Phoenix Chorale Portland, Inc.
Board Meeting Agenda
April 28, 2016
3rd Floor Chapel
Woods at Canco
5:00 – 6:45
Attending Russ Glidden, Linda Atherton, Fernando Hinojosa, Margaret Merrill,
Margo Donnis, Anna Noyes Benoit, writer
Guest Suzi Benoit (5:30-6)
1. Call to order
Meeting called to order at 5:15
Co-president Margaret proposed tabling discussion of recording treasurer's
report or discussion minutes until next week.
2. Approval of 4.21.16 minutes
Moved and seconded all minutes be tabled until next week secondary to time
limitations.
Motion carried 3-2.
3. Fernando’s opening words - ( for concert)
Theme of finding home. Fernando read some of the opening statement for concert.
Fernando to continue to work on with Deirdre.
4. Up-dates on concert
Volunteers to arrive at 615, MM has sent copy of volunteer jobs.
Arrival time for singers at 4:15 pm. Agreed to clarify. Attire spring colors,
men in ties and jackets, women in black pants or skirts, black music binders
for all, bright color,solid, tops for women.
a. Volunteer info
Every thing is for sale for one dollars. Matt to make sign.
b. Incredibly awesome program. It has been printed. Russ to pick up.
e. All need black music binders, agree to buy a few black paper binders -Anna
will follow up with this.
5. Suzanne Benoit 5:30 – 6:00
Notes from her presentations:
Trust.
Clarify role, mission should drive activity, all decisions should reflect
mission.
Communication issues.
New board members
Boards roles and responsibilities
Non profits roles and responsibilities, many books on this subject. Obligation
to follow secondary to being granted non-profit status
The Board is a steward of organization of PCP
Personal trust issues among board members.
How would you deal with personal issues of relationships on board?
Craft a questioner to address personal issues
Values of group, how important is organization viability (for example) values
around respect and communication
Hold one another accountable.
Everyone needs to agree on ground rules.
6. Discussion & decision tabled secondary to lack of time
*****Suggestion to stop having private meetings outside of board, no gossiping
etc. general agreement to do this.****
7. May 5th potluck and budget discussion -
Transparency and open door policy
Agenda for next week.
Treasure's report for members and verbal report from treasurer.
Need to recruit more folks help on committee.
a. Review of this week’s Treasurer’s report
b. Focus and agenda
c. Friends Meetinghouse 5:30 – 7:00
d. Sign-up for food & drink
e. Directions
8. May 1 St. Nick’s sing
10. Adjourn
Meeting adjourned at 6:30
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