[vip_students] Re: Help!

  • From: "Irene Maloney" <breeze.whitney@xxxxxxxxxxxxx>
  • To: <vip_students@xxxxxxxxxxxxx>
  • Date: Thu, 29 Apr 2010 17:08:54 +0100

Hi,

I have been messing about and have got a wee step further!  I pressed the
applications key and up arrowed to where it says move to folder and, hey
presto, there are my folders.  So my question now is how to delete sent and
deleted items.  Is it control d for each item or will that delete all the
items in the folder?

Many thanks again.

Irene.

-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of Irene Maloney
Sent: 29 April 2010 17:01
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Re: Help!

Hi Paul,

Many thanks for your help.  I have had a look right through the list but
can't see anything which tells me how to go to the deleted or sent items
folders.  I am using outlook 2003.

Irene.

-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of Paul J. Traynor
(NCBI)
Sent: 29 April 2010 07:24
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Re: Help!

Hi Irene,

First of all, outlook is really easy once you get to know its basics. I am
including a list of the Microsoft Outlook keystrokes below for you to look
at.
First of all, which version of outlook are you using?, is it outlook 2003 or
2007?.
The reason for this is that there are various things you can do in the view
menu to make it easier to navigate.

Anyway, here are some keystrokes:

To do this Press 
Display ScreenTip for the active element
 SHIFT+F1
 
Save
 CTRL+S or SHIFT+F12
 
Save and Close, Send
 ALT+S
 
Save As
 F12
 
Undo
 CTRL+Z or ALT+BACKSPACE
 
Delete
 CTRL+D
 
Print
 CTRL+P
 
Copy item
 CTRL+SHIFT+Y
 
Move item
 CTRL+SHIFT+V
 
Check names
 CTRL+K (using the Outlook e-mail editor)
 
Check spelling
 F7
 
Flag for follow-up
 CTRL+SHIFT+G
 
Forward
 CTRL+F
 
Send/post/invite all
 ALT+S
 
Find items
 F3 or CTRL+E
 
Search for text in items
 F4
 
Find next during text search
 SHIFT+F4
 
Use Advanced Find
 CTRL+SHIFT+F
 
Create a new Search Folder
 CTRL+SHIFT+P
 
Turn on editing in a field (except icon view)
 F2
 

For e-mail

To do this Press 
Switch to Inbox
 CTRL+SHIFT+I
 
Switch to Outbox
 CTRL+SHIFT+O
 
Choose the account from which to send a message
 CTRL+TAB (with focus on the To line) and then TAB to the Accounts button
 
Send
 ALT+S
 
Reply to a message
 CTRL+R
 
Reply all to a message
 CTRL+SHIFT+R
 
Mark a message as not junk
 CTRL+ ALT+J
 
Display blocked external content (in a message)
 CTRL+SHIFT+I
 
Post to a folder
 CTRL+ SHIFT+S
 
Check for new mail
 CTRL+M or F9
 
Go to the next message
 UP ARROW
 
Go to the previous message
 DOWN ARROW
 
Go to the row above (message or group heading)
 ALT+ UP ARROW
 
Go to the row below (message or group heading)
 ALT+ DOWN ARROW
 
Compose a new message
 CTRL+N
 
Open a received message
 CTRL+O
 
Display the Address Book
 CTRL+SHIFT+B
 
Convert an HTML or RTF message to plain text
 CTRL+SHIFT+O
 
Add a Quick Flag to a message
 INSERT
 
Display the Flag for Follow Up dialog box
 CTRL+SHIFT+G
 
Mark as read
 CTRL+Q
 
Show the menu to download pictures, change automatic download settings, or
add a sender to the Safe Senders List.
 CTRL+SHIFT+W
 

For Calendar

To do this Press 
Accept
 ALT+C
 
Decline
 ALT+D
 

See also under Views, Day/Week/Month view and For Date Navigator.
For Contacts

To do this Press 
Dial
 CTRL+SHIFT+D
 
Enter a name in the Find a Contact box
 F11
 

For Tasks

To do this Press 
Accept
 ALT+C
 
Decline
 ALT+D
 

To format text

To do this Press 
Display the Format menu
 ALT+O
 
Switch case (with text selected)
 SHIFT+F3
 
Add bold
 CTRL+B
 
Add bullets
 CTRL+SHIFT+L
 
Add italics
 CTRL+I
 
Increase indent
 CTRL+T
 
Decrease indent
 CTRL+SHIFT+T
 
Left align
 CTRL+L
 
Center
 CTRL+E
 
Underline
 CTRL+U
 
Increase font size
 CTRL+]
 
Decrease font size
 CTRL+[
 
Cut
 CTRL+X or SHIFT+DELETE
 
Copy
 CTRL+C or CTRL+INSERT
 
Paste
 CTRL+V or SHIFT+INSERT
 
Clear formatting
 CTRL+SHIFT+Z or CTRL+SPACEBAR
 

To add Web information to items

To do this Press 
Edit a URL in the body of an item
 CTRL+left mouse button
 
Specify a Web browser
 SHIFT+left mouse button
 
Insert a hyperlink
 CTRL+K (When using Word as e-mail editor only)
 

For print preview

To do this Press 
Open print preview
 CTRL+F2
 
Print a print preview
 ALT+P
 
Print preview page setup
 ALT+S or ALT+U
 
Zoom
 ALT+Z
 
Close print preview
 ALT+C
 

For send/receive

To do this Press 
Starts send/receive for all defined Send/Receive groups with Include this
group in Send/Receive (F9) selected. This can include headers, full items,
specified folders, items less than a specific size, or any combination that
you have defined.
 F9
 
Starts a send/receive for current folder retrieving full items (header,
item, and any attachments)
 SHIFT+F9
 

Views
Table view

For general use

To do this Press 
Open an item
 ENTER
 
Select all items
 CTRL+A
 
Go to the item at the bottom of the screen
 PAGE DOWN
 
Go to the item at the top of the screen
 PAGE UP
 
Extend or reduce the selected items by one item
 SHIFT+UP ARROW or SHIFT+DOWN ARROW
 
Go to the next or previous item without extending the selection
 CTRL+UP ARROW or CTRL+DOWN ARROW
 
Select or unselect the active item
 CTRL+SPACEBAR
 
Move every item in the selection to the top or bottom in the list order
 CTRL+HOME or CTRL+END (with in-cell editing disabled)
 

With a group selected

To do this Press 
Expand the group
 ENTER or RIGHT ARROW
 
Collapse the group
 ENTER or LEFT ARROW
 
Select the previous group
 UP ARROW
 
Select the next group
 DOWN ARROW
 
Select the first group
 HOME
 
Select the last group
 END
 
Collapses the group
 NUM -
 
Expands the group
 NUM+
 
Select the first item on screen in an expanded group or the first item off
screen to the right
 RIGHT ARROW
 

For all groups

To do this Press 
Collapses all groups
 CONTROL+NUM -
 
Expands all groups
 CONTROL+NUM+
 

Day/Week/Month view

For all three

To do this Press 
View from 1 through 9 days
 ALT+key for number of days
 
View 10 days
 ALT+0 (ZERO)
 
Switch to weeks
 ALT+HYPHEN SIGN
 
Switch to months
 ALT+EQUAL SIGN
 
Move between Calendar, TaskPad, and the Folder List
 CTRL+TAB or F6
 
Select the previous appointment
 SHIFT+TAB
 
Go to the previous day
 LEFT ARROW
 
Go to the next day
 RIGHT ARROW
 
Move selected item to the previous day when multiple days appear
 ALT+LEFT ARROW
 
Move selected item to the next day when multiple days appear
 ALT+RIGHT ARROW
 
Go to the same day in the next week
 ALT+DOWN ARROW
 
Go to the same day in the previous week
 ALT+UP ARROW
 

For Day view

To do this Press 
Select the time that begins your work day
 HOME
 
Select the time that ends your work day
 END
 
Select the previous block of time
 UP ARROW
 
Select the next block of time
 DOWN ARROW
 
Select the block of time at the top of the screen
 PAGE UP
 
Select the block of time at the bottom of the screen
 PAGE DOWN
 
Extend or reduce the selected time
 SHIFT+UP ARROW or DOWN ARROW
 
Move an appointment
 With the cursor in the appointment, ALT+UP ARROW or DOWN ARROW
 
Change an appointment start or end time
 With the cursor in the appointment, ALT+SHIFT+UP ARROW or DOWN ARROW
 
Move selected item to the same day in the next week
 ALT+DOWN ARROW
 
Move selected item to the same day in the previous week
 ALT+UP ARROW
 

For Week or Month views

To do this Press 
Go to the first day of the week
 HOME
 
Go to the last day of the week
 END
 
Go to the same day of the week in the previous week (or 5 weeks previous if
viewing by month)
 PAGE UP
 
Go to the same day of the week in the next week (or 5 weeks ahead if viewing
by month)
 PAGE DOWN
 
Move the appointment up, down, left, or right
 ALT+UP, DOWN, LEFT, or RIGHT ARROW
 
Change the duration of the selected block of time
 SHIFT+LEFT, RIGHT, UP, or DOWN ARROW; or SHIFT+HOME or END
 

For Date Navigator

To do this Press 
Go to the first day of the current week
 ALT+HOME
 
Go to the last day of the current week
 ALT+END
 
Go to the same day in the previous week
 ALT+UP ARROW
 
Go to the same day in the next week
 ALT+DOWN ARROW
 
Go to the first day of the month
 ALT+PAGE UP
 
Go to the last day of the month
 ALT+PAGE DOWN
 

For address card views

For general use

To do this Press 
Select a specific card in the list
 Type one or more letters of the name the card is filed under or of the
field you are sorting by
 
Select the previous card
 UP ARROW
 
Select the next card
 DOWN ARROW
 
Select the first card in the list
 HOME
 
Select the last card in the list
 END
 
Select the first card on the current page
 PAGE UP
 
Select the first card on the next page
 PAGE DOWN
 
Select the closest card in the next column
 RIGHT ARROW
 
Select the closest card in the previous column
 LEFT ARROW
 
Select or unselect the active card
 CTRL+SPACEBAR
 
Extend the selection to the previous card and unselect cards after the
starting point
 SHIFT+UP ARROW
 
Extend the selection to the next card and unselect cards before the starting
point
 SHIFT+DOWN ARROW
 
Extend the selection to the previous card, regardless of the starting point
 CTRL+SHIFT+UP ARROW
 
Extend the selection to the next card, regardless of the starting point
 CTRL+SHIFT+DOWN ARROW
 
Extend the selection to the first card in the list
 SHIFT+HOME
 
Extend the selection to the last card in the list
 SHIFT+END
 
Extend the selection to the first card on the previous page
 SHIFT+PAGE UP
 
Extend the selection to the last card on the last page
 SHIFT+PAGE DOWN
 

To move between cards without changing the selection

To use the following keys, make sure a card is selected. To select a card,
click the card heading.

To do this Press 
To the next card
 CTRL+DOWN ARROW
 
To the previous card
 CTRL+UP ARROW
 
To the first card in the list
 CTRL+HOME
 
To the last card in the list
 CTRL+END
 
To the first card on the previous page
 CTRL+PAGE UP
 
To the first card on the next page
 CTRL+PAGE DOWN
 
To the closest card in the previous column
 CTRL+LEFT ARROW
 
To the closest card in the next column
 CTRL+RIGHT ARROW
 
To a field in the active card
 F2
 

To move between fields in a card

To use the following keys, make sure a field in a card is selected. To
select a field when a card is selected, click the field or press F2.

To do this Press 
Move to the next field and, from the last field of a card, move to the first
field in the next card
 TAB
 
Move to the previous field and, from the first field of a card, move to the
last field in the previous card
 SHIFT+TAB
 
Move to the next field, or add a line to a multi-line field
 ENTER
 
Move to the previous field without leaving the active card
 SHIFT+ENTER
 
Display the insertion point in the active field to edit text
 F2
 

To move between characters in a field

To use the following keys, make sure a field in a card is selected. To
select a field when a card is selected, click the field or press F2.

To do this Press 
Add a line in a multi-line field
 ENTER
 
Move to the beginning of a line
 HOME
 
Move to the end of a line
 END
 
Move to the beginning of a multi-line field
 PAGE UP
 
Move to the end of a multi-line field
 PAGE DOWN
 
Move to the previous line in a multi-line field
 UP ARROW
 
Move to the next line in a multi-line field
 DOWN ARROW
 
Move to the previous character in a field
 LEFT ARROW
 
Move to the next character in a field
 RIGHT ARROW
 

For Timeline view (Tasks or Journal)

When an item is selected

To do this Press 
Select the previous item
 LEFT ARROW
 
Select the next item
 RIGHT ARROW
 
Select several adjacent items
 SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW
 
Select several nonadjacent items
 CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR
 
Open the selected items
 ENTER
 
Display the items one screen above the items on screen
 PAGE UP
 
Display the items one screen below the items on screen
 PAGE DOWN
 
Select the first item on the timeline (if items are not grouped) or the
first item in the group
 HOME
 
Select the last item on the timeline (if items are not grouped) or the last
item in the group
 END
 
Display (without selecting) the first item on the timeline (if items are not
grouped) or the first item in the group
 CTRL+HOME
 
Display (without selecting) the last item on the timeline (if items are not
grouped) or the last item in the group
 CTRL+END
 

When a group is selected

To do this Press 
Expand the group
 ENTER or RIGHT ARROW
 
Collapse the group
 ENTER or LEFT ARROW
 
Select the previous group
 UP ARROW
 
Select the next group
 DOWN ARROW
 
Select the first group on the timeline
 HOME
 
Select the last group on the timeline
 END
 
Select the first item on screen in an expanded group or the first item off
screen to the right
 RIGHT ARROW
 

When a unit of time on the time scale for days is selected

To do this Press 
Move back in increments of time that are the same as those shown on the time
scale
 LEFT ARROW
 
Move forward in increments of time that are the same as those shown on the
time scale
 RIGHT ARROW
 
When the lower time scale is selected, select the upper time scale
 SHIFT+TAB
 
When the upper time scale is selected, select the lower time scale
 TAB
 
When the lower time scale is selected, select the first item on screen or
the first group on screen if items are grouped
 TAB



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