[vip_students] Re: Printing questions?
- From: "Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Wed, 13 Jun 2007 15:55:00 +0100
Hi Edel,
Firstly, Can I suggest a word of caution when using the auto responder
when subscribed to a list such as this. It can cause a deluge of auto
replies to be sent onto the list and can be a little troublesome. It is
always best whe using an auto response message to first unsubscribe yourself
from lists if you are going away on holidays etc and then use the auto
responder to just answer individual emails from people.
However, I commend your work on setting it up Edel, great stuff and keep up
the momentum okay.
Now if you print to a file, I have never personally had need of this feature
but its available if one wants it. It simply prints the document into a file
on the computer which can be called something like the following; my
file.prn. Note how it places a .prn to the end of the file, this extension
of course is usually hidden so all you will see is the first part of the
file name which is called MyFile.
I suppose you might use this kind of file to take around to perhaps another
printer say in a work or perhaps stationary office to have it printed out
for you.
As for a warning when your priner is running low on ink, I think you have to
ensure that the printer software which comes on a CD is installed and not
just the driver for the printer as this software is what tells the computer
if the ink is running low. I am not sure if your particular printer Edel
will work in this way.
Paul.
-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of Edel Carey
Sent: Wednesday, June 13, 2007 3:07 PM
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Printing questions?
Hi Paul & All
With regard to printing a document to a file instead of a printer as
described in lesson 24. Is this the same as copying and pasting it?
Also
I've seen printers that alert you when the ink is running low. My printer
is a HP DeskJet 840 (quite old). Does anyone know if this option is
available with this printer.
Edel..
----- Original Message -----
From: "Paul Traynor" <paul.traynor@xxxxxxx>
To: <vip_students@xxxxxxxxxxxxx>
Sent: Wednesday, June 13, 2007 6:56 AM
Subject: [vip_students] Word Tutorial:Lesson 24,Advanced Printing Options
> Advanced Printing Options
>
> Introduction:
> You already know how to print, but in this lesson you will learn those
> extra jobs that come up from time to time. . This lesson explains;
> *how to print more than one copy of a document,
> * print on both sides of the page,
> * print specific pages of a document.
>
>
> Lets begin .
> Select File → Print from the menu.
>
> The Print dialog box appears.
> Note: The Print dialog box is where you can specify printing options when
> you print your document.
> Several frequently used print options you might specify would be;
> * how many pages to print,
> * what pages to print,
> * to print a selected paragraph,
> * to print in landscape form,
> * to print on both sides of the page.
>
> To Print more than one copy of a document:
> Step 1
> Select File - Alt and F.
> Step 2
> Click on or down arrow to Print and enter.
> Step 3
> The first option in the Print dialogue box is Number of Copies and it is
> here you can either up and down arrow to select how many copies you
> require
> or just type in the number you wish to print off.
> Step 4
> Now just click or tab to OK and enter.
> The Print dialog box closes and Word prints the required copies of your
> document.
>
> Page Range:
> This allows you to specify what pages you want printed. There are several
> options
> here:
>
> Pages: Prints only the pages you specify. Select a range of pages with a
> hyphen (5-8) and separate single pages with a comma (3,7).
> For Example:
>
> To print a range of pages in a document from page 5 to 11:
> Step 1
> Select File - Alt and F.
> Step 2
> Click on or down arrow to Print and enter.
> Step 3
> Shift and tab once and type in 5-11.
> Step 4
> Click or tab to Ok and enter.
> The dialogue box now closes and will print pages 5 to 11 inclusive from
> your
> document.
>
> To Print single or individual pages for example pages 4, page 8 and page
> 12:
> Step 1
> Select File - Alt and F.
> Step 2
> Click or down arrow to Print and enter.
> Step 3
> Shift and tab once and type in exactly as follows including the commas:
> 4,8,12
> Step 4
> Now Click or tab to Ok and enter.
> The dialogue box now closes and prints off pages 4, 8 and 12 only of your
> document.
>
> Selection: Prints only selected text. This option allows you to print
> just
> a selected portion of your document for example a paragraph, sentence or
> bullet points etc. It is necessary for you to select the required text
> first and then follow the below instructions:
> Step 1
> Select File - Alt and F.
> Step 2
> Click or down arrow to Print and enter.
> Step 3
> Shift and tab twice and you will hear All range radio button checked.
> Here
> you down arrow until you hear Selection radio button checked.
> Step4
> Now just Click or tab to the OK button and enter.
> Your selected text will now be sent to the printer and the print dialogue
> box will close.
> ( Landscape position)
>
> To print a document in landscape form rather than portrait, could be
> described as printing on the long edge of the page rather than the short
> edge. To do this just follow the below instructions:
>
> Step 1
> Select File - Alt and F.
> Step 2
> Click or down arrow to Print and enter.
> Step 3
> Click or tab to Properties and enter.
> Step4
> Click or tab about 6 times to where you can choose Portrait or Landscape
> and
> down arrow to select Landscape.
> Step 5
> Then tab to OK and enter.
> Step 6
> Now tab to Close and enter.
> The Print dialogue box will now close and your document will now be
> printed
> on the long edge of the paper.
> Note: You will have to go back into Print Properties to revert the print
> layout to Portrait for future use.
>
> Other Options for printing are:
>
> All: Prints the entire document.
>
> Current page: Prints only the page you're currently on.
>
> Print to file
> Prints the document to a file instead of sending it to the printer.
>
> Print what
> Allows you to select what to print: the document (the default, which
> you'll
> use 99.9 of the time) or only comments, annotations, or style.
>
> Print
> Specifies the print order for the page range: All Pages in Range, Odd
> Pages,
> and Even Pages.
>
> Options
> Lets you specify other printing options, such as printing a document in
> reverse order (from the last page to the first).
>
> Print on both sides of the paper (duplex printing)
>
> Some printers automatically print on both sides of a page (automatic
> duplex
> printing); other printers allow you to manually reinsert pages to print
> the
> second side (manual duplex printing); and some printers do not support
> duplex printing at all. To find out whether your printer supports duplex
> printing, you can check the printer manual, contact the printer
> manufacturer, or check the printer's properties by clicking Properties in
> the Print dialog box.
>
> To manually set up a printer to print to both sides of a sheet of paper
>
> With some printers, you can use the Manual duplex check box under Printer
> in
> the Print dialog box. Word will print all of the pages that appear on one
> side of the paper and then prompt you to turn the stack over and feed the
> pages into the printer again.
>
> You can also use the following procedure to set up your printer for manual
> duplex printing:
> Step 1
> On the File menu, click Print - Alt and F and down arrow to Print and
> enter.
>
> Step 2
> In the lower-left corner of the Print dialog box, in the Print box, click
> Odd pages.
> For Screen Readers just tab three times to All pages in Range and down
> arrow
> to Odd Pages.
> Step 3
> Click or tab to OK and enter.
> Step 4
> After the odd pages are printed, flip the stack of pages over, and then in
> the Print dialog box, click Even pages.
> For Screen Readers just repeat step 2and down arrow this time to Even
> Pages.
> Step 5
> Click or tab to OK and enter.
> You will now have your document printed on both sides of the paper.
>
> QUICK REFERENCE
>
> TO CHANGE PRINTING OPTIONS:
>
> SELECT FILE → PRINT FROM THE MENU.
> Range of Pages:
> Place a dash between the range of pages required to be printed.
>
> Single Pages:
> Place a comma between each page number required.
>
>
> FOR ADVANCED PRINTING OPTIONS:
>
> SELECT FILE → PRINT FROM THE MENU.
> CLICK THE PROPERTIES BUTTON FOR ADVANCED OPTIONS LIKE PRINTING in
> Landsccape.
>
>
>
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