-=PCTechTalk=- Metadata security

From: Master NetLord <NetLord@xxxxxxx>
To: <netlord@xxxxxxx>
Date: Thu, 25 Jul 2002 10:06:33 -0400
>From "Noises in the Basement"........

1) Timely Tips - "Metadata"

Do you know what your Office documents are saying about you?
I'm not talking about your writing style or the creativity you
exhibit in your PowerPoint presentations - I'm talking about
the "hidden" information that is stored in every document
created in the Microsoft Office environment.

Here's what Microsoft says about metadata: "Whenever you
create, open, or save a document in Microsoft [Office products],
the document may contain content that you may not want to share
with others when you distribute the document electronically.
This information is known as 'metadata'. Metadata is used for
a variety of purposes to enhance the editing, viewing, filing,
and retrieval of Office documents.

Some metadata is easily accessible through the user interface;
other metadata is only accessible through extraordinary means,
such as opening a document in a low-level binary file editor.

Here are some examples of metadata that may be stored in your
documents:

+ Your name
+ Your initials
+ Your company or organization name
+ The name of your computer
+ The name of the network server or hard disk where you saved
 the document
+ Other file properties and summary information
+ Non-visible portions of embedded OLE objects
+ The names of previous document authors
+ Document revisions
+ Document versions
+ Template information
+ Hidden text
+ Comments

Because metadata is created through a number of different ways,
there's no quick and easy way to "turn off" all of storage of
information at once. Each element must be addressed differently,
and procedures do differ depending on your version of MS Office.
There are some elements of metadata that you may not be able to
eliminate.

If you would like to know how to remove metadata from your
Office documents, please choose from the following links to the
appropriate MS Knowledgebase articles for your version of
Office. While the articles are specific to Word, the procedures
should work with the other products when the same metadata is
included:

Click here if you have Office 2002 (XP)

http://support.microsoft.com/default.aspx?scid=kb;[LN];Q290945

Or this link if you have Office 2000

http://support.microsoft.com/default.aspx?scid=kb;[LN];Q237361

Or here for Office '97

http://support.microsoft.com/default.aspx?scid=kb;[LN];Q223790

Regards from the
"Keyboard Cowboy",
Master NetLord
,,,,,
Ô¿Ô¬
Cincinnati, Ohio
Scottsdale, Arizona
«::::»¤«::::»¤¤«::::»¤«::::»
Thursday
07/25/2002
10:03:49 AM

To unsub or change your email settings:
//www.freelists.org/webpage/pctechtalk

To access our Archives:
http://groups.yahoo.com/group/PCTechTalk/messages/
//www.freelists.org/archives/pctechtalk/
-=PCTechTalk=- Metadata security

Other related posts:
