Went back a little more in the minutes.
At the Nov 7, 2018 meeting from Ruth Ann, a motion was made by Sue, and
adopted, that SMBA donate one scholarship at $250, instead of 2. I am
assuming since that was late in 2018, it would have been for 2019. I believe
we actually wound up doing more due to the member contributions.
My memory still serves me a little. Over the years we have usually budgeted
$500 for scholarships, maximum per scholarship only $250. One year a number
of years ago, and I do not have minutes to back this up, we discussed
eliminating the program completely as we were not getting applications. Then
Kristen and others became active in promoting the program and it took off to
the level where it is today. Good job!
My business background - a budget is a guide, not absolute authority to spend
for no reason. This is the business world versus the government world where a
budget is authority to actually spend whether needed or not. Think road
repair activity each June before the new budget starts. In the government
world - use it or lose it!
Glen
-----Original Message-----
From: SMBA Hornpipe <hornpipeeditor@xxxxxxxxx>
To: SMBA - NEW EMAIL LIST <smba@xxxxxxxxxxxxx>
Sent: Thu, Apr 23, 2020 8:57 am
Subject: [smba] Re: Fwd: Re: Scholarships
All, when we had the meeting at Dave Nesbitt, it was discussed and I thought
voted one that we would one have one $250 if my memory serves me correct.
Whether we followed through was the thing that is unclear to me. Ursula
On Thu, Apr 23, 2020, 8:20 AM mfmkatz <dmarc-noreply@xxxxxxxxxxxxx> wrote:
Kristen and fellow Board members, I checked the Board minutes. At each meeting
in 2019, applications had not been made, so no specific reference was made as
to how many. However, I suspect if we go way back in our minutes, which I do
not have, we will find a standing resolution of $500 per year from the
Association plus whatever member scholarship donations needed to fund annual
awards. And there is reference to the Laird funds to be determined in
consultation with the family.Glen
Sent from my Samsung Galaxy smartphone.
-------- Original message --------From: Kristen Schneider
<kristenkschneider@xxxxxxxxx> Date: 4/23/20 7:10 AM (GMT-05:00) To:
smba@xxxxxxxxxxxxx Subject: [smba] Re: Fwd: Re: Scholarships
If there are no applicants, and the association paid no awards, I wouldn’t
expect to allocate any funds that year. The table I shared summarized what has
been done since the inception.
Ursula did raise a question to me asking whether we as the board decided to
only fund one scholarship last year instead of two. I honestly need to check
records and board meeting notes on that point. I do recall a lot of discussion
around the number to fund but I might have forgotten that detail. If she is
correct, that is a perfect example of how things can be adjusted by board
approval.
Thanks for the input!Kristen
Sent from my iPhone
On Apr 22, 2020, at 7:46 PM, (Redacted sender "mfmkatz" for DMARC)
<dmarc-noreply@xxxxxxxxxxxxx> wrote:
Try again, did not go through on previous attempt.
Glen
-----Original Message-----
To: jmelsny@xxxxxxxxx <jmelsny@xxxxxxxxx>; smba@xxxxxxxxxxxxx
<smba@xxxxxxxxxxxxx>
Sent: Wed, Apr 22, 2020 7:45 pm
Subject: Re: [smba] Re: Scholarships
So far, the table is understood. However, a question before we jump too far,
and as a discussion item. The Association funds the equivalent of $500 per
year or whatever amount it determines each year. What do we do if that money
is not used, a simple example, no one applies. I do not think we should carry
over that $500 to the next year and then compound it with the next year's $500
contribution so that the Association has funded $1000 the second year. Yes, so
far Kristen has managed to get scholarship applicants, but let's determine all
the rules before we jump too far.
Maybe in any one year the Association's funding is $500 or whatever amount the
Board decides for that year.
Hope I have not confused anyone with this question.
Glen
-----Original Message-----
From: Jean Snyder <jmelsny@xxxxxxxxx>
To: smba@xxxxxxxxxxxxx
Sent: Wed, Apr 22, 2020 7:21 pm
Subject: [smba] Re: Scholarships
Sounds reasonable to me. js
On Wed, Apr 22, 2020 at 7:09 PM dbeckley@xxxxxxxx <dbeckley@xxxxxxxx> wrote:
Kristen's figures bear out very close my estimate that our $17,000 plus
balance in the Treasury is more like $13,000. I believe her figures are exactly
correct except possibly for an adjustment for the Dick Laird contribution in
2020.
This is all the more reason, in my opinion to have a sub account ( or separate
account) for the scholarships. A separate account could easily be administered
by Kristin as scholarship chairman and SMBA VP. The SMBA Treasury could still
be kept and run by Jean as Treasurer. It is my suggestion that at the end of
each year she would simply write a check from the general account for all
scholarship donations for that year , including the Laird gifting, AND the $500
contribution from the general fund, payable to SMBA scholarship fund. This, I
believe, would effectively end the problem and not be a hardship on anyone.
Dick
On Wednesday, April 22, 2020, 10:46:52 AM EDT, Kristen Schneider
<kristenkschneider@xxxxxxxxx> wrote:
Below is an updated table that reflects Total Member Contributions by Year,
the Amount of Contributions Carryover From Previous Year (Total Member
Contributions minus Amount Funded by Member Contributions), the Total of Member
Contributions plus the Carryover from Previous Year (ongoing balance of member
contributions), the Total Awards Paid for that year, the two SMBA Funded awards
($500), the difference between Awards Paid and SMBA Funded of Amount Funded by
Member Contributions, then the resulting Member Contribution Balance Carryover
to bring over into the next scholarship year. Hopefully, breaking it out in
this manner in an attempt to lay it all out clearly didn't make it more
confusing! :o) Not factoring in those donations tagged to the Laird
scholarship or this year's awards, I show a current balance in the Scholarship
Fund of $4,713.
| | Member Contributions | Member Contribution Bal Carryover from Previous
Yr | Total Year + Bal Carryover Member Contributions | Total Awards Paid |
SMBA Funded
2 awards/year | Amount funded by member contributions | Member
Contribution Bal Carryover
(Total Contr and Bal Caryover - Amt Funded by Member Cont) |
| | | | | | | | |
| 2014 | 1,102.00 |
- | 1,102.00 | 1,000.00 |
500.00 | 500.00 |
602.00 |
| | | | | | | | |
| 2015 | 858.00 | 602.00
| 1,460.00 | 1,000.00 | 500.00
| 500.00 | 960.00 |
| | | | | | | | |
| 2016 | 1,000.00 | 960.00 |
1,960.00 | 1,000.00 | 500.00
| 500.00 | 1,460.00 |
| | | | | | | | |
| 2017 | 1,572.00 | 1,460.00 |
3,032.00 | 1,000.00 | 500.00
| 500.00 | 2,532.00 |
| | | | | | | | |
| 2018 | 1,787.00 | 2,532.00 |
4,319.00 | 1,750.00 | 500.00
| 1,250.00 | 3,069.00 |
| | | | | | | | |
| 2019 | 2,144.00 | 3,069.00 |
5,213.00 | 1,000.00 | 500.00
| 500.00 | 4,713.00 |
| | | | | | |
