[mso] Re: Word 2002: Sections, Header/Footers, AutoNumber, Data Collection, Bookmarks, Cross References & Other User Skill Level Variables . . . Best Format?

  • From: "Ray Blake" <ray@xxxxxxxxx>
  • To: <mso@xxxxxxxxxxxxx>
  • Date: Tue, 17 Aug 2004 23:12:06 +0100

Cathy,

Two articles which will get you started.

http://msdn.microsoft.com/library/default.asp?url=/library/en-us/odc_wd2
003_ta/html/odc_wdcustprops.asp

http://msdn.microsoft.com/library/default.asp?url=/library/en-us/odc_wd2
003_ta/html/odc_wdcustprop.asp

Ray

------------------------------------
GR Business Process Solutions
Ray Blake
Head of Software Design
ray@xxxxxxxxx
Braedon
Newell Road
Hemel Hempstead
Herts HP3 9PD
tel: 01442 396518
fax: 01442 389353
www.grbps.com
------------------------------------


-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
Behalf Of Cathy.Evans@xxxxxxxxx
Sent: 17 August 2004 19:12
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Word 2002: Sections, Header/Footers, AutoNumber, Data
Collection, Bookmarks, Cross References & Other User Skill Level
Variables . . . Best Format?



Thank you, Ray, I have thought about using those fields many times
before, but thought each user would have to fill them out with the right
information.  How do I get the right information into the fields and how
do I gather it?  I can handle inserting the fields as needed in the
document and determining which fields would hold which information, but
I am dumb, dumber and plain hard headed when it comes to knowing how to
set up the word document to gather the data without the fill-ins &
bookmark solution,
which is very clumsy and problem prone.   Can you get me started on
this?

Word is not like access where you can go into a design view, plug in
some field names, put some text around the fields, and binga!bang!
There is your form (well . . . sometimes it's that easy!).  I have even
opened templates that others have created that open with a form that
seems to collect data and then push it to various places in the
document, but something isn't clicking for me, cause when I try to go
behind the scenes to see what they did and how to transpose it for my
need, there just isn't a light bulb.  In access, I can dig around in the
code and see what event calls it and it makes logical sense to me, but I
give up too easily in Word.  Well, that is past tense now . . . this
situation has gotten critical so I've got to overcome defeat!

Actually until I got these problems into words today to try to get help,
I did not realize myself what all the problems were.  I was always
looking at them as one big mess, rather than breaking them down into
smaller bits that could be solved a piece at a time.  In fact, I did not
realize the reason I was not making progress in automating the access to
word process was that in the case of the contract documents, there is no
data anywhere to capture or merge, the word document is the first time
someone gets down on paper some of the key data.  So I was getting alot
of resistance to getting the users to go into Access first, complete the
data, then push the button for the form.  They want to open Word and
that's it!  I found a template that will collect data in Word and push
it to Access, haven't figured out how it works yet, but it lets me know
it can be done if needed.

I spend a great deal of time smoothing out the below kind of edits
before a document goes in the mail, so I'm convinced once the right
approach is determined, it will be worth the initial set up time to come
up with a good document.

I'm on Dian's website today doing some of her form creation
instructions, and basically searching everywhere I can to finalize the
solution.  So, I really appreciate learning how other people approach
similar problems. Thank you so much, Cathy


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