RE: Outlook and email rooles
- From: "Griffiths, Steve" <Steve.Griffiths@xxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Mon, 27 Nov 2006 09:33:02 -0000
Ryan,
There are a number of ways to create rules, but here are some notes I
wrote for the easiest, using Outlook 2003.
Example rule 1: Assume you have joined the JAWS UK mailing list, and
want messages from the list to be placed in a folder you have created
for this purpose.
Find a message in your Inbox that was sent to the JAWS UK mailing list.
Press the Applications key and choose Create Rule. A dialogue opens in
which many of the controls are based on the current message. You can
also get to this dialogue by opening the message and then going to the
Actions menu and choosing Create Rule.
Essentially the dialogue has two portions. The first half allows you to
identify which messages the rule will apply to. It consists of has three
checkboxes and some associated controls which are all prefaced by "when
I get email with all of the selected conditions".
The second half of the dialogue concerns what will happen to the
messages the rule applies to. Again there are three checkboxes and
associated controls, and all are prefaced by "do the following".
The dialogue has the following controls:
a) From jaws-uk-bounce@xxxxxxxxxxxxx checkbox - this checkbox will
contain the address from which the message was sent. Check it to apply
the rule to any message from the same address.
b) Subject contains checkbox - check this to apply the rule that
contains certain words in the subject.
c) Subject edit - will contain the full subject of the current message;
change it as you see fit.
d) Sent to checkbox - check this to apply the rule according to who it
has been sent to.
e) Sent to combo - will contain at least the option "me only" if only
the mailbox owner has been sent the message. Otherwise it will contain a
list of the addresses the message was sent to. In our example it will
contain "jaws-uk@xxxxxxxxxxxxx" and "me only".
f) Display in the New Item Alert window checkbox - check this to get a
dialogue detailing any new items that meet your criteria.
g) Play a selected sound checkbox - if you check this, a sound will be
played for any new items that meet your criteria. The sound that will be
played is listed in a read-only edit to the right of this control, which
cannot be reached with the PC cursor. Press Insert + NumPad minus to
route the JAWS cursor to this point and then Insert + RightArrow to hear
the name. press NumPad plus to revert to the PC cursor.
h) Play button - press this to hear the sound
i) Stop button - press this to stop playing the sound.
j) Browse button - this opens a dialogue that allows you to choose a
sound to play. Once in it press Shift + Tab to move to a list of WAV
files which defaults to C:\Windows\Media. If you want to hear what one
of the entries sounds like, press Applications key and choose Play. This
will open Windows Media Player and play the sound. Then Alt + F4 to
close Windows Media Player and return to the list, or Alt + Tab back if
you think you'll want to listen to another one. When you've chosen one,
press Enter to return to the Create Rule dialogue.
k) Move e-mail to folder checkbox - the default folder is named in a
read-only edit to the right of this checkbox and can be read with the
same method as the selected sound, above. Alternatively just move to the
next control which allows you to review or change it.
l) Selected folder button - opens a tree view of available folders with
the current default folder highlighted.
m) OK button.
n) Cancel button.
o) Advanced Options button - use this button to go into the Rules
Wizard, which is discussed below.
By default all the checkboxes are unchecked. Note that there are two
ways to check any of them; either by moving to them and pressing
SpaceBar or by changing any of the associated controls. For instance, if
I go to the Subject edit and change its contents, that automatically
checks the Subject contains checkbox.
Once you have set up the criteria for the rule, press the OK button to
create the rule. For some reason this takes a few seconds, after which a
confirmation message appears. If you Tab around this message, there is
checkbox which you can check to run the rule on the current folder. I
always check this to test the rule.
I'd be interested in whether these work for you!
Steve
-----Original Message-----
From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On
Behalf Of RYAN MCMANOMY
Sent: 26 November 2006 00:05
To: jfw@xxxxxxxxxxxxx
Subject: Outlook and email rooles
Hello I am useing Microsoft Outlook.
And want to make email rooles for each email list I am on.
So it will go in it's own folder.
thanks!
--
JFW related links:
JFW homepage: http://www.freedomscientific.com/
Scripting mailing list:
http://lists.the-jdh.com/listinfo.cgi/scriptography-the-jdh.com
JFW List instructions:
To post a message to the list, send it to jfw@xxxxxxxxxxxxx
To unsubscribe from this mailing list, send a message to
jfw-request@xxxxxxxxxxxxx with the word unsubscribe in the subject line.
Archives located at: //www.freelists.org/archives/jfw
If you have any concerns about the list, post received from the list, or
the way the list is being run, do not post them to the list. Rather
contact the list owner at jfw-admins@xxxxxxxxxxxxxx
--
DISCLAIMER:
NOTICE: The information contained in this email and any attachments is
confidential and may be privileged. If you are not the intended
recipient you should not use, disclose, distribute or copy any of the
content of it or of any attachment; you are requested to notify the
sender immediately of your receipt of the email and then to delete it
and any attachments from your system.
RNIB endeavours to ensure that emails and any attachments generated by
its staff are free from viruses or other contaminants. However, it
cannot accept any responsibility for any such which are transmitted.
We therefore recommend you scan all attachments.
Please note that the statements and views expressed in this email and
any attachments are those of the author and do not necessarily represent
those of RNIB.
RNIB Registered Charity Number: 226227
Website: http://www.rnib.org.uk
This message has been scanned for viruses by BlackSpider MailControl -
www.blackspider.com
--
JFW related links:
JFW homepage: http://www.freedomscientific.com/
Scripting mailing list:
http://lists.the-jdh.com/listinfo.cgi/scriptography-the-jdh.com
JFW List instructions:
To post a message to the list, send it to jfw@xxxxxxxxxxxxx
To unsubscribe from this mailing list, send a message to
jfw-request@xxxxxxxxxxxxx with the word unsubscribe in the subject line.
Archives located at: //www.freelists.org/archives/jfw
If you have any concerns about the list, post received from the list, or the
way the list is being run, do not post them to the list. Rather contact the
list owner at jfw-admins@xxxxxxxxxxxxxx
Other related posts:
