[sogagg] Re: 2018 Patriot Golf Day Status Meeting 5/2/2018 (Action Required)

From: Rick Cassoni <rcassoni@xxxxxxxxxxx>
To: "sogagg@xxxxxxxxxxxxx" <sogagg@xxxxxxxxxxxxx>
Date: Fri, 20 Apr 2018 23:40:19 +0000 (UTC)

Rules,We can use my zoom code (no limits).  Once established, I will shift host
(deck and conn) over to you so that you can control/run the mtg.  Let me know
if you want to practice shifting ahead of the meeting.
Here is the zoom code - https://cccconfernow.zoom.us/j/5901794356

Best,
Rico aka OB

      From: Charles Hopkins <chopkins294@xxxxxxxxx>
To: 'SOGAGG Collective' <sogagg@xxxxxxxxxxxxx>
Cc: 'Greg Minter' <gregminter@xxxxxxxxx>; Helna Correll
<helna.correll@xxxxxxxxxxxxxxxxxxxx>
Sent: Thursday, April 19, 2018 10:17 AM
Subject: [sogagg] 2018 Patriot Golf Day Status Meeting 5/2/2018 (Action
Required)

SOGAGG,  Our next
status meeting was schedule for 5/4/2018.  However, Axe and I will be out of
town, so let’s move it to 5/2/2018 (Wednesday).     Ace, can you provide the
conference room and dial-in numbers?  1130 – 1330.    OB, It appears that Zoom
allows only a 45 minute teleconference unless one buys an upgrade.  Ideas?
The short of it:  A few key personnel are carrying the load.  Thank you for
your extraordinary efforts.  If this is not you, step up in any manner that you
can.  Entrance Criteria (Please note some new roles and responsibilities.)•
                Executive Director:  Ace.  Prepare status report.•
       Sponsorship Director:  Knockdown.  Will be just returning from a
wonderful Ireland vacation and too jet lagged to prepare a report.•
        Assistant Sponsorship Directors:  Axe, Skully.  Skully provide update
to Axe.  Axe prepare status report.•                     Finance Director:
Woods.  Prepare status report.•                     Assistant Finance Director
/ Volunteer Director:  Divot.  Prepare status report.•
Non-sponsorship, Off-course Fundraising (NOF) Director.  Skully.  Prepare
status report on Player Registration Gift Bags and Silent Auction.  •
          NOF Assistant Director.  DoCho.  Discuss status with Skully.  Need to
know which individuals are working the gift bag and silent auction preps.•
               Non-sponsorship, On-course Events (NOE) Director.  sHank.  Will
be unavailable for the next few weeks having started a major project to refill
his dwindling coffers.•                     NOE Assistant Director.  Bagger.
Prepare status report.•                     Webmaster.  Greg Minter.  Builds
and maintains a Patriot Golf Day web-site.•                     Registration
Site Manager.  Helna Correll.•                     Assistant Webmaster.  OB.
Responsible for establishing an online meeting application.•
Day Before Event Director.  Rules.  Assistants:  All Hands.  Will work with
course to set up event to ensure a smooth start to tee offs at 0730 6 August
2018.•                     Day of Event Director.  Shaft.  Prepare a status
report regarding responsibilities to establishes the processes for, arrange
staff volunteers with NDIA, and direct these volunteers to:

   - Husband players from their cars, through check-in, to their carts, to
breakfast , monitor the putting contest, and otherwise assist players onto the
course.
   - Conduct actions required during the golf round:  As many as 30 volunteers
at various locations on the course husbanding the on-course contests.
   - Manage the after-party flow.  Conduct the Silent Auction; make a record of
winners and collect payments.
   - Prepare a script for speakers, sponsor videos, and award presentations.
•                     Assistant Day-of-Event Directors.  We need a larger team
to assist Shaft in the preparation for and conduct of the Day of Event.  These
SOGAGG members are assigned to this function:

   - Birdee; DoCho; Divot;  Hazard; OB; TBD; Trek.  Check in with Shaft
regarding his expectations for you on the Day of Event.
•                     External Communications Director.  Chi Chi.  Prepare
status report.•                     Assistant External Communications Director.
Old Slice.  Coordinate report with Chi Chi.•                     SOGAGG
Foursome:  Chi Chi; sHank; Axe; Ace.  Represent SOGAGG in the Patriot Golf Day.
Starting Hole:  Number 10.  Agenda•                     Executive Director:
Ace.  Present status report.•                     Assistant Sponsorship
Director:  Axe Present status report.•                     Finance Director:
Woods.  Present status report.•                     Assistant Finance Director
/ Volunteer Director:  Divot.  Present status report.•
Non-sponsorship, Off-course Fundraising (NOF) Director.  Skully.  Present
status report on Player Registration Gift Bags and Silent Auction.  •
          Non-sponsorship, On-course Events (NOE) Assistant Director.  Bagger.
Present status report.•                     Day of Event Director.  Shaft.
Present status report, including roles and responsibilities for assisting
staff. •                     External Communications Director.  Chi Chi.
Present status report.•                     Event Manager:  Rules.  Discuss
action items.  Wrap Up.  Exit Criteria•                     Event Manager and
Directors agree on continuing roles, responsibilities, and timelines.    Warm
Regards,Rules619 944-2786Chopkins294@xxxxxxxxx

Follow-Ups:
- [sogagg] Re: 2018 Patriot Golf Day Status Meeting 5/2/2018 (Action Required)
  - From: Charles Hopkins

References:
- [sogagg] 2018 Patriot Golf Day Status Meeting 5/2/2018 (Action Required)
  - From: Charles Hopkins

[sogagg] Re: 2018 Patriot Golf Day Status Meeting 5/2/2018 (Action Required)

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