[oagitm] Fwd: Re: Public Records request for GIS data.

From: "Craig Cole" <ccole@xxxxxxxxxxxxxxx>
To: <oagitm@xxxxxxxxxxxxx>
Date: Wed, 16 Sep 2009 09:06:51 -0700
I thought I would pass on the City of Salem's experience with these type of 
requests.  This is from the City's GIS Supervisor, she makes a good point, that 
any request of this type needs to be followed up with a live conversation.  
Hope it helps.

>>> 

From: Susan Blohm
To:Cole, Craig
Date: 9/11/2009 5:37 PM
Subject: Fwd: [oagitm] Re: Public Records request for GIS data.
Hi Craig,
 
Interesting.  Sentry Dynamics, Inc. has requested data from us in the past.  
zoning in 10/08 and aerials in 2/09.  They have been reasonable and responsive. 
 
 
I hate those requests when they say they want "everything"!  In those cases, I 
have a frank conversation with the customer and tell them that is an 
"unreasonable request" to ask of a robust GIS database with over a 10 year 
history.  I ask the customer what they are really looking for and how they 
intend to use the data.  Once they start talking... and I make suggestions as 
to what they really need... they seem to be satisfied with a paired down 
version of their request, like 5-10 thematic layers.  What I have found from 
customers who say they want everything... is that they don't know what they are 
asking for, and they do not really know what to ask for.  Once a conversation 
about use and intent and tools and final products occurs, they change their 
minds.
 
Feel free to pass on our experiences to the oagitm crowd... 
 
Thanks for sharing!
 
>>> Craig Cole 9/11/2009 4:15 PM >>>
FYI in case it is of interest or we get a call.



From: "SWACKHAMER Sherry J" <sherry.j.swackhamer@xxxxxxxxxxxxxxxxxx>
To:<msoots@xxxxxxxxxxxxxxxxxx>, <Joel_Bradach@xxxxxxxxxxxxxxxxxxx>, 
<oagitm@xxxxxxxxxxxxx>
Date: 9/11/2009 3:39 PM
Subject: [oagitm] Re: Public Records request for GIS data.
This company, Sentry Dynamics, is contacting all counties it seems and asking 
for the same information that Metro has. He wants monthly rather than quarterly 
information. Thanks for the ORS reference.

From: oagitm-bounce@xxxxxxxxxxxxx [mailto:oagitm-bounce@xxxxxxxxxxxxx] On 
Behalf Of Michael Soots
Sent: Friday, September 11, 2009 12:05 PM
To: Joel_Bradach@xxxxxxxxxxxxxxxxxxx; oagitm@xxxxxxxxxxxxx
Subject: [oagitm] Re: Public Records request for GIS data.

See ORS 190.050
 
 190.050 Fees for geographic data; uses.(1) An intergovernmental group may 
impose and collect reasonable fees based on market prices or competitive bids 
for geographic data that have commercial value and are an entire formula, 
pattern, compilation, program, device, method, technique, process, database or 
system developed with a significant expenditure of public funds. An 
intergovernmental group may enter into agreements with private persons or 
entities to assist with marketing such products. Notwithstanding any other 
provision of law, intergovernmental group software product programming source 
codes, object codes and geographic databases or systems are confidential and 
exempt from public disclosure under ORS 192.502. Nothing in this section 
authorizes an intergovernmental group to restrict access to public records 
through inclusion of such records in a geographic database or system.


 From: oagitm-bounce@xxxxxxxxxxxxx [mailto:oagitm-bounce@xxxxxxxxxxxxx] On 
Behalf Of Joel Bradach
Sent: Friday, September 11, 2009 11:34 AM
To: oagitm@xxxxxxxxxxxxx
Subject: [oagitm] Public Records request for GIS data.


We recently received a public records request for all of Washington County's 
GIS data. The request identifies an extensive list of specific GIS elements and 
includes a catch all, "other GIS data".  The requestor is looking for a process 
to assure timely monthly updates of all data and notes that, "...similar 
arrangements have been made with other counties in Oregon".   
We are working with legal counsel to determine our responseand to assure we 
comply with our Public Records obligations.   We are curious if/how others are 
dealing/have dealt with this type of request - especially when some of you are 
actually selling data that might fall under the umbrella of public records. 

 Any help/insight would be appreciated.
Thanks,
Joel 
Joel Bradach
Tech Services Manager
Washington, County 
 
(503) 846-4831
[oagitm] Fwd: Re: Public Records request for GIS data.

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