date. Even if you are sure the book is in the
Public Domain, the original copyright information must be included.
* Confirm that the book is not a proprietary digital book.
Bookshare.org cannot accept submissions of RFB&D digital books,
Web-Braille books from the Library of Congress, or any other
proprietary e-Book source. RFB&D and Web-Braille books may include
passages like the following:
Please keep in mind that these books are intended for RFB consumers
only. Distribution of the book is not allowed.
Produced in braille for the Library of Congress, National Library Service
for the Blind and Physically Handicapped, by Associated Services for
the Blind.
If you encounter either of these messages, please proceed with Step
2: Upload, but reject the book (selecting the "other" radio button and
entering an explanation of the book's source in the comments field.)
* Scan the text at the beginning of the book, and remove anything
that appears not to have been part of the original book. Remove any
text regarding "the extext of" or "etext by". DO NOT DELETE the table
of contents, copyright page, dedication, or introduction to the book.
* Please take a moment to assess the text quality of the book and get
a general sense of the number of scanning errors, adjusted for
corrections you've made. You will be asked about the text quality
during the Upload to Publish process. While an automated analysis will
occur at that point, you may also choose to reject a book that you
determine to be completely unreadable due to scanning errors. Before
doing so please keep in mind that all scanned books contain errors,
and that the person submitting the book was likely able to read this
copy him or herself.
* Please also take a moment to assess the amount of adult content in
the book, and whether access to it should be restricted to members
over 18. You will be asked about adult content during the Upload to
Publish process.
Editing and Proofreading: Depending on how much time you want to
spend, you may wish to proofread some or all of the book. Please note
that you are not required to peform additional editing or proofreading.
As long as you have completed the required checks above, you may
proceed with the validation process.
If you plan to edit the book you are validating, you may wish to review
Bookshare.org's Guidelines for Volunteer Editing. Note that these
guidelines are not exhaustive. Many volunteers gather useful editing
tips from the Bookshare.org Volunteer Discussion list. You may join
that list by sending an email to bksvol-discuss-request@xxxxxxxxxxxxx
with the word "request" in the subject line (without
quotation marks).
Guidelines for Volunteer Editing
* Errors in the text: Please feel free to correct obvious scanning and
formatting errors. All scanned books will have some character
recognition errors. Correcting errors without an original copy of the
book can be an inexact science, so volunteers are not required to
correct all errors.
* Deleting illegible text: Often times the frontmatter of a book, such as
the dedication page, the title page, and the table of contents, will be
rendered illegible by character recognition. The same can be true of
picture pages and indices. If you determine that the text on these
pages is illegible and without value, you may delete the text. However,
if the pages in question are part of the numerical sequence of pages in
the book, you should do your best to preserve the pagination, i.e.
ensure that the page breaks do not move due to removal of illegible
text.
It is rare that an entire page of a book's core content will be rendered
illegible. While you are free to fix errors in the core content, simply
removing illegible text does not improve the reader's experience and
may in fact make the book harder to read (as well as disrupt
pagination). Thus within the book's core content you may fix illegible
text but should not simply remove it.
* Adding text: Do not add any text of your own to the book. Doing so
is a violation of your volunteer agreement and could result in a
violation of copyright law. An exception to this would be text entered
to explain a picture, chart, or other graphic element rendered
unreadable by character recognition. You are not required to enter
such explanatory text but may do so if you choose.
* Pagination, page numbers and running headers and footers: After
validation, Bookshare.org books are sent through an automated script
that attempts to do four things: 1. Identify page numbers, 2. Identify
recurring text at the top and bottom of each page (called "running
headers/footers"), 3. Remove all running headers and footers, and 4.
Replace page numbers with pagination code that will allow readers to
navigate the published book by page. This automated script is
designed to work well on a typical scanned book, so if the file you are
working on was scanned with decent software and pagination was left
intact, you should not need to do any additional work to ensure correct
pagination in the published file.
Volunteers can assist this tool by "normalizing" headers, footers, and
page numbers in submitted files where they do not appear consistent.
Normalizing such a headers/footers helps but it needs to be a
complete job, as normalizing just a few headers could skew the
probability of properly recognizing them throughout the book. If you
wish to undertake this task, please be sure to:
1) Check line position of text (the first paragraph on a given page
should be the header, the last should be the footer)
2) Check that page numbers should have a space on either side,
separating them from the header/footer text. If the page number is
the first character in a header it does not need a space before it; or if
it is the last character in a footer it does not need a space after it.
3) Only change text in the header or footer in order to make it look
like all other headers/footers
4) Perform 1-3 on every page.
Remember that the automated tool is designed to be effective on most
scanned books so that you should undertake this "normalization"
process only if you are sure that the headers and footers in the book
you are validating are inconsistent and if you are able to normalize all
of them throughout the book.
When you have completed these steps, save the file to your computer. Files that
were
downloaded as .TXT (ASCII) files may be saved as .TXT, unless you
added significant text formatting that you wish to save. All other files
should be saved as .RTF (Rich Text Format).
You are now ready for Step 2.
Upload to Publish
Once you have saved the file, return to Bookshare.org and select Step
2: Upload from the toolbar.
You first arrive at a page headed Upload to Publish. Select the book
from the list that you wish to Publish and click Upload.
You will be taken to a page headed Book Validation, which you will use
to validate key information before the book is published on
Bookshare.org.
Title Help
The title that appears in this box was given by the person submitting
the book originally. If it is different from what you read on the title
page, you should correct it. If you did not find a title in the book, you
may validate the submitter's title by entering the book's ISBN (if
included) into a search on a book cataloging website such as
Amazon.com or the Library of Congress (www.loc.gov).
Select the "Search for Similar Titles" link. A new window will appear,
and the search tool will search for matches for the title. If an exact
match is found and the quality rating of the book you are working on is
not better than the match that is found, proceed to the bottom of the
page and reject the book. Choose the "Book is Already on
Bookshare.org" radio button on the following Reject Book page. If an
exact match is not found, the book is not a duplicate and you may
proceed.
Author Help
The author(s) that appear in this box was given by the person
submitting the book originally. If it is different from what you read on
the title page, you should correct it. If you did not find the author's
name in the book, you may validate the submitter's title by entering
the book's ISBN (if included) into a search on a book cataloging
website such as Amazon.com or the Library of Congress
(www.loc.gov).
Author names should be entered in the [first name] [last name]
format. For example: "Alice Walker".
If you are unsure if the entered name is the correct form, please use
the "Search for Similar Authors" link. If the author you are looking for
is already on Bookshare.org, please use the same form exactly.
Do not type the words "by" before the author name.
If the book has multiple authors, enter each name separated by
commas. For example: "Stephen King, Peter Straub".
For books with translators, editors, or other contributors, list the name
after the author(s) followed by a description of that person's role in
parentheses. For example: "Jules Verne, F.P. Walter (translator)" and
"Walter M. Smith (editor)"
Certain books, such as governmental tracts (e.g. The U.S.
Constitution, the Magna Carta) and some computer manuals (e.g.
Microsoft Windows Users Manual) will appear to have no author. If no
individual is listed as the author, the corporation, agency, organization
or nation associated with these documents (e.g. The United States
Government, Microsoft Corporation) is an acceptable entry.
Copyright Name Help
The copyright name should match the one you found on the book's
copyright page. If it does not, correct it. If the text "by" is inserted
before the copyright name, delete it.
Copyright Date Help
The copyright date should match the one you found on the book's
copyright page. If it does not, correct it. The copyright date must be
entered in yyyy format. If multiple dates are listed, please enter the
most recent date.
Brief Synopsis Help
The person submitting the book may have entered a brief synopsis of
the book. If they did not, and you have read the book, you may wish
to enter one of 200 characters or fewer. If there is already a brief
synopsis but it is inappropriate for the book, please change or delete
it.
Check In Format Help
Please select the format of the file you are uploading. If you
downloaded a .TXT file upload the file as .TXT. BRF files must be
uploaded as BRF. Otherwise, you must select RTF.
Upload Help
Browse your computer and select the file for Upload.
Some versions of screen reading software will not speak the upload
button, while others will not speak either the filename entry dialog or
the upload button. If you are experiencing either problem, find the file
format selection combo box. Tab once from this element an you will be
in the text entry field, where you can enter the path to the book you're
submitting. To do so, enter forms/msaa mode here and type the path.
Alternately, tab one more time to find the browse button. Select this
button (hit enter only if you are in forms mode!) and a file browse
dialog will launch and speak normally.
Text Quality Help
In this section you will find data about the quality of the text. This
information refers to the number of scanning and character recognition
errors found by our automated analysis tool. Based on the percentage
of errors found, one of the three ratings below will be automatically
selected - Excellent, Good, or Fair. If the rating is either Good or Fair,
consider whether the book contains:
· Proper names
· Dialect or technical terms
· Non-English language words
If so, the percentage of scanning errors will have been overstated, as
many of these words will be correct but not in the automated
dictionary. You may want to upgrade the quality level if this is the
case. If the rating is Excellent, please do not change it.
If you are considering approving a book that is already available from
Bookshare.org, and this rating is higher than that of the existing book,
you may approve the book under consideration as a replacement.
Please note this in the comments field at the bottom of this form.
Adult Content Help
Next you will find data about the percentage of profane, violent, or
sexual words the automated tool found. This information is used to
assign an Adult Content rating to the book, which will restrict access to
it to members older than 18. Please confirm, based on your reading of
the book, that the Adult Content checkbox reflects the appropriate
rating.
Please use your best judgement for determining adult content. While
we understand and respect that different people have different
standards for what is acceptable subject matter, a general guideline to
consider is this: in a large well-stocked bookstore, would somebody
under the age of 18 be able to get this book off the shelf, pay for it,
and walk away. Books of an obvious explicit sexual nature or that
incite hate should be be considered Adult Content. If unsure, mark the
book as adult content, and explain in one or two sentences what about
the content of the book warrants this selection in the comments field.
Categorization Help
Select categories for the book. Bookshare.org users will be able to
search books based on these categories. The person submitting the
book originally chose a category, but you may add as many additional
categories as are appropriate for the book. Many books will fit into
more than one category.
ISBN Help
The ISBN (International Standard Book Number) can often be found at
the beginning of books. If the ISBN number is not filled in but you
found it in the beginning of the book, you may fill it in here. An ISBN is
not required for approval of a book. If, upon submitting this form, you
receive an error that the ISBN is not valid, you may leave this field
blank and re-submit the form.
Long Synopsis Help
If a long synopsis was not already filled in, you may enter one if you
are familiar with the book. If a long synopsis is present but does not
appear to be appropriate for the book you may delete it. This synopsis
is limited to approximately 500 words.
Comment for Acceptance Help
Enter any additional comments that you feel the administrator may
find useful when approving this book, or address any questions the
administrator may have asked.
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