Good to hear there’s a policy. Is this policy written somewhere formally other
than via email? If not, it should be incorporated into the bylaws or something,
even as an appendix, so it is easily accessible.
Chris
From: rc3r-bounce@xxxxxxxxxxxxx [mailto:rc3r-bounce@xxxxxxxxxxxxx] On Behalf Of ;
Ken Young
Sent: Thursday, June 9, 2016 10:20 AM
To: rc3r@xxxxxxxxxxxxx
Subject: [rc3r] Re: Fwd: Donations to your club
Bill Desent tried to put out a policy on how to handle donations about a year
ago. Fortunately I have a copy of what he sent out and it is copied below.
I think if any donation acknowledgements or letters are required this should be
handled between Dexter and the RF&P Treasurer.
Did the fellow making the donation ask for anything in return - that is did he
need some charitable contribution letter for his taxes or did he make the
donation no strings attached?
Greetings all,
The previous board had an objective to get this donations thing straight, but
never did. Consequently, I’m going to make a command decision based on my
outrageous years of service as president and the vast accumulation of knowledge
and insight that only someone in my rare position could develop.
· If a SIG is handed a non-monetary donation, and the donor wants
nothing more in exchange. Take it, thank them, and we’re done. The SIG may
keep or pass the donation to another SIG or the RF&P as they see fit.
· If a SIG is handed a monetary donation, and the donor wants nothing
more in exchange. Make a record of the donation in the SIG financial statement
so that it can be reported back to the RF&P. Unless directed by the donor
otherwise, the SIG keeps the donation.
· If a SIG is handed either a monetary or non-monetary donation, and
the donor would like a letter:
o The SIG should get the donor’s full name and address,
o If the donor has a value that they wish to place on their donation
(although they don’t have to), the SIG should get that from the donor,
o The SIG provides this information to the RF&P Treasure who will send a
letter to the donor acknowledging the gift and providing our Federal ID number,
o The SIG may keep or pass the donation as they see fit.
All donation letters are to come from the RF&P Treasurer. The only values that
will be included in a letter are those provided by the donor – we are to make
no valuations or appraisals – and the letter will state that the value was
provided by the donor. I understand that many donors would like for us to give
them an idea of what it’s worth, and if you do that verbally, on your own as an
individual not representing the club, qualified as not a professional
appraisal, that’s fine. Also, don’t tell me about it.
The RF&P will receive the monetary donations associated with RF&P established
shows and activities, and those designated for the RF&P. I would expect each
SIG to keep any monetary donations made directly to them or for shows or
activities they do on their own. Similarly, non-monetary donations (typically
trains, track and such) can be kept by the receiving SIG and put to their best
use, even if it’s not their scale. Or, they can pass it to one of the other
SIGS or back to the RF&P for the general good. We have had a good history of
sharing in these types of gifts and being generous with one another, and I’d
expect that tradition to continue.
I expect all three SIGs to follow this guidance and I’ve attempted to copy the
appropriate people on this message, but feel free to forward as necessary. If
there’s any question, let me know.
Thanks,
Bill
I think if any donation acknowledgements or letters are required this should be
handled between Dexter and the RF&P Treasurer.
On 6/9/2016 10:18 AM, Harold Walker wrote:
John,
I agree on that point. We need to make sure as well that if an individual
donates items we can provide them with the needed documents if they want to use
that donation for taxes.
I am in no hurry for that item and want to make sure it is done properly.
Thanks for bringing this to everyone's attention.
Harold
Sent from my iPhone
On Jun 9, 2016, at 9:38 AM, John Crockett (Redacted sender "jctrainman" for
DMARC) <dmarc-noreply@xxxxxxxxxxxxx> wrote:
Technically the donation is to the RF&P since it is the 501c3. We really need
to establish a procedure to handle these things.
-----Original Message-----
From: Harold Walker <19hwalker@xxxxxxxxx>
To: rc3r <rc3r@xxxxxxxxxxxxx>
Sent: Thu, Jun 9, 2016 7:22 am
Subject: [rc3r] Re: Fwd: Donations to your club
To all,
Wally, thanks for picking up the donation.
I would be interested in the water tank kit. If it meets the approval of all, I
will make a donation to the club for the kit, since it was donated to the club.
Thank you.
Harold
Sent from my iPhone
On Jun 8, 2016, at 9:17 PM, Wally Ubik <wally.ubik@xxxxxxxxxx> wrote:
All: I picked up the items from Mr. Wagner today. 95% of the items are HO, but
there are some beautiful brass locomotives in that group. There is one 1/2”
scale water tank kit, if anyone is into LGB size. The O gauge items are what
looks to be an MPC DT&I SW1500 and about 6 MPC cars. Looks like Gilly doesn’t
have to bring his granddaughter’s set any longer :-).
We also have a hobbyist 4” disk sander, s Badger 380-11 airbrush compressor,
and the cutest little drill press, with bits. From the bottom of the base to
the top of the post is about 10”.
I’m away this weekend (again) from Friday through Monday, so I’ll deliver the
items when I get w/ Tom to rout the bridge module.
Wally
<IMG_1815.jpeg>
Begin forwarded message:
From: Christopher Nagle <christopher.j.nagle@xxxxxxxxx>
Subject: [rc3r] Fwd: Donations to your club
Date: June 7, 2016 at 5:31:31 PM EDT
To: rc3r@xxxxxxxxxxxxx
Reply-To: rc3r@xxxxxxxxxxxxx
All,
If anybody is interested, please contact this gentleman.
Chris
Sent from my iPhone
Begin forwarded message:
From: Karl Wagner <karwag@xxxxxxxxxxxxx>
Date: June 7, 2016 at 16:11:47 CDT
To: chris@xxxxxxxxxxxxxxxxxxxxx
Subject: Donations to your club
Chris:
Got your contact info from the Science Museum. My wife and I are selling our
big home in Henrico, and I have some 60 to 80 model railroad building kits,
engine kits (some brass unpainted), storage boxes, etc. that I would like to
sell or donate to a model railroad club. Most is in HO scale, although I do
have some old Lionel cars and an engine that one of my kids wanted years ago.
If you all are interested, contact me and we can set up a time for a couple of
you to come out and take a look. I need to have them out, though, no later than
the middle of next week as our house goes on the market the week after.
My home is in Henrico County, located just S of River Road just W of the Parham
Road overpass.
Thanks,
Karl
Karl Wagner
7 Berkshire Drive
Henrico, VA 23229-8218
Cell: 804-683-7200
email: karwag@xxxxxxxxxxxxx
