[vip_students] Word Tutorial:Lesson 27,Styles and formatting.
- From: "Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Sun, 1 Jul 2007 21:00:57 +0100
Creating Styles and Templates
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INTRODUCTION
Styles and templates are time-saving features. They allow you to apply
consistent formatting and content to your documents.
A template determines the styles, page layout settings, menus, toolbars,
etc. that are available for the document on which it is based. By default,
every new document uses the Normal template, which includes the Normal style
(Times New Roman font, 12-point font size, left alignment, and single
spacing). However, Word offers a number of pre-defined templates that you
can use to create your own documents.
If the pre-defined templates and styles do not meet your needs, you can
create your own.
SET THE JAWS VERBOSITY TO DETECT STYLE CHANGES
JAWS will announce style changes when you have set the verbosity to detect
style. Complete the following three steps to direct JAWS to detect style
changes.
Step 1: Press Insert-V to open the Adjust JAWS Verbosity dialog box.
Step 2: Press S until JAWS announces, "Style Changes - Off." Then, press
the Spacebar to turn this option on.
Step 3: Press Alt-C to activate the Close button.
LESSON OBJECTIVE
In this lesson, you will learn how to create your own styles and templates.
IN THIS LESSON
This lesson contains exercises for the following topics:
Topic: Creating and Modifying Custom Styles
Topic: Using Templates
Topic: Creating a Template
(Creating and Modifying Custom Styles)
INTRODUCTION
If the styles offered do not meet the formatting needs of your documents,
you can create your own custom styles using the New Style dialog box. In the
New Style dialog box, you can:
. Specify the type of style you want to create: paragraph, character,
table, or list.
. Choose an existing style on which the new style will be based.
. Assign a keyboard shortcut to the new style.
. Choose a paragraph style that will be applied to the paragraph that
follows the paragraph that's assigned the new style.
. Copy the new style to the document's template.
. Direct Word to automatically update the paragraph style. (With
automatic updating, Word will modify the paragraph style to reflect
formatting changes you make to a paragraph with the style.)
To open the New Style dialog box, choose the Styles and Formatting command
on the Format menu. The Styles and Formatting task pane will appear. Choose
the New Style command in the task pane.
OVERVIEW: CREATING CUSTOM STYLES
The method for creating a custom style depends on whether you want to create
a new style or modify an existing style.
1. Creating a New Style. When creating a new style, format the text,
paragraph, table, or list with the attributes you want to include in the
style. Then, choose the New Style button in the Styles and Formatting task
pane. The New Style dialog box will appear.
Tip: If the new style is a paragraph style, you can format the paragraph.
Then, move the focus to the Style combo box and type a name for the style.
(If you want the new paragraph style to have an assigned keystroke, be
copied to the document's template, etc., use the New Style dialog box to
create the style.)
2. Modifying an Existing Style. An existing style has most of the formatting
attributes that you want. You can create a custom style by modifying that
style - adding or removing attributes from it as necessary. To modify a
style, select the style in the Styles and Formatting task pane. Open its
context menu, and choose the Modify command. The Modify Style dialog box
will appear.
EXERCISE OBJECTIVES
In the following five exercises, you will create and apply your own
paragraph and character styles.
EXERCISE: CREATING A NEW PARAGRAPH STYLE
Complete the following eighteen steps to create a new paragraph style for
the 1 Manual document.
Step 1: Verify that the 1 Manual document is open.
Step 2: Move to page 2.
Step 3: Open the Styles and Formatting task pane by choosing the Styles and
Formatting command on the Format menu.
The Styles and Formatting task pane appears. JAWS announces, "Leaving Menus
1 Manual.doc Styles and Formatting List Box Not Selected Clear Formatting
1 of 20."
Step 4: Press Shift-Tab until JAWS announces, "New Style Button." Then,
press Enter to activate the button.
The New Style dialog box appears. JAWS announces, "New Style Dialog Name:
Edit Style1."
The focus is in the Name edit field.
Step 5: In the Name edit field, type: Headline1.
Step 6: Press Tab to move to the Style Type combo box. If the Paragraph
option is not selected, choose it.
Step 7: Press Tab to move to the Style Based On combo box. If the Normal
option is not selected, choose it.
Step 8: Press Tab to move to the Style for Following Paragraph combo box.
JAWS announces, "Style for Following Paragraph Combo Box Headline1." Choose
the Normal style.
Step 9: Move to the Font combo box by pressing Tab until JAWS announces,
"Font Combo Box Arial 1 of 47." Choose the Tahoma font.
Step 10: Move to the Font Size combo box by pressing Tab until JAWS
announces, "Font Size Combo Box 14 1 of 16." Choose size 16.
Step 11: Move to the Italic button by pressing Tab until JAWS announces,
"Italic Button." Then, press Enter to apply Italics.
Step 12: Press Tab until JAWS announces, "Underline Button." Then, press
Tab once more to move to the Font Color combo box. JAWS only announces,
"Blank." (The Font Color combo box is the next field after the Underline
button.)
Step 13: Press the Down Arrow key to open the box. Press the Down Arrow key
again to move to the color options.
Step 14: In the color options, press the Right Arrow key until JAWS
announces, "Dark Blue 6 of 40." Then, press Enter to choose the Dark Blue
color.
JAWS does not indicate that you have selected the Dark Blue color. However,
you will verify the applied formatting options step 16.
Step 15: Press Tab until JAWS announces, "1.5 Spacing Button." Then, press
Enter to apply 1.5 line spacing.
JAWS does not indicate you have selected the 1.5 line spacing option. (You
can press Tab and Shift-Tab to verify.)
You have selected all of the settings for this style. Text describing the
settings for this style appears in the middle of the dialog box. You can use
the JAWS Cursor to review this information.
Step 16: Route the JAWS Cursor to the PC Cursor. Press the Down Arrow key
until JAWS announces, "Normal + Font: Tahoma, 16 pt, Italic, Font Color:
Dark Blue, Line Spacing 1.5 lines."
If JAWS does not read all settings listed above, apply the necessary missing
settings.
Step 17: Activate the PC Cursor. Then, choose the OK button.
Word creates the Headline1 style. The focus is in the Styles and Formatting
task pane.
Step 18: Press Escape to move the focus to the document.
EXERCISE: APPLYING THE HEADLINE1 STYLE
Complete the following four steps to apply the Headline1 style.
Step 1: Select the Table of Contents heading on page 2.
Step 2: Move to the Styles and Formatting task pane.
Step 3: Press the Down Arrow key until JAWS announces, "Not Selected
Headline1." Then, press Enter to apply the style to the selected text.
Word applies the style. (You can press Insert-F to verify.)
The "Table of Contents" text remains selected.
Step 4: Press Home to remove the selection cursor from the text.
EXERCISE: CREATING AND APPLYING THE HEADLINE2 STYLE
Complete the following fourteen steps to create the Headline2 style. You
will create this style by modifying the Headline1 style. Once you have
created the style, you will apply it to text in the 1 Manual document.
Step 1: Move to the Styles and Formatting task pane.
Step 2: Press Shift-Tab until JAWS announces, "New Style Button." Then,
press Enter to activate the button.
The New Style dialog box appears. JAWS announces, "Leaving Task Pane New
Style Dialog Name: Edit Style1."
The focus is in the Name edit field.
Step 3: In the Name edit field, type: Headline2.
Step 4: Press Tab until JAWS announces, "Style Based On: Combo Box." Choose
the Headline1 style if it is not selected.
Step 5: Press Tab until JAWS announces, "Style for Following Paragraph:
Combo Box Headline2." Then, choose the Normal style.
Step 6: Move to the Italic button by pressing Tab until JAWS announces,
"Italic Button Pressed." Then, press Enter to remove italics from this
style.
Step 7: Press Tab until JAWS announces, "Format Button Menu." Then, press
Enter to activate the button.
A format menu appears below the button. JAWS announces, "Menu Active Font
Dot Dot Dot F."
The Font command is selected.
Step 8: Press Enter to activate the Font command.
The Font dialog box appears.
Step 9: Make these changes in the Font dialog box:
Set the font size to 14.
Set the font style to Regular.
Check the Small Caps check box.
Step 10: Choose the OK button in the Font dialog box.
The focus returns to the New Style dialog box. JAWS announces, "New Style
Dialog OK Button."
You have selected all of the settings for this style. Text describing the
settings for this style appears in the middle of the dialog box. You can use
the JAWS Cursor to review this information.
Step 11: Route the JAWS Cursor to the PC Cursor. Press the Up Arrow key
until JAWS announces, "Headline1 + Font: 14 pt, Not Italic, Small Caps."
If JAWS does not read all settings listed above, apply the necessary missing
settings.
Step 12: Activate the PC Cursor. Then, choose the OK button.
Word creates the Headline2 style. The focus is in the task pane.
Step 13: Press Escape to return the focus to the document.
Step 14: Apply the Headline2 style to these headings:
Introduction
Chapter 1 Title
Chapter 2 Title
Chapter 3 Title
Chapter 4 Title
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