great job!
From: purple16@xxxxxxxxxxxx
Date: Fri, 8 Apr 2016 08:38:39 -0400
Subject: [phoenixchoralesc] April 8 BOD meeting Phoenix Chorale
To: phoenixchoralesc@xxxxxxxxxxxxx
April 8 2016
Board Meeting Agenda
Woods at Canco
1. Call to order
Attending Deirdre McClure,Margaret Merrill, Russ Glidden, Margo Donnis, Linda
Atherton, writer Anna Benoit
2. Approval of 3.31.16 minutes
Amended as follows: date 3/31/20, attending where Anna, Rory, Linda, Margo, and
co-president Margaret Merrill.
Meeting called to order at 510.
Stephanie Harp phone conversation on 4/14 via Skype.
Meeting adjourned at 645.
Moved that minutes be accepted as amended
Moved, seconded passed.
3. Check-in on ILAP concert tasks
a. Program issues – Linda’s report
Linda agreed to take on program to lay out ads. Everything needs to be ready to
be sent to the printer on the 25th. She does not want to do this next year.
Organization needs ability to create programs. ? Buy program versus hiring lay
out artist.
Linda has agreed to do program, but wants things in ON TIME. All ads in by
4/15. Absolute deadline.
i. Ads! See above all in by 4/15. Deirdre to work on program mores. Bios and
photos, lyrics, guest bios.
Business cards are okay.
b. Dissemination of posters – let’s formally divide these up.
Chorale members needs to be check in with as to progress of ad dissemination.
c. Volunteer recruitment/management
Family members of existing chorale to be asked. Past members also to be asked.
? Volunteers by sections? ILAPs role- Linda to contact them.
Greeters, money collection, food table, reception will be afterward concert.
Set up needs to be done before concert, not a role for singers.
Deirdre to contact ILAP supports. Others to ask family members. Anna to ask
son, Matthew.
d. Concert promotion through Portland sources – how will we organize our press
release / PSA outreach efforts?
Rory has taken a giant step for forward. Bob Keys from Press Herald to write
story in advance on concert. Will sent photographer to rehearsal in near
future.
Deirdre has written all the PSAs and they are ready to go.
e. Additional guests, speakers and musicians
i. Updates on Ethan Strimling.
Goal of speakers is to add depth to concert.
4. Treasurer’s report discussion
Current balance is $37,917.17
Future meetings to discuss budget. Gifted money to keep organization as self
sustaining. Dues are intended for regular expenses.
Marketing for Phoenix Chorale, on back burner until concert is over.
Annual meeting in June and presentation of bylaws.
Budget will be done by June meeting. Margaret to write letter to members.
a. Dues report
b. $42000 report
5. Canco concert (May)
Angie would like a concert date.
6. Additional business
a. Reminder: We will be using the upstairs Chapel for our rehearsals as of
April 28.
Next meting Thursday April 14 at Woods at Canco. 515 pm
Moved seconded , president Merrill adjourned meeting at 650
7. Adjourn
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