[sogagg] Re: 2018 PGD Planning Meeting: Friday 13 July 2018

From: Rick Cassoni <rcassoni@xxxxxxxxxxx>
To: "sogagg@xxxxxxxxxxxxx" <sogagg@xxxxxxxxxxxxx>
Date: Mon, 2 Jul 2018 19:31:29 +0000 (UTC)

Rules,
I am going to do my best to be in person at the mtg.  I can start and pass
whether at Epsilon or remote.
Best,Rico aka OB

      From: Charles Hopkins <chopkins294@xxxxxxxxx>
To: 'SOGAGG Collective' <sogagg@xxxxxxxxxxxxx>
Cc: 'Greg Minter' <gregminter@xxxxxxxxx>; Helna Correll
<helna.correll@xxxxxxxxxxxxxxxxxxxx>; 'mike parente' <mjparente1@xxxxxxxxx>
Sent: Sunday, July 1, 2018 12:23 PM
Subject: [sogagg] 2018 PGD Planning Meeting: Friday 13 July 2018

SOGAGG, Let’s have as many people in person at this
meeting as possible.  Please tell me and Ace if you are attending in person or
via telecom.    Ace,  Can you set us up with a large conference room from 1100
to 1300 and provide a call-in number for those unable to attend in person?  OB,
Let’s try your Zoom account again. Can you start it and pass it to me?
Entrance Criteria (Please note some new roles and responsibilities.)•
          Executive Director:  Ace.  Prepare status report.•
Sponsorship Director:  Axe.  Prepare status report.

   - Include a game plan for wrapping up the sponsorship effort.
   - Develop for Shaft a list of sponsor banners for the banquet hall,
on-course canopies, and holes (banana-type).
   - Establish processes for creating signage, providing to course, and
coordinating placement on the course.
•                     Finance Director:  Woods.  Prepare status report.•
             Non-sponsorship, Off-course Fundraising (NOF) Director.  Skully.
Prepare status report.

   - Develop a list of auction items and their estimated value.
   - Develop  the process for conducting the silent auction, including
collecting payments and providing documentation.
   - Develop for Shaft volunteer requirements for conducting the silent auction.
   - Develop a list of “swag bag” items.
   - Develop for Shaft volunteer requirements for bag stuffing.
•                     Non-sponsorship, On-course Events (NOE) Director.  sHank.
Present status report.

   - Create a definition of the pre-tee off games and the associated costs of
equipment for the on-course events.
   - Prepare a plan to coordinate with Rules and RBI (Paul Kipfstuhl -
PKipfstuhl@xxxxxxxxxxxxx) to set up course per the Player Game Guide.
   - Develop for Shaft volunteer requirements for help in setup and operation
of on-course events.
•                     Webmaster.  Greg Minter.  Builds and maintains a Patriot
Golf Day web-site.•                     Registration Site Manager.  Helna
Correll.  Builds and maintains a Patriot Gold Day registration site.•
          Day of Event Director.  Shaft.  Prepare a status report regarding
responsibilities assigned and processes established to direct staff and
volunteers to:

   - Arrange for the transport and hanging of sponsor banners, both in the
banquet hall and on canopies on the course.

   - Note:  Course will hang banners (at least in the banquet hall).  Bring zip
ties and bungie cords to attach banners to canopies.

   - Conduct check-in and registration of players.

   - Provide players with swag bags, on-course contest wrist bands, rules,
player game guides, etc.
   - Enable players to purchase on-course contest package as late as while in
the staging area prior to heading to the teeing grounds.

   - Husband players from their cars, through check-in, to their carts, & to
breakfast; monitor the putting contest; and otherwise assist players onto the
course.
   - Conduct actions required during the golf round:  As many as 30 volunteers
at various locations on the course husbanding the on-course contests.
   - Manage the after-party flow.  Conduct the Silent Auction; make a record of
winners and collect payments.
   - Prepare a script for speakers, sponsor videos (Divot has the projector;
Rules has the laptop; need a screen), and award presentations.
•                     Assistant Day-of-Event Directors.  We need a large team
to assist Shaft in the preparation for and conduct of the Day of Event.  These
SOGAGG members are assigned to this function:

   - Bagger; Birdie; Divot; Docho; Hazard; Knockdown; OB; Old Slice; Rules;
Skully; TBD; Trek; Woods.
   - Check in with Shaft regarding his expectations for you on the Day of Event.
•                     External Communications Director.  Chi Chi.  Prepare
status report.•                     SOGAGG Foursome:  Ace, Axe, Chi Chi; sHank.
Represent SOGAGG in the Patriot Golf Day.  Starting Hole:  Number 10.

   - Let’s discuss how we can get additional SOGAGG players on the course.
   - Note:  SOGAGG players will pay for their own green fees and on-course
contest packages.
  Agenda•                     Executive Director:  Ace.  Present status
report.•                     Sponsorship Director:  Axe Present status report.•
                    Finance Director:  Woods.  Present status report.•
           Non-sponsorship, Off-course Fundraising (NOF) Director.  Skully.
Present status report.•                     Non-sponsorship, On-course Events
(NOE) Director.  sHank.  Present status report.•                     Day of
Event Director.  Shaft.  Present status report.•                     External
Communications Director.  Chi Chi.  Present status report.•
Event Manager:  Rules.  Discuss action items.  Wrap Up.  Exit Criteria•
            Event Manager and Directors agree on continuing roles,
responsibilities, and timelines.  Warm Regards,Rules619
944-2786Chopkins294@xxxxxxxxx

References:
- [sogagg] 2018 PGD Planning Meeting: Friday 13 July 2018
  - From: Charles Hopkins

[sogagg] Re: 2018 PGD Planning Meeting: Friday 13 July 2018

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