[mso] Re: Access Concatenate//MS Word Merge
- From: "Glenda Wells" <gwells@xxxxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Fri, 27 Jun 2003 15:14:29 -0400
Hi James (and group).
The reason I was thinking of concatenating the awards into one field is that it
works already. Lemme 'splain:
Currently, we get data via a rather complex and time consuming process. The
data is in a CSV format with elements for each multi-record data type in a
single field separated by an ASCII character box. I don't know what that
character is called but it looks like a space if imported to Word or a verticle
rectangle in Notepad. Here's a sample with 2 pipes representing the ASCII
character:
"Smith", "John", "HighScore||Layout||Track||Image", "3.45||1027||15||A12BC4"
We use Word/Merge to create letters which might look something like this:
Dear John.
Thank you for your contribution of the following. Please note the scores for
each submission. A year-end total will be provided once all entries have been
collected.
HighScore 3.45
Layout 1027
Track 15
Image A12BC4
Thanks again for participating. We look forward to your additional
contributions.
Sincerely,
Somebody Incharge
My task James, has been to simplify the process. Right now, the whole thing
takes about 3 hours. I can successfully get the data in about 10 minutes using
Access. Yaaaayyy me right? Not so fast cowboy...my "customers" aren't happy.
They don't like the way the letter looks in Access. They want it centered on a
page - horizontally OK-but VERTICALLY as well.
With help from this list, I've created Access reports/letters based on queries
that retrieve the specific data from a single data file. There are, so far, 15
letters, each slightly different. Using the example above with Access Reports
I can get a letter but if it's a short letter, then it displays too high up on
a page. I can't find a way to do the vertical centering. Another thing is that
sometimes, depending upon the submission, a special note may be needed. These
notes are in a table which is fine, unless a particular person has more than
one. Then, I get multiple records in the detail of the report. The notes are
memo fields which sometimes get truncated. I've tried placing these as footers
and as their own group and still haven't gotten it right.
When I try Word Merge, I get a letter for each person for each submission. In
the example above, I would get 4 letters rather than one letter with the
elements listed as shown.
I'm very frustrated and unfortunately don't know enough about Access Reports,
VBA or Word Merge to solve the problem. I'm so ignorant I may not even be
asking the questions correctly. Sigh. The only thing I have going for me
right now is that I'm willing to try anything...if only I knew what it was.
Heavy sigh.
Thanks /g
From: James LaBorde [mailto:jlaborde@xxxxxxxxx]
Glenda,
Just curious but is there a reason that you need it as a single field and
not a single record? A single record would be fairly simple to get with a
Cross-tab query.
James
-- Binary/unsupported file stripped by Ecartis --
-- Type: application/ms-tnef
-- File: winmail.dat
*************************************************************
You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or
MicrosoftOffice@xxxxxxxxxxxxxxxx
To send mail to the group, simply address it to mso@xxxxxxxxxxxxx
To Unsubscribe from this group, send an email to
mso-request@xxxxxxxxxxxxx with the word "unsubscribe" (without the quotes) in
the subject line.
Or, visit the group's homepage and use the dropdown menu. This will also allow
you to change your email settings to digest or vacation (no mail).
//www.freelists.org/webpage/mso
To be able to use the files section for sharing files with the group, send a
request to mso-moderators@xxxxxxxxxxxxx and you will be sent an invitation with
instructions. Once you are a member of the files group, you can go here to
upload/download files:
http://www.smartgroups.com/vault/msofiles
*************************************************************
Other related posts:
- » [mso] Re: Access Concatenate//MS Word Merge
