Rules,
Unable to attend due to previously scheduled conflicting meeting.
Last status report will remain current until Helna's next update. If she
sends thatthat as scheduled on Wednesday PM, I'll update our report on
Thursday. I will be able at that time to make any corrections you may have
that emerge from the Wednesday meeting.
Woods
On Thu, Apr 19, 2018, 10:17 Charles Hopkins <chopkins294@xxxxxxxxx> wrote:
SOGAGG,
Our next status meeting was schedule for 5/4/2018. However, Axe and I
will be out of town, so let’s move it to 5/2/2018 (Wednesday).
Ace, can you provide the conference room and dial-in numbers? 1130 –
1330.
OB, It appears that Zoom allows only a 45 minute teleconference unless
one buys an upgrade. Ideas?
The short of it: A few key personnel are carrying the load. Thank you
for your extraordinary efforts. If this is not you, step up in any manner
that you can.
Entrance Criteria (Please note some new roles and responsibilities.)
• Executive Director: Ace. Prepare status report.
• Sponsorship Director: Knockdown. Will be just
returning from a wonderful Ireland vacation and too jet lagged to prepare a
report.
• Assistant Sponsorship Directors: Axe, Skully.
Skully provide update to Axe. Axe prepare status report.
• Finance Director: Woods. Prepare status report.
• Assistant Finance Director / Volunteer Director:
Divot. Prepare status report.
• Non-sponsorship, Off-course Fundraising (NOF)
Director. Skully. Prepare status report on Player Registration Gift Bags
and Silent Auction.
• NOF Assistant Director. DoCho. Discuss status
with Skully. Need to know which individuals are working the gift bag and
silent auction preps.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Will be unavailable for the next few weeks having started a major
project to refill his dwindling coffers.
• NOE Assistant Director. Bagger. Prepare status
report.
• Webmaster. Greg Minter. Builds and maintains a
Patriot Golf Day web-site.
• Registration Site Manager. Helna Correll.
• Assistant Webmaster. OB. Responsible for
establishing an online meeting application.
• Day Before Event Director. Rules. Assistants:
All Hands. Will work with course to set up event to ensure a smooth start
to tee offs at 0730 6 August 2018.
• Day of Event Director. Shaft. Prepare a status
report regarding responsibilities to establishes the processes for, arrange
staff volunteers with NDIA, and direct these volunteers to:
- Husband players from their cars, through check-in, to their carts,
to breakfast , monitor the putting contest, and otherwise assist players
onto the course.
- Conduct actions required during the golf round: As many as 30
volunteers at various locations on the course husbanding the on-course
contests.
- Manage the after-party flow. Conduct the Silent Auction; make a
record of winners and collect payments.
- Prepare a script for speakers, sponsor videos, and award
presentations.
• Assistant Day-of-Event Directors. We need a larger
team to assist Shaft in the preparation for and conduct of the Day of
Event. These SOGAGG members are assigned to this function:
- Birdee; DoCho; Divot; Hazard; OB; TBD; Trek. Check in with Shaft
regarding his expectations for you on the Day of Event.
• External Communications Director. Chi Chi.
Prepare status report.
• Assistant External Communications Director. Old
Slice. Coordinate report with Chi Chi.
• SOGAGG Foursome: Chi Chi; sHank; Axe; Ace.
Represent SOGAGG in the Patriot Golf Day. Starting Hole: Number 10.
Agenda
• Executive Director: Ace. Present status report.
• Assistant Sponsorship Director: Axe Present status
report.
• Finance Director: Woods. Present status report.
• Assistant Finance Director / Volunteer Director:
Divot. Present status report.
• Non-sponsorship, Off-course Fundraising (NOF)
Director. Skully. Present status report on Player Registration Gift Bags
and Silent Auction.
• Non-sponsorship, On-course Events (NOE) Assistant
Director. Bagger. Present status report.
• Day of Event Director. Shaft. Present status
report, including roles and responsibilities for assisting staff.
• External Communications Director. Chi Chi.
Present status report.
• Event Manager: Rules. Discuss action items. Wrap
Up.
Exit Criteria
• Event Manager and Directors agree on continuing
roles, responsibilities, and timelines.
Warm Regards,
Rules
619 944-2786
Chopkins294@xxxxxxxxx
