Hi Paul, & All,
Paul, this is probably a coincidence but when I open a message from you on
this list, I think only with an attachment, a download presents itself.
I don't know what it might be as I escape from it sttraight away!
Perhaps you can throw some light on what might be happening!
I know that I have a couple of downloads set up but
this is a sttrange one!
All the best,
Tony Sweeney.----- Original Message -----
From: "Paul Traynor" <paul.traynor@xxxxxxx>
To: <vip_students@xxxxxxxxxxxxx>
Sent: Thursday, May 31, 2007 3:22 PM
Subject: [vip_students] Word Tutorial: Lesson 18, Using the office
clipboard
[Collecting and Pasting Multiple Items]
Introduction:
If you do a lot of cutting, copying, and pasting you will probably
appreciate Word’s Office Clipboard, which holds not one, but
twenty-four
cut or copied objects.
You can use the Office Clipboard to collect and paste multiple items. For
example, you can copy text in a Microsoft Word document, switch to Excel
and
copy a drawing object, switch to PowerPoint and copy a bulleted list,
switch
to Access and copy a datasheet, and then switch back to Word and paste
the
collection of copied items.
Step 1. In this email I have included a short document for you to save
into
your "my documents/my files folder". After you have saved it, you need to
open it up as this will be the document we will copy text from.
Step 2. open the document, "Sample Memo document", that contains the
text
we want to copy.
This memo contains several new items that we want to copy and paste into
another document.
Note:Instead of switching between the two documents to copy and paste
each
individual item, you can use the Office Clipboard to copy and/or cut
several
items and then paste them all at once.
In order to "collect and paste" multiple items, you have to activate the
"office clipboard".
To do this;
Step 1. press keys "alt + e" to open the "edit menu".
Step 2. Arrow down to "office clipboard" and press the enter key.
Shortcut keystrokes: Control and C pressed twice in rapid succession.
Note: to some or many of us this clipboard can be annoying but in order
to
cut a series of items it is necessary and I will try and describe it as
easily as possible and also how to work it in order to minimise the
inconvenience of it.
Step 3. The clipboard will appear on screen and jaws will be focused on
its
listbox where the already copied items will appear.Anything you cut or
copy
(up to 24 items) will be in here. At this moment there will be nothing in
the list until we start to copy items to it.
Note: If the focus is now on our Office Clipboard and not the actual
document which we want to copy items of text from, it may be necessary to
bring our focus back into our document “Sample Memo”.
To do this, just do the keystrokes F6, this keystroke will toggle you
between the Office Clipboard and your document.
The first item that needs to be copied is theTitle.
Select the first line: Sample Memo Document and click the Copy button on
the Standard toolbar .
Other Ways to Copy:
Another way to copy is to press Ctrl + C , or select Edit → Copy
from the
menu .
Word copies the text to the Office Clipboard and a Word icon appears in
the
task pane. Instead of opening a new document to paste the individual
copied
text, here's how you can copy or cut several items to the Office
Clipboard:
Select the line From: Paul Traynor
and click the Copy button on the Standard toolbar or keystroke Control
C.
Word copies the selected text to the Office Clipboard and another Word
icon
appears in the task pane.
Now at the bottom on the Sample Memo there is a list containing five
steps
instructing you how to create a Memo so now select all these five steps
and
copy them to the clipboard.
Note: You have now three copied items to your Office clipboard:
The first one being the Title of the document.
Secondly who the Memo is from and
Thirdly the five steps instructing you how to create a Memo.
Now you can view these three copied items in the Office Clipboard by
pressing F6 and this will bring up the list in the Office Clipboard. You
can arrow down through the list to view each one.
Now open a new document with the keystroke Control N so that we can now
paste these three items into our new document.
We must now activate our Office clipboard by either doing the keystroke
Control and C in rapid succession or Select Edit → Office
Clipboard from
the menu .
To paste an object from the Office Clipboard, simply click the object you
want to paste.
For keyboard users just arrow down to the item you require to pase and
just
press enter on it or you can use your application key (third key to the
right of the space bar) and you can either select paste or delete if you
wish to delete an item from the list in the clipboard. Now press F6 to
toggle back to your new document.
QUICK REFERENCE
TO DISPLAY THE CLIPBOARD TASK PANE:
SELECT EDIT → OFFICE CLIPBOARD FROM THE MENU or press Control C
in rapid
succession.
To toggle between your document and the list in the Office Clipboard:
Press F6
TO ADD ITEMS TO THE OFFICE CLIPBOARD:
COPY AND/OR CUT THE ITEMS AS YOU WOULD NORMALLY.
TO PASTE FROM THE OFFICE CLIPBOARD:
IF NECESSARY, DISPLAY THE CLIPBOARD TASK PANE, THEN CLICK THE ITEM YOU
WANT
TO PASTE. CLICK THE PASTE ALL BUTTON TO PASTE ALL COLLECTED ITEMS.
When using the keyboard just arrow down to the item from the list in the
Clip board and switch back to your document (F6) and paste as normal with
Control V.
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--
No virus found in this incoming message.
Checked by AVG Free Edition.
Version: 7.5.467 / Virus Database: 269.8.1/822 - Release Date: 28/05/2007
11:40
