[rsc] Re: rsc Digest V3 #46
- From: Ebony Golden <furiousflower@xxxxxxxxx>
- To: rsc@xxxxxxxxxxxxx
- Date: Sat, 4 Apr 2009 05:37:47 -0400
Thank you Shon for asking these questions. Thank you Hope for your
responses. In short, I am still looking for flights from NYC. Tjey
are quite pricey. I plan to spend some time today finalizing travel
plans.
Best
On 4/4/09, FreeLists Mailing List Manager <ecartis@xxxxxxxxxxxxx> wrote:
> rsc Digest Fri, 03 Apr 2009 Volume: 03 Issue: 046
>
> In This Issue:
> [rsc] Re: Planning - Budget RSC
> [rsc] Re: RSC call on Friday
>
> ----------------------------------------------------------------------
>
> From: Hope Clark <hopeclark@xxxxxxx>
> Subject: [rsc] Re: Planning - Budget RSC
> Date: Fri, 03 Apr 2009 08:13:23 -0400
>
> Hi Shon,
> Thanks for addressing this. In my opinion we (the RSC team) all need
> to look at the budget closely.
> I wanted to also address this on the conference call tomorrow in
> general for Learning Exchanges.
>
> In my opinion all receipts should be collected for food (if you spend
> your own money), gas etc.
> From my experience in the past, reimbursement and fees should be
> issued after the LE is completed.
>
> When I was a host in Chestertown, I was sent the full fee allocated
> for the whole event and was given the responsibility of drawing up
> the budget and distributing the funds afterwards. I do not think
> think this has been the case in every LE.
>
> In the case of Orangeburg or other places where the host is not an
> RSC member, and they have agreed to take care of food and housing we,
> the RSC team I assume, are taking care of the budget and issuing them
> their fee afterwards.
>
> Food has not been completely fleshed out for every meal in
> Orangeburg. I understand that Kim has a budget from the University,
> but we haven't reviewed with her lunch and dinner Friday or any meals
> after the Saturday workshop and it would be best to clarify that
> before we arrive.
>
> I am not sure what budget the per-dium comes from when an RSC
> Exchange doesn't provide food. I suggest to collect receipts for food
> simply to be more fiscally efficient. If we don't have extra cash -
> per diums often cover more then what one spends. If you collect your
> receipts, you can get reimbursed for what you spent. Anyway that is
> one way to handle that issue.
>
> The other variable is whether gas is covered for a car ride or wether
> milage is paid by the mile (usually a much high fee, sometimes higher
> then a flight).
>
> Sorry Shon this is a little bit more then what you asked for but it
> is giving me a chance to address this issue as a whole.
> In the case of Orangeburg because Carlton was unable to continue
> working on it, I stepped in unofficially. This should probably be
> clarified with the whole of RSC. Ebony was asked to join the team by
> Gwylene. I started communication with Kim and planning with Gwylene,
> you and Ebony. So the budget has to be seriously adjusted to be able
> to meet all our travel costs especially.
>
> Ebony have you looked into flights from NY? I managed to get a flight
> from Philadelphia for $256. That was the lowest I could find.
>
> Our budget right now gives us $500. So we are going to have to make
> some adjustments. We may be able to move some of the budget from MICA
> over, but originally I was not going to go to Orangburg with MICA. It
> was Gwylene. Now Gwylene and I are on the RSC planning side and we
> still need to complete our work for MICA so it doesn't really make
> sense to.
>
> The bottom line comes down to need and in my opinion all of us
> working together to make sure we do what we say we are going to do as
> far as completing a Learning Exchange, that our work is recognized
> fiscally and that all parties are properly warned about the
> circumstances so that they can decide whether they can afford it.
>
> About your comment Kathie of MICA covering Gwylene and I in New
> Orleans. I think it is important to recognize that our work with MICA
> while we are recording the LE, the MICA project is really happening
> outside of the LE and we have other responsibilities. For instance
> we had to also write a paper that week which required many meetings
> etc. just like Stephen and Laura were also performing that week. They
> had rehearsals etc. Things get complicated when different budgets may
> be covering travel. I don't know how Stephen worked that out with SON.
>
> We need to address documentation on the RSC budget. The allocation of
> funds for documentation for NO or Orangeburg come form the MICA
> budget. RSC budget covers the Summer retreat and Carpetbag. The
> expectations of that job need to be defined. What is RSC expected
> from Gwylene and Hope when MICA is covering it? and what is expected
> from an RSC Team for documentation in general for an LE?
>
> It is clear during the retreat for the people who are taking notes,
> but what is expected for an LE, I expect is different.
>
> Which reminds me that we have not created a proper final budget for
> the last RSC Retreat.
>
> Obviously a lot of details to keep things straight, but extremely
> important that we do, in my opinion.
>
> with best wishes,
> Hope
>
>
>
>
> On Apr 2, 2009, at 8:11 PM, Shon Sims wrote:
>
>> Another planning question I had....... ..........
>>
>> How does the budget work for planing travel? Do I go ahead and make
>> arrangements and get reimbursed later or does it work another way?
>>
>> Whatever the usual way of doing it is fine. Wanted to know in case
>> there was some protocol that needed to be followed......
>>
>> Thanks again,
>>
>> Shon
>> From: sims_shon@xxxxxxxxxxx
>> To: dwescott@xxxxxxxxx; hopeclark@xxxxxxx; jemagwga@xxxxxxxxxxx;
>> furiousflower@xxxxxxxxx; kledee@xxxxxxxx
>> Subject: Planning arrival - contacts
>> Date: Thu, 2 Apr 2009 17:32:36 -0400
>>
>> Hi Everyone,
>>
>> Greetings from inside looking at the rain outside......
>>
>> I am planning on driving to Orangeburg from Atlanta, but have a
>> couple questions to ask of you in order to finalize my plans. I
>> will be leaving on Thursday at approximately 4:00pm. Depending on
>> traffic and the sorts, I should arrive in Orangeburg somewhere
>> between 8 and 9:30pm.
>> So considering Hope and Gwylene might already be there.....
>>
>> 1. Is there a rendezvous location once I arrive where I might be
>> debriefed on the project status and plans for the next day?
>> 2. What are my options and contact information for room and board
>> once I arrive and for the duration of the project?
>>
>>
>> Anyone who feels they have an answer to either one of my questions,
>> please feel free to answer at will!! You win a 1000
>> points!!.....and points don't matter in this game....lol
>>
>> Thanks,
>>
>> Shon F. Sims
>>
>>
>>
>>
>>
>>
>>
>>
>> Rediscover Hotmail®: Get e-mail storage that grows with you. Check
>> it out.
>> Rediscover Hotmail®: Get e-mail storage that grows with you. Check
>> it out.
>
> Hope Clark
>
> http://homepage.mac.com/hopeclark/iMovieTheater11.html
>
>
>
>
>
>
>
>
>
> ------------------------------
>
> From: Hope Clark <hopeclark@xxxxxxx>
> Subject: [rsc] Re: RSC call on Friday
> Date: Fri, 03 Apr 2009 10:43:00 -0400
>
> Hi there,
> I'd like to suggest other Items to discuss on our call today:
>
> Leadership - distribution of responsibilities and how that is working
>
> Each RSC team responsible for their individual LE budget? A person is
> assigned? Can teams decide or acknowledge responsibility roles
> before the LE happens?
>
> Protocal for allocating funds.
>
> Change the RSC call time. 1st Thursday at 4:30? or 1st Monday at 4:30?
>
> Thanks. Hope
>
>
> RSC working group
> On Apr 1, 2009, at 9:24 AM, Kathie de Nobriga wrote:
>
>> Our agenda:
>> o Assign note-taker
>> o Quick update & kudos to the New Orleans Team: Stephen C.lapp,
>> Eleanor Brownfield, Kyoko McCrae
>> o Get updates from the teams who are leading Learning Exchanges.
>> If you are on a team, be prepared to give a brief report.
>> April 11: SC: Ebony Golden,m Shon SIms, Gwylene Gallimard
>> April 25 : Carpetbag: Gwylene Gallimard, Paula Larke, Margo
>> Miller
>> Richmond: Laura Schandelmeir, Ebony Golden, Trey Hart
>> o Annual Meeting: Trey Hart & Prissy: are you getting the
>> participation you need?
>> o Input from all about agenda items for the June RSC Retreat --
>> confirm participation so we can arrange housing
>> Kathie and Gwylene will co-organize; need to confirm local
>> coordinator (could double as LE host)
>> o Discuss budget, particularly how to assign fees. We have been
>> doing this in retrospect, and need/want to model our best
>> principles by having this discussion in advance!
>>
>
> Hope Clark
>
> http://homepage.mac.com/hopeclark/iMovieTheater11.html
>
>
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>
> ------------------------------
>
> End of rsc Digest V3 #46
> ************************
>
>
--
Ebony N. Golden, MFA, MA
Creative Director
www.bettysdaughterarts.synthasite.com
Hire Betty's Daughter for your arts consulting needs!
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