Dear all,
I'm sending you with this email some preliminary instructions in view of the
final report due just after the end of the project - sadly, next August 31st.
In order to be ready, I'd like to fix with you some deadlines, since the report
is still not clear and we don't have so much time to fill the forms after the
end. So said, my requests are as follows:
a. Please, in Paris give the original of the timesheets filled until the end
of February to Francesco/Francesca (i.e., those we discussed and revised at the
last meeting). Remember that the original copies have to be SIGNED AND STAMPED
AND REASONABLY DATED - so not reporting the date of today, but indicatively at
the beginning of the following month, just as an indication. In case you cannot
deliver these docs by hand, I'll need you to please send them at my address
ASAP.
b. Make sure I have the DRAFTS (i.e., excel file) of the following
timesheets (March-August 2017) NO LATER THAN AUGUST 20th - I know the month of
August will not be finished, but you can try to guess your final effort and
give me the elements to check the status of your budget and have time to
correct it.
c. By the same date of AUGUST 20th I need you to please send me the pdf of
all the expenses we have to prove to the NA, i.e.
i- Boarding passes for the meetings/trips you have attended, mainly for
those trips where you were not travelling from/to a formal institution address
ii- List of participants of the multiplier events you organized
iii- Invoices for the eventual 'exceptional costs' you had
iv- Eventual additional docs you want me to have
Please, take note that the documents have to be sent to ME
mariaangela.cane@xxxxxxxx<mailto:mariaangela.cane@xxxxxxxx>
and eventually with Francesca in CC, but take me as first reference or we will
have HUGE problems in keeping track of everything. Last time some of you sent
her the drafts and the corrected version to me, or both, or viceversa, so it
was really difficult to handle it.
In the same way, if you have questions, write to ME and again eventually with
Francesca in CC.
Once I have all the elements to check your Institution, I'll fill the report
and BEFORE ITS SUBMISSION I'll ask you to send me via post the ORIGINALS of the
documents of the points i - iv. Please, make sure that a referent from your
institution is available 'for me' in September :)
Thank you very much in advance for your collaboration. I am at your disposal
for ANY eventual requests you have. Please, if you have specific questions,
avoid reply to this email, just write directly not to bomb all the consortium
with plenty of detailed requests.
With kind regards,
Maria Angela
Maria Angela Canè, PhD
EU Project Manager
DipSA - Dipartimento di Scienze Agrarie
Viale Fanin 44, 40127 - Bologna, Italy
phone: +39 051 2096678
fax: +39 051 2096241
mobile: +39 392 1737817
e-mail: mariaangela.cane@xxxxxxxx<mailto:mariaangela.cane@xxxxxxxx>
