[bksvol-discuss] Re: The case of the proliferating page breaks
- From: "Kim Friedman" <kimfri11@xxxxxxxxxxx>
- To: <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Tue, 02 Aug 2011 00:16:40 -0700
Hi, Judy, I also wrote to Mike, and he has yet to get back with me. Did
you have to press the enter key when you heard the name of your book?
I'm stymied about what to do next. Regards, Kim.
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Judy s.
Sent: Monday, August 01, 2011 11:54 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: The case of the proliferating page breaks
Oh, man, that works great! I just tried it on a book that had over 100
user defined styles embedded in it (all kinds of crazy font changes) and
it stripped it all out. Thank you, Misha!
Judy s.
Mike wrote:
> Judy and Kim,
>
> Just about a year ago I found a way to strip all the styles out of a
> file if you are using Word 2003 or earlier (it can also be done for
> Word 2007 and 2010 and the process is similar but I don't quite have a
> keyboard only, no mouse click version written down. If someone really
> needs that, I'll try to figure it out). Here is my email from back
> then ...
>
> Woohoo! I have found out how to remove all styles from a MS Word
> document. As well as I can I will give instructions for both
> unsighted and sighted (this is not guaranteed to work in Word 2007,
> but it should work in all earlier versions) ...
>
> Select the tools menu (alt-t)
> Go down (arrow down) to Templates and add-ins (yeah really intuitive,
> no wonder no one found it before)
> Select or hit enter, this opens a dialog box which can pretty much be
> ignored
> Select the organize button (alt-o)
> This opens another dialog box (more fun all the time)
> This dialog has several tabs, but the one it opens to by default
> (Styles, hey that sounds useful) is the one we want
> This dialog has two list boxex one on the left, one on the left and
> one on the right, and other text boxes and buttons. Right now we are
> only interested on the list box on the left, it is a list of all the
> styles in the current document.
> Select the first item in the list box on the left (tab and then arrow
> down once)
> Now select all the items in the list box (shift-end is the easiest for
> everyone to do this step)
> Now select the delete button (alt-d)
> You will now get a dialog that starts Do you want to delete (and then
> gives the name of the first style)
> Select the Yes to All button (tab, then enter or alt-a)
> Now you will get several dialogs that say cannot delete default style
> normal or whatever. Just hit enter for ok to all of them.
> When all those dialogs are gone, so are all those extraneous styles.
>
> On the general topic of removing unnecessary formatting by selecting
> the entire document and using the paragraph dialog, you can set both
> left and right indentation to 0, set before and after spacing to 0,
> set line spacing to single and special to none. You can go into page
> setup and set the margins to 0.3 for top, bottom, left and right (Word
> often complains about putting in 0 for margins because it knows most
> printers can't actually print to the margin, but 0.3 seems to work
> with every printer I've ever had). If there are still extra soft page
> breaks you can set the font size to something less than 12 (once it is
> converted at bookshare any font 12 point or less is all treated the
> same anyway).
>
> Finally, if they are really all soft page breaks, the bookshare
> conversion tools are supposed to not be affected by them anyway, so
> you can just ignore them rather than doing all the stuff given above..
>
> Misha
>
>
> On 8/1/2011 8:28 PM, Judy s. wrote:
>> Kim,
>>
>> I don't know if this is the case for your document, but if the
>> document was creating using different styles (using the styles
>> settings in Word), then global replaces and global paragraph
>> formatting changes may not work. The styles command seems, in my
>> experience at least, to freeze certain things so that global changes
>> that are done after the styles are set do not affect all the text..
>>
>> For example, I'm proofing a book right now that has a 'style' that
>> gets invoked when the font is supposed to change to bold, instead of
>> the text just being changed by formatting codes to bold. I can not
>> select those sections of text combined with any other sections of
>> text and then do a global 'unbold' -- it won't work. Instead, I have
>> to select just the text that is bolded by that specific style sheet
>> it is calling to make any changes in it's format. It's a total pain
>> in the rump as this books has, so far, over 77 different style
>> settings that it's invoking!
>>
>> If that's what's going on with your book, then I don't have any
>> solutions--just an explanation of what's going on.
>>
>> I haven't found a way to strip out all the style sheet stuff that
>> leaves in all my page breaks, so if anyone knows how to do this I'd
>> be grateful!
>>
>> Judy
>>
>> Kim Friedman wrote:
>>> Hi, I'm working on a document which is kind of peculiar. First of
>>> all, the submitter set the whole thing to custom size (22 inches by
>>> 8.5
>>> inches) and the paragraph presentation was set to the usual standard
as
>>> mentioned for optimum proofreading. Even though this was apparently
the
>>> case, the document when opened in Word 2003 said the file had 256
pages
>>> when the actual page count in the book is 216 pages. I followed this
>>> procedure: 1. Selected the entire document which took me to the
bottom
>>> of the file: 2. Entered the format menu and selected the paragraph
>>> settings. My question is how is it possible for one to get into the
>>> paragraph settings and somehow deselect the document so that one
isn't
>>> getting the whole file set correctly? I was under the impression
when
>>> one selected the entire document and went into the paragraph
>>> presentation dialog boxes that whatever changes one made was
>>> supposed to
>>> affect the whole document and not have the internal pages set
>>> differently from what it's supposed to be. Is there some settings in
>>> Word which are configured wrong or is it some peculiarity of the
>>> scanning program or OCR which has messed up this pagination so this
>>> proliferating page break situation occurs? I consulted with Rick
Costa
>>> who had the file in front of him. I was told that about ten percent
of
>>> the document must have a lot of white space which seemed to cause
the
>>> huge amount of page breaks. He is also curious to know if the screen
>>> reader affects the file in any way. I don't think this is so just
>>> because its job is simply to read what is on the monitor screen. I
>>> don't
>>> see how an .rtf file or it's opening in MS Word should affect it. I
>>> also
>>> don't see why going into the paragraph presentation in the
formatting
>>> menu should deselect what was selected. Do any of you know? This
would
>>> be very helpful to submitters who turn in files and it would also
help
>>> proofreaders who come across this proliferating page break
phenomenon.
>>> Regards, Kim Friedman. P.S.: The book I'm working on is Scales of
>>> Retribution by Cora Harrison. (It is the sixth installment of the
>>> Burren
>>> mystery series by her.) K.
>>>
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>
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