Hey guys, My strictest apologies for not being at the meeting. I was actually at my computer, but I got lost in the paper I was writing and lost track of time. I apologize and hope I don't make this mistake in the future! Although I've written a brief goal for my position on the website, seeing as my position isn't quite defined yet, I'm going to draft up a list of ambitious but reasonable (does that make sense...?) goals. I spoke to Neil a month or so ago about an idea I had to host job fairs at the bigger engineering schools and invite industry reps who can rent out tables for $200 or so each, with pizza provided. Faculty members could also show up to make it more professional. I brought this up with Dalhousie's Dean of engineering briefly and he said that his staff would likely help organize it, and if successful, he would put a good word in with the MUN and UNB Deans of engineering. He seems very supportive of ACES and would love to see us do some stuff. This is one idea I have that could possibly raise thousands. As for the potential sponsors, I've started on that list already. Haven't got far yet but I'll be asking for lists from the co-op offices. Work in progress, on hold for exams! As for CFES... hell yeah I'll be there. I look forward to having a good time. Cheers guys! Justin P.S. This is my email for Gmail conferencing. On Sun, Nov 28, 2010 at 7:08 PM, Neil McPherson <nl516205@xxxxxx> wrote: > Good Day Everyone: > > The meeting has been concluded. In attendance was Mike, Salim, Hannah, and > myself. It started around 5:05pm and ended 5:55pm. > > Here is a brief summary of the meeting: > > Goals for positions > If you have not sent your profile information to Bryce, please do. What I > would like to see is a professional goal set for yourself regarding your > position. If you are not sure what this should be or how you can accomplish > it, send me an e-mail and I will try to get you started. > > Updated Constitution and Policy Manual: > Mike and I have gone through both of these documents and made a lot of > organization corrections, and such. It should be ready to go up on the > website shortly. > > Handbooks: > UNB has received theirs. MUN should have theirs soon. There are still a > few schools that have not received them. Mike will be bringing some to > NSAC. I will drop some off to SMU. > > The CU Advertising contract I sent around was discussed and we are going > with them as this is the easiest solution for the handbooks and with dealing > with Friesens. > > Handovers: > I think everyone has received some sort of handover although the VP Finance > one is incomplete. We need a bank account to deposit the membership fees > into. It states in the policy manual that are bank account is supposed to > be with TD bank, but because we are having trouble with getting access to > this account with our name on it, we need to open an account with another > bank in order to deposit the fees before the cheques become outdated. I > will be opening an account with BMO as a temporary fix to this problem. > > ACES Financial Situation: > Well, other than what I mentioned above, we are still in debt to Friesens > (4500$ approx) and to Dal (4000$ approx). Once I open up the bank account > with BMO, Whitney and I will meet to try and pain a picture of ACES finance > using a spreadsheet and then distribute it. > > AEC: I have not heard back from Natalie since the last e-mail I sent her. > I will try again in a few days. So far, registration for the AEC is open > and available through the website I sent a few days ago. I plan on > attending AEC, not sure if I will compete, but either way I will be there. > If you plan on attending, let me know. > > CFES: > Both Mike and I will be going to CFES as the ACES delegation. If you are > not able to attend CFES congress at MUN, but you want something brought up, > let us know, We will bring up anything, within reason, on behalf of the > ACES membership schools. If you are going to CFES, please let me and Mike > know so that we can try and set something up for ACES while we are in St. > John's. > > The meeting lasted about an hour, but there are still things that need to > be done and sorted out. Here is a list of things I want to see done before > the next ACES meeting in January: > > Everyone: > Set up a G-mail account. This will be used for video conferencing for the > next meeting. Send your gmail address to Mike once done. Mine is > neilistoocool@xxxxxxxxx > Don't ask about the "too cool", I thought it was awesome when I set up that > account when I was 19; quite some time ago. > > Profile info sent to Bryce. Everyone info should be loaded on the ACES > website by this time as well. > > VP Comms: > 1. A contact list of all ACES executive to include: > gmail account > cell phone number > > 2. Keep a record of this e-mail for minutes of the meeting today. > > 3. Create a separate distribution list for confidential info. The reason > for this is because this free lists distribution list is accessible to > anyone on the internet. Some of the information we will be dealing with in > the future may be confidential. Keep this in mind when using the > aces-caeeg-board@xxxxxxxxxxxxx list. > > VP Finance: > 1. A spreadsheet done up with all the current ACES financial information. > I realize that we will have to meet in person for this to happen. Maybe a > day during the exam period when neither of us have exams. > > 2. Get the bank account from TD transferred over for signing authority > which will include you, myself, and Mike. I will do what I can to help with > this as this is my biggest issue right now with handover. > > Prof Dev Directors: > 1. Make contact with your respective Provincial Professional Engineering > Organizations. I sent out examples of letters that were sent out last year. > Once you make contact, see what if anything they can do for ACES in terms > of sponsorship, Professional Development, etc. > > Handbook Director: > 1. Review the files that Friesens sent you so that when it comes time to > fill out a template for next years handbooks, everything is ready to go. > Once page that will need to be changed is the new executive. If you have > any thoughts on something else you would like to see there, let me know. > Maybe a formula sheet that is tailored towards engineers. > > Director Corp Relations: > 1. Start compiling a list of companies and organizations that could be > seen as potential sponsors for ACES. This could be used towards the AEC, or > any other ACES event. The traveling career fair idea you mentioned sounds > has some real potential. This should be just a composite list for now. > Look to include companies and organizations outside of NS as well. > Anything that is in the Atlantic Provinces. Look to include contact > information with this list as well. > 2. Look to start making a generic sponsorship package template for ACES. > The one from U de M might be a good place to start, especially where > bilingualism comes in. > > Thats all for now. I will send out an e-mail in the next week or so with > an update. When I send out the notice for the next meeting in January, > everyone should have a gmail account that they can use. We will chalk this > meeting up to miscommunication on my part, but I think I've been perfectly > clear with regards to direction for the next meeting. I realize we are all > busy trying to get through are engineering undergrad degree, but I have > found that doing a little bit of ACES each week, lessons the workload once > it comes to deadlines that have to be met, and if forces me to keep up to > date with what's going on. > > Good luck with upcoming exams. Cheers. > > Neil > > Begin forwarded message: > > *From: *Whitney Hurlbut <whitneyh@xxxxxxxxxxx> > *Date: *November 28, 2010 4:35:42 PM AST > *To: *aces-caeeg-board@xxxxxxxxxxxxx > *Subject: **[aces-caeeg-board] Re: ACES BOD Meeting Sunday Nov 28th 5pm* > *Reply-To: *aces-caeeg-board@xxxxxxxxxxxxx > > How do we go on the meeting tonight? Is there a link? > > Thanks, > Whitney. > > On 6-Nov-10, at 1:15 PM, Neil.McPherson@xxxxxx wrote: > > Hey ACES BOD: > > I’m calling our first meeting for Sunday November 28th at 5pm. The > meeting should only last about an hour as I think we can deal with most of > the details for what needs to be done through e-mail. I’m asking for any > Agenda items any of you might have so that we can organize the meeting > accordingly. You don’t need to send them to me right away; this is just a > heads up. Some of the topics for discussion at this meeting will be: > > > - Goals for your respective position > - Updated Constitution and Policy Manual > - Handbooks > - Handovers > - ACES financial situation > - AEC 2011 > - CFES 2011 > > > One hour is not a lot of time to cover all these topics in depth, which is > why I would like the nitty gritty details to be covered in e-mail. Let me > know if you are unable to make this meeting date, but hopefully this is > enough advance notice that everyone can attend. Cheers. > > PS: If you have a Skype account, or a g-mail account capable of video > conference, let me know. > > > Neil McPherson > VP OutReach Fall 2010 > Dalhousie Sexton Engineering Undergraduate Society > http://daleng.ca/ > President > Atlantic Council of Engineering Students (ACES) > http://www.aces-caeeg.com/home > > > > > Neil McPherson > VP Outreach Fall Term 2010 > DSEUS (Dalhousie Sexton Engineering Undergraduate Society > http://daleng.ca/ > President 2010-2011 > ACES (Atlantic Council of Engineering Students) > http://www.aces-caeeg.com/ > > > > > >