[gsis_admins] Re: Registrar/Data Clerk Job Description

  • From: Samantha Mimbs <samantha.mimbs@xxxxxxxxxxxxx>
  • To: gsis_admins@xxxxxxxxxxxxx
  • Date: Tue, 29 Sep 2015 16:11:27 -0400

I couldn't attach....But, the text includes:

*TITLE: *School Registrar

*PAY TYPE: *Classified, Non-Exempt

*CONTRACT/WORK YEAR: * 200-235 Days as Negotiated

*REPORTS TO: *Principal

*PRIMARY FUNCTION: *To assure the smooth and efficient management of
student grades, attendance, and discipline records.


· High school diploma or GED, preferably with course work in
business education.

· Reasonable degree of proficiency in typing and filing.

· Knowledge of current office procedures and the operation of
common office equipment.

· Minimum of two years secretarial experience or the equivalent.

· Excellent technology skills.

· Be able to talk, hear, see, stand, walk, bend, stoop, sit, climb
and lift items of approximately 25 pounds throughout the workday.

· Any other routine physical activities required to fulfill job

· Meet state and local requirements concerning fingerprints and
criminal background check.

· Any alternatives to the above qualifications as the Board or
Superintendent may find appropriate and acceptable.


*Strategic Objective I – Attaining High Student Achievement & Success*

· Perform assigned activities in a manner that supports the
instructional program.

*Strategic Objective II – Developing Organizational Effectiveness*

- Work with Director of Administrative Technology, Superintendent,
school registrars and other system personnel to manage student grades,
attendance, discipline, enrollment and registration data.
- Manage the scheduling process by using electronic processes.
- Ensure the smooth operation of the student information system at
assigned school.
- Maintain student records and school files in the designated student
information system.
- Maintain an accounting of assigned activities.
- Establish and maintain an efficient filing and retrieval system for
student information.
- Use computer, student information system, and office software
efficiently and productively.
- Maintain confidentiality of information.
- Attend student information system and job-alike meetings.
- Redeliver training as needed.
- Generate and maintain school, system and state records.
- Prepare correspondence relative to student records.
- Participate in training programs to increase skills and proficiency in
areas related to assignments.
- Complete assignments on time and in compliance with directions.
- Follow and enforce school rules, administrative regulations and Board
policy as well as federal and state laws.

*Strategic Objective III – Ensuring Student/Stakeholder Engagement &

- Take all necessary and reasonable precautions to protect students,
equipment, materials, and facilities.
- Exhibit pleasant behavior and project a positive image when dealing
with the public, employees, parents, and students.

*Other Job Responsibilities & Duties*

- Demonstrate regular and punctual attendance.
- Meet professional dress requirements as outlined in the system
personnel handbook.
- Adhere to the Code of Ethics for Educators in Georgia as established
by the Georgia Professional Standards Commission.
- Perform other duties and responsibilities as assigned.

*Evaluation: *Performance of this job will be evaluated in accordance with
the provisions of the Monroe County Board of Education policy regarding
evaluation of personnel.

*Best Regards,*
*Samantha Mimbs* Data Coordinator, Monroe County Schools
[image: photo]
Phone: 478-994-2031 <478-994-2031>
Email: samantha.mimbs@xxxxxxxxxxxxx <samantha.mimbs@xxxxxxxxxxxxx>
Website: http://www.monroe.k12.ga.us <http://www.monroe.k12.ga.us/>
Address: 25 Brooklyn Ave Forsyth, GA 31029

*IMPORTANT: The contents of this email and any attachments are
confidential. They are intended for the named recipient(s) only. If you
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On Tue, Sep 29, 2015 at 3:43 PM, Theresa Beckum <Theresa.Beckum@xxxxxxxxxxx>

If you can get a copy of your district’s job description for registrars
and/or data clerks please send it to me. I would like to look over the
various job description and maybe we can come up with a standard job

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