[mso] Re: Fw: Re: Pagination in Footers (Word 2003 SP3)
- From: "David Smart" <smartware@xxxxxxxxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Sun, 6 Sep 2009 19:01:18 +1000
My comments interspersed. Hope it doesn't become too difficult to read ...
> <<You can't carry forward just a part of a footer.>>
>
> I don't want to carry only a part of a footer.
OK, but it sounded as though you did. You sounded as though you expected to
be able to carry the club name forward through all the footers, but have the
page numbers alternating sides for the odd/even pages. You can't do that.
Each type of footer will need to be created separately.
> <<You can have separate odd and even page footers, plus a separate first
> page
> footer.>>
> <<First make sure that it's set up that way>>
>
> Yes, how does one do that?
Two checkboxes in the "page setup" window.
> <<then remove any other footers you've defined for subsequent pages by
> using
> the "link to previous" facility in the footer toolbar.>>
>
> I'm puzzled about interpreting what you mean here. Are you saying I need
> to
> remove any "link to previous" entries or are you saying that "link to
> previous" is the way to create the three classes of footer (page 1, odd
> pages,
> and even pages)?
You need to remove any footers that have been unlinked from the previous
footers of the same type. If you've been using footers in the past and they
have been of different styles, then it's possible that the footers have been
unlinked.
However, I'm not talking about the three classes of footer. That's set up
in the page layout.
Probably it's best if you ignore this linking bit for the moment. It'll
become clear if you find that footers on subsequent pages are not the same
as the footers on the respective earlier pages.
> <<You also need to be careful about any section breaks you've included in
> your
> document. You probably shouldn't have any at all.>>
>
> That raises a whole different question. Some pages have two columns in a
> section followed by a second section with only one column. In other cases,
> I
> may want to put three sections on one page in a two - one - two column
> format.
> Sometimes I need to juggle a table, a separate graphic. some math
> formulae,
> and some text all on one page. I need to use continuous section breaks in
> some
> of those cases. In other cases, I need to terminate a column at a specific
> line. That requires a column break. Are you referring to these types of
> sections or is it some other kind of section break you are advising
> against?
> IOW, I don't have separately numbered chapters or any separately numbered
> indexes or appendices. Pagination goes consecutively from 1 to 18 or 20,
> and
> the number does not appear on page 1.
OK, I was perhaps a bit simplistic. Continuous section breaks are a special
case. They do not cause the section numbering inside Word to be
incremented, and don't cause problems with headers and footers.
It's the other types of section breaks ("next page", "even" and "odd") that
allow you to define new (unlinked) headers and footers, and these are the
ones I advise careful use of.
Column breaks are not section breaks - nor are page breaks and text wrapping
breaks.
> <<make sure that each part of the footer is under the control of a style,
> not
> local formatting>>
>
> Page 1 footer has only one part: the club name. The only difference
> between
> even and odd footers is the placement of the page number: at the left
> margin
> for even footers and at the right margin for odd footers. All footers have
> the
> club name centered. I understand how to create a style for the club name.
> I
> don't understand how a style can be used to place alternate page numbers
> at
> left and right margins.
And this last sentence is where it all comes to a head. You don't create a
(as in one) style to alternate the sides for the page numbers. You create
the odd page footer with the page number on the right and the even page
footer with the page number on the left. Ideally, this alignment will be
controlled by two separate styles, although you could also decide to use
just one style that defines what it looks like and use local alignment
control to decide which side it goes on.
Typically, though, you'll be wanting to put the club name and the page
number on a single line in the footer. (I'd expect that you shouldn't
centre the club name on these footers - rather put it at the other end of
the line from the page number, so that it alternates for the odd/evens too.)
What I'd probably do woulds be to define two character styles for the look
of the club name and the page number, and then use local formatting on the
paragrahps in the three footer definitions to put the various bits of
information in the correct places.
Indeed, you might want to rethink your footers anyway. You haven't said how
this newsletter is printed, but alternating page numbers are usually only
used when the pages are to be bound like a book, which would be unusual for
a newsletter. If the sheets are simply being stapled in the top left
corner, then alternating footers are probably not appropriate, even if the
pages are printed both sides.
Regards, Dave S
PS I'll send you a little "quick brown fox" example direct to your e-mail
address.
> ----- Original Message -----
> From: "David Smart" <smartware@xxxxxxxxxxxxxxx>
> To: <mso@xxxxxxxxxxxxx>
> Sent: Sunday, September 06, 2009 1:24 AM
> Subject: [mso] Re: Pagination in Footers (Word 2003 SP3)
>
>
>>> The second task is to set up the club's name once on page 1
>>> so that it carries consistently to all subsequent pages. This should be
>>> fairly
>>> simple because I have only one sequence of page numbers from 2 to about
>>> 20.
>>
>> No, this won't be simple. Footers are either carried forward to later
>> pages
>> or they are not. You can't carry forward just a part of a footer.
>>
>> However, footers are quite straightforward. You just need to be careful
>> to
>> do them properly and not to fiddle with minor "corrections".
>>
>> You can have separate odd and even page footers, plus a separate first
>> page
>> footer. First make sure that it's set up that way, then remove any other
>> footers you've defined for subsequent pages by using the "link to
>> previous"
>> facility in the footer toolbar. (You also need to be careful about any
>> section breaks you've included in your document. You probably shouldn't
>> have any at all.) Then set up your footers and make sure that each part
>> of
>> the footer is under the control of a style, not local formatting. So,
>> for
>> instance, the club name would be in a style used just for this purpose -
>> meaning that it becomes trivial to ensure that the club's name looks the
>> same in all footers and can be changed globally as required simply by
>> changing the style.
>>
>> Regards, Dave S
>>
>> ----- Original Message -----
>> From: "Ray Shapp" <ras45@xxxxxxxxxxxxx>
>> To: <mso@xxxxxxxxxxxxx>
>> Sent: Sunday, September 06, 2009 2:00 PM
>> Subject: [mso] Pagination in Footers (Word 2003 SP3)
>>
>>
>>> To All,
>>>
>>> I need help with pagination in the footers of a multipage document in
>>> Word
>>> 2003 SP3. I have been editing a monthly newsletter for an astronomy club
>>> by
>>> using the previous issue as a template for the next one. I merely
>>> replace
>>> old
>>> content with new, and thereby preserve most styles and formatting. The
>>> problem
>>> is that I've been fixing problems in the footers by ad hoc work-arounds,
>>> which
>>> means I have been propagating the same errors from month to month.
>>>
>>> My goals are as follows:
>>>
>>> A) I want the name of the club centered in the footer of page one
>>> without
>>> any
>>> page number.
>>>
>>> B) All even pages should have the name of the club centered in the
>>> footer
>>> in
>>> the same style and color as on page 1 with the page number in a larger
>>> font
>>> size (size 24) flush against the left margin.
>>>
>>> C) All odd pages should have the name of the club centered in the
>>> footer
>>> in
>>> the same style and color as on page 1 with the page number in a larger
>>> font
>>> size (size 24) flush against the right margin.
>>>
>>> I'd like to start fresh and do the footers right this time. The first
>>> task
>>> is
>>> to remove all the "fixes" which have left me with varying styles and no
>>> number
>>> at all on page 2. The second task is to set up the club's name once on
>>> page 1
>>> so that it carries consistently to all subsequent pages. This should be
>>> fairly
>>> simple because I have only one sequence of page numbers from 2 to about
>>> 20.
>>>
>>> Thank you for your help.
>>>
>>> Ray Shapp
>>>
>
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