Call in.
Sent from my iPhone
On Jul 11, 2018, at 9:52 AM, Charles Hopkins <chopkins294@xxxxxxxxx> wrote:
Please respond on attending Friday if you have not yet done so. This is a
key event in proceeding to a successful tournament. We need your
participation.
We will be using Zoom, thanks to OB.
This will be at Epsilon 1100 - 1300, thanks to Ace. Room and phone backup to
Zoom to follow.
ACTION: Prepare for this discussion using the entrance criteria listed below.
Ace – In Person
Axe – In Person
Divot – In Person
Docho – In Person
OB – In Person
Rules – In Person
Shaft – In Person
Woods– In Person
Chi Chi– Call In/Zoom
Knockdown – Call In/Zoom
Trek – Call In/Zoom
Bagger
Birdie
Hazard
Old Slice
sHank
Skully
TBD
Bounceback – Not Attending
------------------------------------------------------------------------------
SOGAGG, Let’s have as many people in person at this meeting as possible.
Please tell me and Ace if you are attending in person or via telecom.
Ace,
Can you set us up with a large conference room from 1100 to 1300 and
provide a call-in number for those unable to attend in person?
OB,
Let’s try your Zoom account again. Can you start it and pass it to me?
Entrance Criteria (Please note some new roles and responsibilities.)
• Executive Director: Ace. Prepare status report.
• Sponsorship Director: Axe. Prepare status report.
Include a game plan for wrapping up the sponsorship effort.
Develop for Shaft a list of sponsor banners for the banquet hall, on-course
canopies, and holes (banana-type).
Establish processes for creating signage, providing to course, and
coordinating placement on the course.
• Finance Director: Woods. Prepare status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Skully. Prepare status report.
Develop a list of auction items and their estimated value.
Develop the process for conducting the silent auction, including collecting
payments and providing documentation.
Develop for Shaft volunteer requirements for conducting the silent auction.
Develop a list of “swag bag” items.
Develop for Shaft volunteer requirements for bag stuffing.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Present status report.
Create a definition of the pre-tee off games and the associated costs of
equipment for the on-course events.
Prepare a plan to coordinate with Rules and RBI (Paul Kipfstuhl -
PKipfstuhl@xxxxxxxxxxxxx) to set up course per the Player Game Guide.
Develop for Shaft volunteer requirements for help in setup and operation of
on-course events.
• Webmaster. Greg Minter. Builds and maintains a
Patriot Golf Day web-site.
• Registration Site Manager. Helna Correll. Builds and
maintains a Patriot Gold Day registration site.
• Day of Event Director. Shaft. Prepare a status report
regarding responsibilities assigned and processes established to direct staff
and volunteers to:
Arrange for the transport and hanging of sponsor banners, both in the banquet
hall and on canopies on the course.
Note: Course will hang banners (at least in the banquet hall). Bring zip
ties and bungie cords to attach banners to canopies.
Conduct check-in and registration of players.
Provide players with swag bags, on-course contest wrist bands, rules, player
game guides, etc.
Enable players to purchase on-course contest package as late as while in the
staging area prior to heading to the teeing grounds.
Husband players from their cars, through check-in, to their carts, & to
breakfast; monitor the putting contest; and otherwise assist players onto the
course.
Conduct a national anthem with color guard kick-off just before players head
out to the teeing grounds.
Conduct actions required during the golf round: As many as 30 volunteers at
various locations on the course husbanding the on-course contests.
Manage the after-party flow. Conduct the Silent Auction; make a record of
winners and collect payments.
Prepare a script for speakers, sponsor videos (Divot has the projector; Rules
has the laptop; need a screen), and award presentations.
• Assistant Day-of-Event Directors. We need a large team
to assist Shaft in the preparation for and conduct of the Day of Event.
These SOGAGG members are assigned to this function:
Bagger; Birdie; Divot; Docho; Hazard; Knockdown; OB; Old Slice; Rules;
Skully; TBD; Trek; Woods.
Check in with Shaft regarding his expectations for you on the Day of Event.
• External Communications Director. Chi Chi. Prepare
status report.
• SOGAGG Foursome: Ace, Axe, Chi Chi; sHank. Represent
SOGAGG in the Patriot Golf Day. Starting Hole: Number 10.
Let’s discuss how we can get additional SOGAGG players on the course.
Note: SOGAGG players will pay for their own green fees and on-course contest
packages.
Agenda
• Executive Director: Ace. Present status report.
• Sponsorship Director: Axe Present status report.
• Finance Director: Woods. Present status report.
• Non-sponsorship, Off-course Fundraising (NOF) Director.
Skully. Present status report.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Present status report.
• Day of Event Director. Shaft. Present status report.
• External Communications Director. Chi Chi. Present
status report.
• Event Manager: Rules. Discuss action items. Wrap Up.
Exit Criteria
• Event Manager and Directors agree on continuing roles,
responsibilities, and timelines.
Warm Regards,
Rules
619 944-2786
Chopkins294@xxxxxxxxx
<2018 PGD Status Report Template.pptx>