Kim, there is a drop down box in my version of Word, in the upper left hand toolbar that's the style box. It tells you what 'style' has been applied to the document. Normally, you don't ever have to worry about it. But sometimes I've discovered it's can be what's going on when a book I'm proofreading acts funky when it comes to changing formatting stuff.
Here's a link to an explanation from Microsoft of what using the style stuff is supposed to do. It says its for Word 2007, but really, the idea is the same in any version of Word from Word 2000 on up.
http://office.microsoft.com/en-us/word-help/style-basics-in-word-HA010230882.aspx Judy Kim Friedman wrote:
Hi, Judy, is there any way to enter the document and just find out what style the book is in? Is there anything in the scanning and proofreading manual which would help submitters and proofreaders know what style or styles a file for Bookshare should have? I've never looked at the style of a file as I don't know what it means or what to do about the information I get. I guess this is one more thing submitters and proofreaders might have to get interested in (especially if one doesn't see and wouldn't know necessarily to check for disparate styles in a book. (Goodness knows, I certainly wouldn't know about that. I just write stuff in text, proofread my spelling, send it off and hope its readable to everyone (smile). Regards, Kim. -----Original Message----- From: bksvol-discuss-bounce@xxxxxxxxxxxxx [mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Judy s. Sent: Monday, August 01, 2011 8:28 PM To: bksvol-discuss@xxxxxxxxxxxxx Subject: [bksvol-discuss] Re: The case of the proliferating page breaks Kim,I don't know if this is the case for your document, but if the document was creating using different styles (using the styles settings in Word),then global replaces and global paragraph formatting changes may not work. The styles command seems, in my experience at least, to freeze certain things so that global changes that are done after the styles are set do not affect all the text..For example, I'm proofing a book right now that has a 'style' that gets invoked when the font is supposed to change to bold, instead of the textjust being changed by formatting codes to bold. I can not select those sections of text combined with any other sections of text and then do a global 'unbold' -- it won't work. Instead, I have to select just the text that is bolded by that specific style sheet it is calling to make any changes in it's format. It's a total pain in the rump as this bookshas, so far, over 77 different style settings that it's invoking!If that's what's going on with your book, then I don't have any solutions--just an explanation of what's going on.I haven't found a way to strip out all the style sheet stuff that leaves in all my page breaks, so if anyone knows how to do this I'd be grateful! Judy Kim Friedman wrote:Hi, I'm working on a document which is kind of peculiar. First of all,the submitter set the whole thing to custom size (22 inches by 8.5inches) and the paragraph presentation was set to the usual standard as mentioned for optimum proofreading. Even though this was apparentlythe case, the document when opened in Word 2003 said the file had 256 pages when the actual page count in the book is 216 pages. I followed thisprocedure: 1. Selected the entire document which took me to the bottom of the file: 2. Entered the format menu and selected the paragraph settings. My question is how is it possible for one to get into the paragraph settings and somehow deselect the document so that one isn't getting the whole file set correctly? I was under the impression when one selected the entire document and went into the paragraph presentation dialog boxes that whatever changes one made was supposedtoaffect the whole document and not have the internal pages set differently from what it's supposed to be. Is there some settings in Word which are configured wrong or is it some peculiarity of the scanning program or OCR which has messed up this pagination so this proliferating page break situation occurs? I consulted with Rick Costa who had the file in front of him. I was told that about ten percent of the document must have a lot of white space which seemed to cause the huge amount of page breaks. He is also curious to know if the screen reader affects the file in any way. I don't think this is so just because its job is simply to read what is on the monitor screen. Idon'tsee how an .rtf file or it's opening in MS Word should affect it. Ialsodon't see why going into the paragraph presentation in the formatting menu should deselect what was selected. Do any of you know? This would be very helpful to submitters who turn in files and it would also help proofreaders who come across this proliferating page break phenomenon. Regards, Kim Friedman. P.S.: The book I'm working on is Scales of Retribution by Cora Harrison. (It is the sixth installment of theBurrenmystery series by her.) K.To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxx put the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line.To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxx put the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line. To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxx put the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line.
