Kim, you can choose to not have Word check for grammar errors. When you have a document open, press the f7 key to bring up the spelling and grammar dialog. Tab over to the check box that says check grammar. Uncheck this box, and it shouldn't check for grammar errors. If you tab one more time, there is an options button. If you select this, there are choices in here for what spelling and grammar items you would like to check for. For instance, there is a box that says something like don't check for words with numbers. This box is something that sighted proofers may want to uncheck, maybe we'd have fewer books with zeros for O's and ones for L's. Of course, I know our volunteers are better at catching these than the outsourcers are. smile
Melissa Smith On 4/12/2011 7:41 AM, Kim Friedman wrote:
Hi, Bob, when I proofread a book, it's on my computer and I open the rtf file after I've copied it and re-named it (leaving out my name and any hold mentioned in the title). When I enter the file, MS Word 2002 takes over and my screen reader is set to read me all punctuation. When my Braille display is recognized, I usually listen to the speech and follow along in Braille. Now, I have to listen very carefully and make sure that when I come to an end of a quotation, there is no space between the last mark indicating the end of the sentence and the quotation mark. I try to make sure the spelling of characters' names is consistent, no scannos get past me, words are hyphenated if needed (moon-pale, for example). I read the whole book, correcting as I go. I don't know if that helps you out, but that's what I do when I'm proofreading. I do the preparation of certain things before I start so I don't have to correct smart quote and the like. If I can find-and-replace stuff, I try to do that before I start reading. I just keep reading until I finish the book. I know if I were to use the spell checker in Word, it would bug me by trying to correct the author's grammar, and I'm not interested in that if that what is written by him/her. I prefer to keep the file in rtf if possible. Regards, Kim Friedman. -----Original Message----- From: bksvol-discuss-bounce@xxxxxxxxxxxxx [mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Bob W Sent: Tuesday, April 12, 2011 4:21 AM To: bksvol-discuss@xxxxxxxxxxxxx Subject: [bksvol-discuss] Re: How-to Hi Kim. Could you tell us what tools you have available to you? You are right, a spellcheck in word would be very time consuming. I use Kurzweil to proofread books and couldn't live without it. It has a feature called "rank spelling" that does a quick spellcheck of your book it gives you a list of uniquely misspelled words and how many times they occur in the book. It has another feature called "apply corrections" which looks for known scanning errors and corrects them. I don't like this feature as well because it does all its corrections without giving you the opportunity to say whether or not apply each one. Let us know what tools you use to proofread books with and perhaps we can be more helpful. Bob A learning experience is one of those things that says, 'You know that thing you just did? Don't do that.' Douglas Adams ----- Original Message ----- From: "Kim Friedman"<kimfri11@xxxxxxxxxxx> To:<bksvol-discuss@xxxxxxxxxxxxx> Sent: Tuesday, April 12, 2011 4:23 AM Subject: [bksvol-discuss] How-to Hi, since my Braille display isn't co-operating with me while I'm reading and proofreading for mistakes, How do I use the Bookshare tools for spell-checking the file? I suppose I can do it through Word, but I'm rather stumped. I can spell-check an email message just by hitting the f7 key, but going through a 500-page (approximately) book is rather daunting, to say the least. I've kept the file in rtf format and don't wish to muck about with it if I can avoid it. Please give very detailed answers as I think I'll need them. Assume I don't know what I'm doing and proceed from there (smile). Regards, Kim Friedman. P.S.: The more excruciatingly detailed you are, the more I'll probably be able to grasp any concepts you might have to share with me. K. To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxx put the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line. To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxx put the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line. To unsubscribe from this list send a blank Email to bksvol-discuss-request@xxxxxxxxxxxxx put the word 'unsubscribe' by itself in the subject line. To get a list of available commands, put the word 'help' by itself in the subject line.
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