I will b there,
Divot
On Sun, Jul 1, 2018 at 12:22 PM, Charles Hopkins <chopkins294@xxxxxxxxx>
wrote:
SOGAGG, Let’s have as many people in person at this meeting as possible.
Please tell me and Ace if you are attending in person or via telecom.
Ace,
Can you set us up with a large conference room from 1100 to 1300 and
provide a call-in number for those unable to attend in person?
OB,
Let’s try your Zoom account again. Can you start it and pass it to me?
Entrance Criteria (Please note some new roles and responsibilities.)
• Executive Director: Ace. Prepare status report.
• Sponsorship Director: Axe. Prepare status report.
- Include a game plan for wrapping up the sponsorship effort.
- Develop for Shaft a list of sponsor banners for the banquet hall,
on-course canopies, and holes (banana-type).
- Establish processes for creating signage, providing to course,
and coordinating placement on the course.
• Finance Director: Woods. Prepare status report.
• Non-sponsorship, Off-course Fundraising (NOF)
Director. Skully. Prepare status report.
- Develop a list of auction items and their estimated value.
- Develop the process for conducting the silent auction, including
collecting payments and providing documentation.
- Develop for Shaft volunteer requirements for conducting the
silent auction.
- Develop a list of “swag bag” items.
- Develop for Shaft volunteer requirements for bag stuffing.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Present status report.
- Create a definition of the pre-tee off games and the associated
costs of equipment for the on-course events.
- Prepare a plan to coordinate with Rules and RBI (Paul Kipfstuhl -
PKipfstuhl@xxxxxxxxxxxxx) to set up course per the Player Game
Guide.
- Develop for Shaft volunteer requirements for help in setup and
operation of on-course events.
• Webmaster. Greg Minter. Builds and maintains a
Patriot Golf Day web-site.
• Registration Site Manager. Helna Correll. Builds
and maintains a Patriot Gold Day registration site.
• Day of Event Director. Shaft. Prepare a status
report regarding responsibilities assigned and processes established to
direct staff and volunteers to:
- Arrange for the transport and hanging of sponsor banners, both in
the banquet hall and on canopies on the course.
- Note: Course will hang banners (at least in the banquet
hall). Bring zip ties and bungie cords to attach banners to
canopies.
- Conduct check-in and registration of players.
- Provide players with swag bags, on-course contest wrist bands,
rules, player game guides, etc.
- Enable players to purchase on-course contest package as late
as while in the staging area prior to heading to the teeing grounds.
- Husband players from their cars, through check-in, to their
carts, & to breakfast; monitor the putting contest; and otherwise assist
players onto the course.
- Conduct actions required during the golf round: As many as 30
volunteers at various locations on the course husbanding the on-course
contests.
- Manage the after-party flow. Conduct the Silent Auction; make a
record of winners and collect payments.
- Prepare a script for speakers, sponsor videos (Divot has the
projector; Rules has the laptop; need a screen), and award
presentations.
• Assistant Day-of-Event Directors. We need a large
team to assist Shaft in the preparation for and conduct of the Day of
Event. These SOGAGG members are assigned to this function:
- Bagger; Birdie; Divot; Docho; Hazard; Knockdown; OB; Old Slice;
Rules; Skully; TBD; Trek; Woods.
- Check in with Shaft regarding his expectations for you on the Day
of Event.
• External Communications Director. Chi Chi.
Prepare status report.
• SOGAGG Foursome: Ace, Axe, Chi Chi; sHank.
Represent SOGAGG in the Patriot Golf Day. Starting Hole: Number 10.
- Let’s discuss how we can get additional SOGAGG players on the course.
- Note: SOGAGG players will pay for their own green fees and
on-course contest packages.
Agenda
• Executive Director: Ace. Present status report.
• Sponsorship Director: Axe Present status report.
• Finance Director: Woods. Present status report.
• Non-sponsorship, Off-course Fundraising (NOF)
Director. Skully. Present status report.
• Non-sponsorship, On-course Events (NOE) Director.
sHank. Present status report.
• Day of Event Director. Shaft. Present status
report.
• External Communications Director. Chi Chi.
Present status report.
• Event Manager: Rules. Discuss action items. Wrap
Up.
Exit Criteria
• Event Manager and Directors agree on continuing
roles, responsibilities, and timelines.
Warm Regards,
Rules
619 944-2786
Chopkins294@xxxxxxxxx
